TIME MANAGEMENT - CHAPTER 9

BEST TIME OF DAY FOR MANAGER TO SPEND TIME ON PLANNING

beginning of the day

STRATEGY TO MANAGE LARGE TASKS

break the task into smaller, less intimidating units

HOW SUBORDINATES CAN BE DISCOURAGED FROM TAKING UP A MANAGER'S TIME

do not make yourself overly accessible interrupt avoid promoting socialization be brief schedule long-winded pests

THREE CATEGORIES OF PRIORITIZATION

don't do do later do now

REASON FIRST AND MIDDLE LEVEL MANAGERS EXPERIENCE MORE INTERRUPTIONS THAN HIGHER LEVEL MANAGERS

first/middle level managers generally interact directly with a greater number of subordinates in daily planning

MOST EFFECTIVE STRATEGY FOR DEALING WITH THE EVER-CHANGING NATURE OF THE NURSING WORK ENVIRONMENT

frequent reassessment of priorities

TIPS FOR TIME MANAGEMENT

gather all supplies before starting an activity group activities that are in the same location make rounds and assess your patients to determine priorities know each clients needs and priorities consider all factors - resources - available staff - tasks that can be delegated - amount of time needed for tasks

INITIAL LEADER TASK WHEN PLANNING CARE

prioritize the amount and type of nursing care each patient requires

MOST CRITICAL SKILL IN GOOD TIME MANAGEMENT

priority setting

THIRD STEP IN TIME MANAGEMENT PROCESS

re-prioritize based on the remaining tasks and on new information

"DO NOW" ITEMS

reflect a unit's day-to-day operational needs these requests may include: - daily staffing needs - dealing with equipment shortages - meeting schedules - conducting hiring interviews - giving performance appraisals these tasks may also represent items that had been put off earlier

"DON'T DO" ITEMS

reflect problems that will take care of themselves, are already outdated, or are better accomplished by someone else

"DO LATER" ITEMS

reflect trivial problems or those that do not have immediate deadlines; thus, they may be procrastinated

TIME WASTER THAT MANAGER HAS THE LEAST CONTROL OVER

paperwork overload

MISTAKES COMMON IN PLANNING

underestimating the importance of a daily plan not allowing adequate time for planning

FIVE CRUCIAL STEPS FOR PRIORITIZING

what am I going to do first and why? which is more important to do and why is it the MOST important? what's the worst thing that could happen if I don't do it now? what is most important to the patient? what tasks can be delegated to others?

FIRST STEP IN TIME MANAGEMENT PROCESS

allow time for planning establish priorities

ACTIVITY ASSOCIATED WITH LEADERSHIP ROLE IN TIME MANAGEMENT

assisting followers in working cooperatively to maximize time use

SECOND STEP IN TIME MANAGEMENT PROCESS

complete priority task whenever possible finish one task before beginning another

STRATEGY TO BEST REDUCE PAPER CLUTTER IN THE WORKSPACE

deal with paper correspondence as soon as it arrives documents can either be thrown away/recycled or filed appropriately

PRIMARY REASON TO DOCUMENT NURSING INTERVENTIONS AS SOON AS POSSIBLE AFTER COMPLETION

decreases risk of inaccurate documentation

WRITTEN LIST - IMPORTANT THINGS TO REMEMBER

it is a planning tool it is a plan, not a product the creation of the list is NOT the final goal

CREATING A DAILY LIST - CONSIDERATIONS

list making is a planning tool must have flexibility in it's implementation daily schedule should be: - flexible - changeable - leave room for the unexpected - include appropriate short-term goals

SUGGESTED PERCEPTION OF A NURSE-MANAGER WHO IS CONSISTENTLY LATE FOR APPOINTMENTS

manager does not value other people's time

FACTORS THAT AFFECT A NURSE'S ABILITY TO PRIORITIZE CARE

nurse's expertise patient's condition available resources unit organization care model/philosophy used at facility nurse-client relationship nurse's ability to set priorities

TIME MANAGEMENT CONSIDERATION

nurses who are self-aware and have clearly identified personal goals/priorities have greater control over how they spend their time

POLICY TO MINIMIZE UNPRODUCTIVE SOCIALIZATION

scheduled appointments having appointments will discourage unproductive socialization since the time is allotted

FOUNDATIONAL PRINCIPLE OF NURSING TIME MANAGEMENT

short-term planning

BRANS 12 HABITS TO MASTER TIME MANAGEMENT

strive to be authentic favor trusting relationships maintain a lifestyle that will give you maximum energy listen to your biorhythms and organize your day accordingly set very few priorities and stick to them turn down things that are inconsistent with your priorities set aside time for focused effort always look for ways of doing things better/faster build solid processes spot trouble ahead and solve problems immediately break your goals into small units of work and think about only one unit at a time finish what is important and stop doing what is no longer worthwhile

TIME WASTERS

technology - internet - gaming - email - social media socializing paperwork overload poor filing system interruptions