ESSM_464_Midterm
When creating audience handouts for a presentation, what information must be included in the handouts?
An executive summary
Which solution would allow project managers to disseminate information among projects quickly and easily?
An intranet project page should be created for all project managers
You are helping to create the project charter. One of the elements you need to include is the high-level risks in your project. Which one of the following is the best definition of a risk?
An uncertain event or condition that can have a negative or positive effect on the project
Jane is the project manager for her organization. She is preparing the business case and identifying the business goals and objectives for an identified problem that a project may solve. Jane is comparing two different applications for performance, cost, scalability, and the expected time for the end users to learn the software applications. What tool is Jane using as part of her creation and documentation of the business goals and project objectives?
Benchmarking
Frank is proposing a project to management. His project will require $300,000 to be initiated and will last for two years. Considering that the current rate of return is six percent, what must Frank's project be worth in two years as a minimum for management to consider this project?
$337,080
Scale is the relationship between the distance on a map and the corresponding distance in the real world. The scale of data reflects resolution and its relative accuracy on a map: the larger the scale, the more detailed the dataset shown. Of the following, which is the largest scale?
1:5000
If the scale of the primary data is too large, the data volume can overwhelm the computational processing resources. If the scale is too small, the database might not contian the details needed, and so would not be able to perform the best analysis or reliably provide the specified information products. A good standard is to avoid changing scale by more than ______ in either direction. Please fill in the blank from the choices below.
2.5
You are the project manager of the NHQ Project for your organization. A new change request has been introduced, and one of the stakeholders says that it's because of your lack of planning. Of the following reasons to change a project's deliverables, which is a result of lack of planning?
A discovery that the technology is not compatible with the workstations' OS
You are working with your project team to decompose the project scope down the work packages. Some of the project team members are concerned that you'll want to subdivide the deliverables to a very granular level rather than trust the project team to do their work. You assure them that this won't happen, as you're using the 8/80 Rule. What is the 8/80 Rule?
A heuristic that says a task should not last more than 80 hours or less than 8 hours
Gary is the business analyst for his organization, and he's created a proposed solution for the company to implement. Management has asked you to create a feasibility study based on Gary's findings. What is a feasibility study?
A plan based on the project research
Which one of the following is not needed when creating a WBS?
A preferred sequence of project activities
Management has asked that you hire a moderator fr a new focus group. What is a focus group?
A sampling of users affected by the proposed technology
You are the project manager for your organization. Management has approved the project scope, and they've asked you and your project team to begin creating a project network diagram. What is a project network diagram?
A sequential mapping of the project work
Marci is a project manager in her organization and she is collecting requirements for a new project. She is working with Frances, an end user, to see how Frances is using the current software that Marci's project deliverable will replace. Marci asks Frances questions as she works, stops Frances to explore the purpose behind the software activities, and quizzes Frances on each step of the software activity. What is Marci doing in this instance?
Active observation
You are the project manager for your organization, and you're working with your project team to create the WBS. You and the project team are examining each deliverable of the project and are subdividing the deliverables into smaller elements. Once you've created the WBS, what document can you create next in your project planning?
Activity list
Heather is working on an operating system rollout to 1,256 workstations. The rollout is completed through imaging software, but there are scripts that have to be run at each workstation to complete the installation. The task has been assigned 400 hours to complete. Heather reports that she has committed 200 hours to date but is only 30 percent complete on the assignment because the process is taking longer than originally planned. What should a project manager do in this instance?
Add resources to the assignment to decrease the length of time to completion.
What are the parts of a successful IPD?
Title, Name, Synopsis, Map output requirements, Schematic requirements, List output requirements, Document retrieval requirements, Steps required to make the product, Processing complexity, Display complexity, Frequency of use, Logical linkages, Error tolerance, Wait and Response tolerances, Current cost, Benefit analysis, and SIgn-offs.
You are the project manager for the JHW Organization. Management has come to you with a proposed solution to standardize all workstations and laptops in your organization. They would like you to first complete a feasibility study for the solution with a focus on the total cost of the project implementation. You agree but insist that you should also address the users of the project that will be affected by the change the project will create. Why must a project manager address the users impacted by the technology in a feasibility study?
To determine the downtime caused by the product
What should be the goal of the individuals on the project team?
To focus on completing their own tasks
A new project has been launched by Shelly Dere, the project sponsor. Shelly insists that the project manager have total autonomy over the project decisions, but Shelly will retain the control of the project budget. What is the goal of a project sponsor?
To increase profits through the project led by the assigned project manager
You are the project manager for your organization. Your current project is a database upgrade project, and your project team has completed the first phase of the project. Before your project can move forward, management must review the first phase and determine if the project is allowed to transition to phase two. What is this review process called?
Tollgate approval
You are the project manager of the NHQ Project and are working with your team to create risk responses. One risk, managing an electrical component in your project work, is deemed too dangerous to handle internally, so you and the project team elect to hire a vendor to manage this portion of your project. What type of risk response is this?
Transference
You are the project manager for a project that will develop in-house software used to monitor computer parts inventory. Your project sponsor asks that you begin working on the WBS. What is a WBS?
Work Breakdown Structure
What concept is defined in the Law of Diminishing Returns?
You can't exponentially add labor to reduce project duration.
What is project management?
the ability to manage a temporary endeavor to create a unique product or service - on time and within budget
What is the purpose of the project charter>
to authorize a project
You are working with Sarah on developing a project charter for a new project. All of the following elements should be include in the project charter except for which one?
Company Mission Statement
You are working with Sarah on developing a project charter for a new project. All of the following elements should be include in the project charter except for which one?
Company mission statement
Mark is the project manager of the BGH Project. This project doesn't have much time for planning, as the project customer is urgent for a solution to be implemented. Mark has a limited amount of time to complete the research for the solution. When time is of the essence, what can a project manager do to increase research productivity?
Delegate the research topics among team members
Phil is the project manager of a network upgrade. All of the client workstations are to be replaced, and this task has been assigned to Steve, Harry, and Beth. Once the physical workstations are in place, Sam will release an automated script to deploy an operating system to each of the new workstations. What type of relationship best describes these two tasks?
FS
When a project is taking more hours to complete than originally planned, which of the following is a viable solution to reduce the hours required while maintaining costs?
Fast-track the project.
You and the project team have identified the critical path and are now reviewing the available float in your project network diagram. All of the following statements about float are incorrect except for which one?
Float is the amount of time an activity can be delayed without causing the project to be late.
Marty is the project manager, though her manager calls her the project coordinator, for her organization. Her manager, Tom, meets with Marty and the project team weekly to assign project work and to review the project work completed so far in the project. The project team members have regular operational work to do in addition to the completion of the project work. What type of an organizational structure is Marty likely a project manager for?
Functional
What research technique breaks down large problems into smaller, manageable components?
Functional decomposition
Complete the sentence: Standards are _____ while regulations are _____.
Guidelines, requirements
Why should a project manager demonstrate return on investment (ROI) in the financial obligation portion of a feasibility study?
He should include ROI to demonstrate the validity of the project.
Which alternative system design strategies should you consider before adequately choosing the right platform architecture?
High availability requirements; Development, test, and staging servers; Virtual server environments; and Cloud hosting services.
You are the project manager for an organization that is a balanced matrix. Your project team members come from many different areas of the organization. Which one of the following is likely a negative component of working in a balanced structure?
Higher communication requirements
You are the project manager for your organization and are about to begin the procurement process. You have decided that you want the vendor to provide a fixed price for the materials your project will need. You create the SOW for the work. What other document should you send to the vendors?
IFB
Sally is the project manager for the NAA Project in her organization. She is about to create the WBS based on the approved project scope for her project. She would like to include several key stakeholders in the creation of the WBS. What is the primary benefit of including the stakeholders in the WBS creation process?
Including stakeholders helps to promote shared ownership of the project.
What is an IPD?
Informaiton Product Discription
What are the five stages of the Project Management Life Cycle?
Initiating, Planning, Executing, Monitoring & Controlling, and Closing
What are the stages of the project management life cycle?
Initiating, Planning, Executing, Monitoring and Controlling, and Closing
Which of the following are project management process groups?
Initiating, planning, monitoring and controlling
You are the project manager for your organization and are working with your project team to create the project scope statement. Part of the scope statement is to define the constraints and assumptions that you must work with in the project. Which one of the following is an example of a project assumption?
Interoperability of the software and existing hardware
You are the IT project manager for your organization. Several projects being initiated in your organization have large financial requirements, entail extensive usage of human resources, and require access to network facilities. You suggest that project priority be established. What is project priority?
It is the ability of a project manager to determine which project is the most valuable to the organization.
John is the project manager for his organization, and he's creating the project management plan. He is reviewing the project scope baseline with his project team so that they'll understand the requirements and direction of the project. Which of the following is the correct definition of the project scope baseline?
It is the combination of the project scope statement, the WBS, and the WBS dictionary
What is project portfolio management?
It is the management and selection of which projects will be engaged, allowed to continue, or stopped based on conditions within the organization or project
You are the project manager of the GHR Project for your organization. This project has just recently been initiated, and the requirements of the project have been agreed upon. Your sponsor would now like you to host a meeting that will review the agreement of the project objectives and establish the direction of the project. What type of a meeting does management want you to host?
Kickoff meeting
Percy is the project manager of a large project that spans three countries. The project team is operating as a virtual team. There have recently been some arguments among the project team members over the technical implementation of the project. What causes internal conflicting IT projects?
Lack of communication
Why must lag times be scheduled between tasks in a project network diagram?
Lag times allow other events to be completed before successor tasks can begin.
Which of the following is not used in the creation of an IPD?
MPDL
Which topic is not usually included in a feasibility study?
Market research
Harold is the project manager for his organization. He believes that project teams can be self-led and want to accomplish the project as long as they understand the work they are to complete. Harold believes in challenging the project team and pressing their abilities to learn and do more. What management theory does Harold most likely believe in?
McGregor's Theory of X and Y
You are the project manager for your organization, and you and the project team are creating your WBS for a software development project. You are mapping the WBS to phases within your project. Of the following, which one is the end result of a phase that can help in the WBS creation?
Milestones
You are the project manager for the NHQ Organization. You and several project managers have been invited to present your potential projects to a management committee to determine the worthiness, return on investment, and potential risks. What is the name of this committee that may select your project to be initiated?
Murder board
Management is considering a new project for your organization. This project will likely last for three years with the realization of benefits each quarter the project is in existence. Knowing that the benefits will be available to the company at each quarter, management would you like to examine the value of the project to determine its true worth for the required investment. What type of benefits measurement approach does management want you to complete?
Net present value analysis
You wish to create a model which allows for the complex analysis of natural resource features found in the Columbia River Basin watershed. Which logical database model would you use to best allow you to conduct your analyses?
Object-relational
What law states that work will expand to fill the amount of time allotted to it?
Parkinson's Law
You are working with your project team and management to determine how long the project will take. One of your team members suggests padding all of the activities by 10-20 hours to ensure there's enough time in case there are problems with the work. You disagree with this idea. Why?
Parkinson's Law
You are working with your project team and management to determine how long the project will take. One of your team members suggests padding all of the activities by 10-20 hours to ensure there's enough time in case there are problems with the work. You disagree with thisidea. Why?
Parkinson's Law
If you subscribe to Herzberg's Theory of Motivation, which one of the following must exist as a hygiene agent before you may offer motivating agents to your project team?
Paycheck
You are a project manager in your organization and would like to present a project to management. What organizational conponent is most likely yo review your project to determine if it is worthy of investment?
Portfolio review board
All of the following components are part of the scope baseline except for which one?
Project charter
You are the project manager for your organization and have been assigned a new project team. Many of the project team members haven't worked with each other before, so you elect to do some team building exercises to help the team learn and trust one another. What project management plan defines this process of team development?
Project human resource plan
What is the primary difference between a project and operations?
Projects are temporary and operations are ongoing
You are the project manager for your organization, and you're creating with your project team the project management plan. Which project management plan defines how the project deliverables will be inspected by the project team?
Quality management plan
What are the four types of errors that may occur in a GIS project?
Referential, Topological, Relative, and Absolute
You are the project manager for your organization, and management has presented a new project to you. The project requires that you adhere to several government regulations for the project deliverable. In this instance, what are the government regulations considered?
Requirements
You are the project manager of a web server and web site upgrade. You have assigned Mark the task of creating the web pages and Janice the task of developing the web pages. Mark and Janice can begin work on their assigned tasks at the same time. What type of relationship do these tasks have?
SS
Which project management plan defines integrated change control?
Scope management plan
Management is considering several projects that they would like to implement. To determine which projects are the best for the organization, management has created six categories to measure each project: profitability, risk exposure, schedule, marketplace conditions, competency required, experience, and efficiency gained. Each project will receive points in each category, and the project with the most points will be selected. What type of benefits measurement approach is being completed in this organization?
Scoring model
What are the three-tiers that make up the basic configuration for computer systems?
Servers, High-end workstations, and Standard workstations.
You are working with management to evaluate and understand their goals for a new technical project you'll be leading. You want to use the SMART approach in your assessment of the project goals. What does SMART mean?
Specific, Measurable, achievable, relevant, time-bound
You are working with management to evaluate and understand their goals for a new technical project you'll be leading. You want to use the SMART approach in your assessment of the project goals. What does SMART mean?
Specific, measurable, achievable, relevant, time-bound
What role does management play in project management?
Support
Why should a project manager avoid assigning specific dates to tasks when at all possible during the creation of the network diagram?
Tasks assigned to dates do not consider both successor and predecessor tasks
You are an IT project manager for the UYQ Organization and are working on a new project to create new software for manufacturers. You are just starting to work on the intent of the project, the high-level goals, and the opportunity for the organization to formulate a document that links the project objectives to the business needs. What type of document are you creating?
The Concept Definition Statement
A project manager would like to use an anonymous tool to gain a consensus on the needs of the project. Which tool is the project manager likely to use?
The Delphi Technique
You are the project manager for your organization and are creating the project schedule. You know that a project schedule is composed of all the following components except for which one?
The budget for the project
Gary is the project manager of a small project for his organization. You are serving as a project management consultant to this project. Gary tells you that because his project is so small, he doesn't feel the need to create a WBS. You tell Gary that it's in the project's best interest for him to follow through and create the WBS.Why must Gary and the project team create a WBS?
The creation of the WBS ensures that all of the project deliverables are fully identified and decomposed so that the necessary resources may be obtained and assigned to the work.
Why must you interview the project decision makers before starting the project?
The determine the project results
You are the project manager for your organization, and you are preparing a presentation for management. This project will help your organization become more efficient and it will help your career as a project manager in your organization. Your audience will include the CEO, customers, and end users. Considering this information, what is the most important thing in your presentation?
The message
Why can a focus group be counterproductive?
The participates may focus on the problems of the old technology rather than the goals of the project
Of the following, which is the best solution two project managers can take to resolve conflicting projects?
The project managers from both projects should meet and determine if a solution can be reached between them
What is one of the most dangerous things that can happen when the project scope is changed due to a request from the customer?
The project team's morale may plummet
You are the project manager for your organization. A change has been requested for your project. All of the following are not valid responses to the proposed change request except for which one?
The proposed change can happen with the current resources but will require additional funding if the original deadline is to be met.
What are the three logical database models?
The relational, object-oriented, and the object-relational models.
Complete this sentence: In order to complete successful planning, the project manager must know ______________________?
The requirements the project must satisfy
What must the project manager know in order to complete successful planning?
The requirements the project must satisfy
What are some advantages of the relational database model?
The simple table structures are easy to read; the user interface is intuitive and simple; data is independent from the application; large amounts of GIS data are avialable in this format; and many experienced developers, tools, textbooks, and consultants are avialable to guide users in working with this type of model.
