Power Point

How do people with screen readers navigate?

People who use screen readers can use the arrow keys or other shortcuts to read through text on slides.

When slides are identified as having missing titles in the Accessibility Checker:

1. Open the drop-down for Missing slide title. 2. Choose an option from the list: "Set as slide title," "Add slide title," or "Add hidden slide title."

How do you set the reading order in the section pane?

1. Select Home > Arrange > Selection Pane. 2. Adjust the reading order by clicking and dragging the items to the correct order or by using the up and down arrow controls.

Why shouldn't you use a complicated slide?

If you use a complicated slide layout, someone using a screen reader or someone with a cognitive disability may have difficulty understanding how the content is being presented.

Why are slide titles significant?

Slide titles allow for easy navigation of slides.

How many ways are there to set the readying order in PowerPoint?

Two

What does the section pane do?

indicates the order a screen reader will read the elements of a slide from bottom to top. *** When using the Selection Pane, make sure the slide title is last in the list rather than first (again, disregarding elements marked as decorative).

What do people with low vision have difficulty distinguishing?

Slide designs with text over images or on top of transparent backgrounds can be difficult to see for someone with low vision.

True of False... The reading order doesn't always match the visual order

True

What should you provide alternatives for charts and graphs?

Charts and graphs can be difficult to understand for someone using a screen reader or someone with a cognitive disability. It is helpful to provide alternative forms of communicating the same information, such as a data table.

Are powerpoint presentation accessible for everyone?

PowerPoint presentations tend to be highly visual, and people who are blind or have low vision can understand them more easily if you create your slides with accessibility in mind.

How will a screen reader analyze a presentation?

Screen readers read through the content in the order that is set by the author of the presentation.

What does reading order pane do?

The Reading Order pane shows the reading order in descending order from the top. So, for example, the slide title should be at the top of the list (aside from decorative elements).

What restrictions do screen readers have when reading the layout and design?

The layout and design of PowerPoint content is not described as a whole by a screen reader.

What do slide titles provide?

They give context to each slide and provide the audience an understanding of the slide content.

How do you make slides accessible for screen reader users?

To make a presentation accessible for screen reader users, every slide needs a title and each slide title should be unique.

How are slide titles helpful for screen reader users?

When moving through slides in Slide Show mode, slide titles are announced by screen readers.

What should be done when using color to represent something?

When using color to represent something on a slide, provide an alternative method of communicating the same information.

Why is order important for a presentation for screen readers?

When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide.

How to create accessible charts

1. Select Insert > Chart and select your desired chart type. 2. Adjust chart colors by selecting the data series in the chart, right-click or press the applications key, and select Format Data Series. 3. In the Format Data Series panel, select Fill & Line, and choose a background pattern. Within the Chart Design tab, select Add Chart Elements, and add Data Labels and a Data Table. Note that you can also use colors that meet color contrast requirements in addition to an alternative such as the data table.

How do you check contrast?

1. Use a color contrast analyzer or the built-in Accessibility Checker to verify contrast. 2. Adjust colors based on contrast analyzer results to meet minimum contrast requirements.

How do you create a structured layout?

1. When choosing SmartArt: Select Insert > SmartArt, and select a simple, structured design based on your content. 2. Provide good contrast for foreground and background colors. 3. Use a sans serif font.

How do you check the reading order of slides?

1. With your presentation open, select Review > Check Accessibility. 2. Select the Check reading order category in the Warnings section to open the list. When the reading order of the objects on a slide doesn't match one of the common ways objects are spatially ordered, Accessibility Checker lists the slide here. 3. Point at a slide number in the list, then select the adjoining drop-down arrow. Select the Verify object order command. This opens the Reading Order pane.

What order will a screen reader read information?

A screen reader reads the elements of a slide in the order they were added to the slide, which might be different from the order in which things appear.

How to choose an accessible layout

Choose layouts that are simple and easy to follow, and group items to make them easier for screen readers to navigate. For example, SmartArt provides pre-formatted charts and graphics to help you make your content simple to understand.

What are some built in features and tools to help make PowerPoint presentations more accessible?

Colors and styles, Reading order, Slide titles, Charts and graphs, Layout and design

When using colors what should you consider?

Colors should always meet contrast requirements, and color alone should not be used to represent information. For example, if the different sections of a pie chart are distinguished by color, consider also using unique patterns as well. This way a person with color blindness will be able to easily interpret the information in the chart.

How is good contrast helpful?

Good contrast allows people with low vision or color blindness to view content on a slide.

What are the two ways to set reading order?

In PowerPoint, there are two ways to set the reading order for a slide: the Reading Order pane connected to the Accessibility Checker, and the Selection Pane.