CIS 4 - File Management

Windows lets you change the appearance of your folders. Place the following steps in order if you wanted to open your folder options to modify the folder.

1. Click the folder 2. Click File 3. Click Change folder and search options

Place the following steps in order to upload a file to OneDrive.

1. Open OneDrive and login if necessary. 2. Click Upload at the top of the page. 3. Select the file you wish to upload 4. Click Open

Place the following steps in order to download a file on OneDrive to a digital device.

1. Open OneDrive and login if necessary. 2. Select the files you wish to download. 3. Click Download at the top of the page. 4. Left click the downloaded file to open it!

Place the following steps in order to share a file on OneDrive with another Onedrive account holder.

1. Open OneDrive and login if necessary. 2. Select the files you wish to share 3. Click Share at the top of the page. 4. Choose either Get a link or Email

Place the following steps in order to share files (with the first step at the top).

1. Open your Google Drive account (sign in if necessary) 2. Right-click on the file or folder you want to share 3. Click Share 4. Enter the email address of the person you want to share the file with

By default Windows hides file extensions for known file types bu you can unhide them if you wish.

True

In order to keep your files organized, its a good idea to create ________________ and place your files in them.

folders

In Windows, a file is represented by an symbol that tells you which type of a file it is. This symbol is called a(n) ________________.

icon

Where would you click first to share the document named Lyndsey and Austin wedding.docx?

Circle next to document

To rename a file or folder, simply select the file and then press which key?

F2 - key

Emailing yourself a document so that it is available online is an example of using ___________ storage.

cloud

A friend asks if its possible to bypass the Recycle Bin and permanently delete a file. You answer, "Sure, just select the file and press + __________________."

delete

When you ______________ a file Windows should automatically open it. If it can't Windows will prompt you to select the correct app to open the file.

double-click

If you want to open a file that is in the Documents folder, you could click Cortana and enter the file name, or you could navigate to the Documents folders by first selecting the _____________ Explorer.

file

To change your folder options, first click on the folder, and then click either ________________ or View

file

Because it reduces an audio file's sampling rate to save space, the MP4 format is a ______________ compression format.

lossy

Jack needs to create a new folder in Windows. One way to create a new folder is to ____________-click on any area in the Contents pane, and then click "New" and "Folder".

right

Two major concerns regarding cloud storage are reliability and ____________.

security

Once you've opened the My Drive drop-down menu in your Google Drive account, where do you click to upload a file?

upload files...

Click the popular image file extension.

.jpeg

Select the common video file formats.

.mov .avi

Click the popular audio (music) file extension.

.mp3

Which of these is a file compression format?

.zip

PaaS

A programming environment used to develop, test, and disseminate web apps via the Internet.

Select the cloud storage

OneDrive Google Drive Facebook

After you selected the Lyndsey and Austin wedding file, where would you click to share the file?Where would

Share

To change the size of your desktop icons and folders, just right-click on a blank area of the contents pane and click ____________.

view

Be careful when opening executable files! Are you sure you want that software on your computer? Which of these represents an executable file?

.exe

You've started this report and want to save it to your desktop Place the following steps in order, with the first step on the top.

1. Click the FILE tab 2. Select Save As 3. Select Computer 4. Select Desktop 5. Name the file and click Save

IaaS

An organization uses servers in the cloud instead of buying and maintaining storage server for their day-to-day business operations. This helps to reduce costs associated with hardware, software, and support employees.

If you have 2 folders open on your desktop and you want to copy a file from one folder to the other, hold down ______ and drag the file.

CTRL

To remove a file from one folder and place it in another, click on the item and press __________, then move your cursor to the new location and press ctrl + V.

CTRL + X

To select a folder put your cursor on it and ____________.

Click

If you have 2 folders open on your desktop and you want to move a file from one folder to other, simply _____________ the file.

Drag

Opening a Google _______ account allows you to store files and share files on the cloud.

Drive

Changing your folder options can make it easier to keep your information organized. To change your folder options, you need to navigate to the menu shown above. To get there, select the folder and then click _____________.

File or View

Microsoft offers free cloud storage for everyone who has a Microsoft email account. This storage is called Microsoft _____________.

OneDrive

A programming environment used to develop, test, and disseminate web apps via the Internet is called ______________-as-a-Service.

Platform

If you see the extension .pptx, you know that the file is a ____________ presentation.

PowerPoint

Select the characteristics of a OneDrive account

Requires a Microsoft email account. Can serve as extra storage space. Provides free cloud storage.

If you accidentally delete a file it's not lost forever! Just go to your recycle bin, select the item, and click _______.

Restore

Dennis is using Microsoft Windows and needs to find a specific file. To look for a file, just type the file name in the ___________ box.

Search

Select the software that comes with a Google Drive account.

Spreadsheet software Word processing Presentation software

Saving a file to Google Drive is very easy! Match the action to the correct step.

Step 1 - Go to your Google Drive account and sign in if necessary. Step 2 - Click on New to open the drop-down menu. Step 3 - Select File upload Step 4 - Browse to the file and click Open.

Select the audio compression formats.

WAV M4A

Match the extension with the type of document.

Word processor - .docx Spreadsheet - .xslx Webpage - .html Presentation - .pptx Presentation - .pez Database - .accdb

Select the 2 common word process file extensions

.docx .odt

Which of the following social media sites can also be considered cloud storage sites because they allow you to upload and store images and video?

Facebook Instagram Linkedin

Pablo needs to rename a folder in WIndows. He should _______ on the folder and then click "Rename"

Right-click

Which of the following refers to the distribution of computer applications over the Internet and is commonly referred to as web apps?

SaaS

What is the proper order of steps for sharing a file using OneDrive?

Step 1 - Pick the file or folder you want to share. Step 2 - Tap or click Share at the top of the page. Step 3 - In the Share box that appears, choose one of the sharing options: Get a link or Email. Step 4 - Your file is now shared!