LESSON 1: ONLINE COLLABORATIVE DEVELOPMENT & TOOLS

__________ allows creation and joining of virtual meeting rooms where they can communicate via video and/or audio. It also gives the participants the ability to share their screen, share files, and use text chat (within the meeting group or privately) with others in the meeting ________ integrates with other Google apps, and benefits from browser extensions ______ is an all-purpose communication platform and collaboration hub. It includes voice and video calls, instant messaging and a suite of tools to help groups share information and work together

COMMUNICATIONS Zoom | Google Meet | Slack

cloud storage makes it easy to store, share, and access files and data from anywhere (ex: Google Drive, Evernote, Dropbox)

File sharing and storage

Enhanced collaboration Efficiency Access to shared resources Remote work capability Project management Knowledge sharing Cost savings

Advantages

[TYPES OF ONLINE COLLABORATIVE TOOLS] (for finishing a task) File sharing Spreadsheets Document publishing

Application

ONLINE COLLABORATIVE TOOLS ARE MOST EFFECTIVE WHEN THE GROUP MEMBERS ARE WILLING TO ACHIEVE A _______ GOAL.

COMMON

_______ is a cloud based Gantt chart and project planning solution for small, midsize, and large enterprises. It offers productive collaboration tools such as collaborative Gantt chart, time tracking, file sharing, and small level communication features. ________ can be in line with application. An Australian graphic design platform, that is used to create social media graphics and presentations. It is a powerful design tool that can be used in educational to create projects that not only took great but also help teach students the basics of digital design. This is a free tool that allows users to work with photo editing, design layout, and more (all within an easy-to-use platform)

COORDINATION Team Gantt | Canva

platforms provide a space for teams to create and share content, such as wikis and knowledge bases (ex: Sharepoint, Confluence)

Collaboration spaces

often referred to as collaboration software or groupware, is a type of software or platform designed to facilitate and enhance collaboration and communication among individuals or groups working on a common task or project. These tools are essential for both remote and in-person collaboration and can be used by teams in various settings, including businesses, educational institutions, non-profit organizations, and more.

Collaborative Tool

[TYPES OF ONLINE COLLABORATIVE TOOLS] (one is to one) Email Voicemail Instant messaging (IM) VolP (video call)

Communication

enables real-time communication among team members regardless of their physical location (ex: Slack, Zoom, MS Teams)

Communication

[TYPES OF ONLINE COLLABORATIVE TOOLS] (one is to many) Video conferencing Group chat

Cooperation

[TYPES OF ONLINE COLLABORATIVE TOOLS] (for planning) Online calendars Time trackers Whiteboards Event scheduling Tack list

Coordination

Learning curve (affects productivity) Security and privacy concern Technical issues Misuse and abuse Data loss and backup concerns Costs (subscription fees)

Disadvantages

allows multiple people to work on the same document simultaneously (ex: Google Docs, MS Teams, Dropbox)

Document sharing and editing

____________ is a cloud storage service that lets you save files online and sync them to your devices Use ____________ links to share files and folders with other people without sending large attachments _____ Drive makes it easy for others to edit and collaborate on files. Also use Drive on your computer or mobile device to securely upload files and edit them

FILE SHARING TOOLS Dropbox | Google

Suite - collection of software A brand of cloud computing, productivity and collaboration tools, software and products developed by Google. Comprised of Gmail, Hangouts, Calendar, Google Docs, Gmeet

GSUITE/ GOOGLE WORKSPACE

All industries - including traditional ones such as banking, healthcare, consumer products, logistics, and automotive - are seeing an evolution of their products and services... and a need to collaborate differently." This new reality can be especially challenging for large, established players... to this end, many leading companies are building their own collaborative networks and/or joining existing ones.

Importance

Allows multiple people to work on different Office files Collaborate for free with online versions of MS Word, PowerPoint, Excel, and OneNote A collaboration tool of Microsoft that allows people to connect and engage across the company, start conversations, share knowledge, and build communities It offers companies to have their own social networks that allows sharing and managing content

MICROSOFT OFFICE ONLINE (OFFICE 365)

enable teams to collaborate visually, making it easier to brainstorm, plan, and visualize ideas (ex: MS Whiteboard, Miro)

Online whiteboards

______ is a web-based tool that allows you to organize your projects using cards that are organized on a board

PROJECT MANAGEMENT Trello

help teams manage tasks, track progress and deadlines, and allocate resources (ex: Trello, Asana, Jira)

Project management

is an online scheduling tool that makes it easier to schedule meetings, without the email ping pong

SCHEDULING TOOL Appointlet

promote social interaction within organizations, allowing employees to share updates, news, and ideas (ex: Yammer, Chatter)

Social collaboration

Team dynamics strategies Define roles and responsibilities Know your team Break down barriers Focus on communication Tackle problems quickly with good feedback Some tips to better online collaboration Keep in touch all the time Have meetings occasionally Store every working files on the cloud Use a Project Management tool

TEAMWORK COLLABORATION

____ ________ is a tracking software for project and task management. It monitors web and app usage when working and managers can also access this project tracking data in various reports generated by the app.

TIME TRACKING TOOL Time doctor

help teams stay organized and manage their schedule (ex: Google Calendar, Todoist)

Task and Calendar management

Monday Backlog Millanote Hive MindGenius Gmelius Notion Teamwork Asana Redbooth

USEFUL ONLINE COLLABORATIVE TOOLS

automate routine tasks by connecting various apps and services (ex: MS Power Automate, Zapier)

Workflow automation