Letters Envelopes and Labels

Why would a user select More Items for mail merge fields?

to manually select and place additional fields at an insertion point

What is the purpose of a mail merge field?

to set up placeholders in a document where data will be inserted

How can the Column settings be accessed?

Layout tab, Page Setup group

Which tab should you open to start the mail merge wizard?

Mailings

Where are the mail merge options located in Word 2016?

Mailings tab, Start Mail Merge group

What are some common options to sort a Mail Merge Recipient list? Check all that apply.

by city by ZIP code by last name

Which extension is appropriate for Word document templates?

.dot

Use the drop-down menus to explain how to personalize a letter.

1. Place the cursor where the name and address should appear. 2. Select More ItemsX Greeting line ( Address block ) in the mail merge wizard. 3. Select the name and address format and Edit Mistake ( Match FieldsCorrect Problem ) if needed to link the correct data to the field. 4. Place the cursor below the address block, and select More Items ( Greeting line ) Address block from the mail merge wizard. 5. Select the greeting line format and click Done Insert ( OK. )

Stephen needs to insert a field into a building block that will contain variable data. Which keyboard shortcut can he use to toggle between data and the field codes?

ALT+F9

Which of these functions may be used with positional arguments? Select four options.

AVERAGE COUNT SUM MAX

If you are inserting an address block with the Address Block dialog box and the fields do not connect automatically, what can you do?

Click Match Fields and match them manually.

What occurs during the mail merge process? Place the steps in order.

Create the main document Connect to a data source Specify which records to include Insert merge fields Preview, print, or email the document

Karen would like to apply a group of colors, fonts, effects, and styles very quickly to a document that she has created. Which of these styles should she use?

Document theme

What can you do to manually exclude an individual from a recipient list?

Remove the check mark next to the person in Mail Merge Recipients.

Grace would like to calculate a field in a Word table and add up values from a list of regional sales data. Which function should she use?

SUM

In a data source, such as a spreadsheet, why is it important that the top row be the header?

The top row identifies the category of information in each column for the mail merge.

What are some features on the Labels tab of the Envelopes and Labels dialog box? Check all that apply.

a box to insert an address for a label the number of labels to be printed per page the type or number of the labels to be used

What types of data sources could be used in a mail merge? Check all that apply.

a database Word tables an Excel spreadsheet an Outlook contacts list

Creating a full page of the same label would be most helpful for which task?

sending mail to several people using the same return address

When viewing the Mail Merge Recipients dialog box, what kinds of actions can you perform? Check all that apply.

find recipient filter recipients sort column headings select/deselect recipients

To which of these options does the style in Word apply? Select three options.

ists tables headings

What are the features of the Outline view in Word? Select three options.

making it easier to deal with larger documents manipulating headings displaying text with Heading styles

What are some options available when inserting an address block? Check all that apply.

previewing postal code full address matching fields company name