CGS FINAL EXAM (File Management Quiz)

Select the methods of using cloud storage.

- saving a photo on Flickr - purchasing online storage space - emailing a file to yourself.

Select the reasons for compressing a file.

-reduce bandwidth, storage space requirements

Select the characteristics of a OneDrive account.

-requires a Microsoft email account -provides free cloud storage -can serve as extra storage space

Which of the following file extensions is commonly used for term papers and other word processing tasks?

.docx

Select the common video file formats.

.mov, .avi, .MPEG

Select the common audio file formats.

.mp3 .mp4 (M4A) .wav

Select the common word processing file extensions.

.odf .docx

You've started a report and want to save it to your Desktop. Place the following steps in order, with the first step on the top.

1. Click the FILE tab. 2. Select Save As. 3. Select Computer. 4. Select Desktop. 5. Name the file and click Save.

Windows 7 lets you change the appearance of your folders. Place the following steps in order if you wanted to open your folder options to modify the look of a folder.

1. Click the folder 2. Click Organize (on the command bar) 3. Click Folder and Search options.

Rank the following in typical order of size with the largest on top.

1. Directory 2. Folder 3. Subfolder 4. File

Place the following steps in order if you wish to view all your files' extensions.

1. Open File Explorer (if you do not have an icon for this in the taskbar, click Start, select Windows System, and then select File Explorer). 2. In File Explorer, click the View tab. 3. In the View tab, click the check box next to File name extensions to see file extensions. 4. View the file extensions for the various files in File Explorer.

Place the following steps in order to share files (with the first step at the top).

1. Open your Google Drive account (sign in if necessary) 2. Right-click on the file or folder you want to share. 3. Click Share. 4. Enter the email address of the person you want to share the file with.

Place the following steps in order to store a file on Google Drive (first step on top).

1. Open your Google Drive account (sign in if necessary). 2. Click on New to open the drop-down menu. 3. Select File upload. 4. Browse to the file and click Open.

Match the following cloud storage definitions to the correct terms.

1. SaaS (web apps) 2. IaaS (day-to-day) 3. PaaS (environment via internet)

Put the following steps in order to open a Microsoft e-mail account (first step on top).

1. Type "onedrive.live.com" into your browser window. 2. Select Personal and Sign up for free. 3. Select Create a Microsoft account. 4. Select Get a new e-mail address.

Match the following regarding file compression. 1. Lossless (reducing) 2. Lossy (removing) 3. Zip

1. reduces space required by reducing redundancy within files 2. reduces space required by removing less valuable data 3. a lossless compression format

Match the extension with the type of document. 1. Database 2. Spreadsheet 3. Web Page 4. Presentation

1.accdb 2.xlsx 3.html 4.pez

If you have two folders open on your desktop and you want to copy a file from one folder to the other, hold down ________ and drag the file.

CTRL

To remove a file from one folder and place it in another, click on the item and press ________, then move your cursor to the new location and press CTRL + V.

CTRL + X

If you see the extension .xlsx, you know that you are looking at a(n) ________ file.

Excel

A quick way to rename files or folders in Windows is to select the item and then press the ________ key.

F2

You created a flyer and saved it in your Documents folder. To find this file you could open Cortana (in Windows 10) and type the flyer's name in the search window, or you could click on the ________ icon (all Windows versions, on your toolbar) and access the Documents folder from there.

File Explorer

Select the common image file formats.

JPG, PNG

There are several ways to rename a folder in Windows. Which of these would work?

On, click, right-click

Microsoft offers free cloud storage for everyone who has a Microsoft e-mail account. This storage is called Microsoft ________.

OneDrive

There are several ways to create a new folder in Windows. Which of these would work?

Right-clicks, on the command

Which of the following refers to the distribution of computer applications over the Internet and is commonly referred to as web apps?

SaaS

If you wish to e-mail a file to a friend, but find that it's too big for your e-mail server, you can always ________ the file.

compress

When you ________ a file Windows should automatically open it. If it can't Windows will prompt you to select the correct app to open the file. Multiple Choice

double-chick

If you have two folders open on your desktop and you want to move a file from one folder to the other, simply ________ the file.

drag

Which of these extensions, if you open it, will probably install software onto your computer? Be careful!

exe

Which of the following file extensions is commonly used for drawings?

gif

To watch an .mpeg file, you'll need an app such as Windows Media Player or QuickTime. These apps are called video ________.

players

The most common method of renaming files and folders is to simply ________ on the item and select Rename. An easy way to create a new folder in Windows is to ________ on any area in the Contents pane, and then click New and Folder.

right-click

The two major concerns regarding cloud storage are reliability and ________.

security

To change the size of your folder's icon, just right-click on a blank area of the Contents pane and click ________.

view