Performing Mail Merges

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data source

A ___ is a file that contains information to be merged in the main document.

database

A ____ is a collection of information that is organized so that you can retrieve some or all of it quickly.

record

A ______ in the Mail Merge Recipients dialog box displays all information about a single person, place, or thing.

Preview Results

Before you send the merge document to the printer, click the ____ button to review the letters on the screen.

uncheck the check box

How do you choose to exclude specific recipients in the Mail Merge Recipients dialog box?

6

How many steps are included in the Mail Merge Wizard?

Print

If you choose the ___ option in the Merge to Printer dialog box, you will not be given the opportunity to edit letters.

Address block

In order to select fields from the recipient's list, which of the following options in the Write your letter section would you choose?

comma

In the Insert Greeting Line dialog box, the ____ default punctuation and is not used in any business letter formats.

Insert

The data and time field places the current date and time in the designated location. On which tab is the date and time button located?

chevrons

The field name is always surrounded by _____ (<<>>) and does not display in the merge document.

Use an existing list

Use the Select Recipients drop-down list to manually walk through a mail merge. Which option would you choose if your recipients list is an Excel worksheet?

Match Fields

Use the ___ button in the Insert Address Block dialog box to fix missing or out-of-order fields.

records

When open, the Mail Merge Recipients dialog box expands to display box expands to display all fields and ______.

(not matched)

Which error message displays next to fields where the data source does not match the main document?

labels, form letters, email blast, invitations

Which of the following are valid applications for the mail merge?

E-mail Messages, Letters, Labels, Envelopes, Normal Word Document

Which of the following are valid main document types in the Start Mail Merge drop-down list?

.accdb

Which of the following extensions represents a data source file created in Access?

.xlsx

Which of the following extensions represents a data source file created in Excel?

main document

Which of the following mail merge documents contains text and graphics that are the same for each version of the merged document?

Envelope size, Delivery address font, Return address font, Preview

Which of the following options are available in the Envelopes Options dialog box?

Find a recipient, Previous button<<, Next button<<, Edit recipient list, Exclude this recipient

Which of the following options are available in the Preview your letters pane?

Use an existing list

Which of the following options in the Select recipients section would you choose to merge data from an Excel worksheet?

More items

Which of the following options in the Write your letter section opens the Insert Merge Field dialog box, which provides an option to insert fields individually?

Check for errors, Create or use existing data source, Preview and print, Merge into one document, Set up main document

Which of the following steps are included when the Mail Merge Wizard is used?

Excel worksheet, Outlook contact list, Access table, Access query, Word table

Word recognizes which of the following programs as valid data sources in a mail merg?

All

You are in the final step in the Mail Merge Wizard process and wish to add a personal note on only one recipient's letter. In order to locate the desired recipient's letter, you select the Edit individual letters...option and choose which radio button?

Database Fields

You are using an Excel spreadsheet as your data source. In order to display available fields, you choose the ___ Insert option in the insert merge field dialog box.

New Label

You can create your own custom labels using which of the following buttons in the Label options dialog box?

From: To:

You have added 30 new recipients and only wish to create merge letters for those new recipients. Which option in the Merge to New Document dialog box do you use?

Simulate the merge and report errors in a new document

You have over 500 letters to merge and want to ensure there are no errors before merging. Which of the following options quickly checks for error without merging?

Match Fields

You notice the zip code is missing in the preview area of the Insert Address Block dialog box. In order to correct the error, which button do you click?

E-mail Messages

You wish to send an electronic invitation to your customers. Which document type would you choose in the Mail Merge Wizard?

Start from existing document

You wish to use the same letter sent to employees last quarter. Which starting document type would you select in the Mail Merge Wizard?

Mail merges

___ are useful for creating multiple documents that have the same basic content and personalizing them with unique information from a data source.

Fields

___ in a table contain like information such as first name, last name, address, etc.


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