TIME MANAGEMENT - CHAPTER 9
BEST TIME OF DAY FOR MANAGER TO SPEND TIME ON PLANNING
beginning of the day
STRATEGY TO MANAGE LARGE TASKS
break the task into smaller, less intimidating units
HOW SUBORDINATES CAN BE DISCOURAGED FROM TAKING UP A MANAGER'S TIME
do not make yourself overly accessible interrupt avoid promoting socialization be brief schedule long-winded pests
THREE CATEGORIES OF PRIORITIZATION
don't do do later do now
REASON FIRST AND MIDDLE LEVEL MANAGERS EXPERIENCE MORE INTERRUPTIONS THAN HIGHER LEVEL MANAGERS
first/middle level managers generally interact directly with a greater number of subordinates in daily planning
MOST EFFECTIVE STRATEGY FOR DEALING WITH THE EVER-CHANGING NATURE OF THE NURSING WORK ENVIRONMENT
frequent reassessment of priorities
TIPS FOR TIME MANAGEMENT
gather all supplies before starting an activity group activities that are in the same location make rounds and assess your patients to determine priorities know each clients needs and priorities consider all factors - resources - available staff - tasks that can be delegated - amount of time needed for tasks
INITIAL LEADER TASK WHEN PLANNING CARE
prioritize the amount and type of nursing care each patient requires
MOST CRITICAL SKILL IN GOOD TIME MANAGEMENT
priority setting
THIRD STEP IN TIME MANAGEMENT PROCESS
re-prioritize based on the remaining tasks and on new information
"DO NOW" ITEMS
reflect a unit's day-to-day operational needs these requests may include: - daily staffing needs - dealing with equipment shortages - meeting schedules - conducting hiring interviews - giving performance appraisals these tasks may also represent items that had been put off earlier
"DON'T DO" ITEMS
reflect problems that will take care of themselves, are already outdated, or are better accomplished by someone else
"DO LATER" ITEMS
reflect trivial problems or those that do not have immediate deadlines; thus, they may be procrastinated
TIME WASTER THAT MANAGER HAS THE LEAST CONTROL OVER
paperwork overload
MISTAKES COMMON IN PLANNING
underestimating the importance of a daily plan not allowing adequate time for planning
FIVE CRUCIAL STEPS FOR PRIORITIZING
what am I going to do first and why? which is more important to do and why is it the MOST important? what's the worst thing that could happen if I don't do it now? what is most important to the patient? what tasks can be delegated to others?
FIRST STEP IN TIME MANAGEMENT PROCESS
allow time for planning establish priorities
ACTIVITY ASSOCIATED WITH LEADERSHIP ROLE IN TIME MANAGEMENT
assisting followers in working cooperatively to maximize time use
SECOND STEP IN TIME MANAGEMENT PROCESS
complete priority task whenever possible finish one task before beginning another
STRATEGY TO BEST REDUCE PAPER CLUTTER IN THE WORKSPACE
deal with paper correspondence as soon as it arrives documents can either be thrown away/recycled or filed appropriately
PRIMARY REASON TO DOCUMENT NURSING INTERVENTIONS AS SOON AS POSSIBLE AFTER COMPLETION
decreases risk of inaccurate documentation
WRITTEN LIST - IMPORTANT THINGS TO REMEMBER
it is a planning tool it is a plan, not a product the creation of the list is NOT the final goal
CREATING A DAILY LIST - CONSIDERATIONS
list making is a planning tool must have flexibility in it's implementation daily schedule should be: - flexible - changeable - leave room for the unexpected - include appropriate short-term goals
SUGGESTED PERCEPTION OF A NURSE-MANAGER WHO IS CONSISTENTLY LATE FOR APPOINTMENTS
manager does not value other people's time
FACTORS THAT AFFECT A NURSE'S ABILITY TO PRIORITIZE CARE
nurse's expertise patient's condition available resources unit organization care model/philosophy used at facility nurse-client relationship nurse's ability to set priorities
TIME MANAGEMENT CONSIDERATION
nurses who are self-aware and have clearly identified personal goals/priorities have greater control over how they spend their time
POLICY TO MINIMIZE UNPRODUCTIVE SOCIALIZATION
scheduled appointments having appointments will discourage unproductive socialization since the time is allotted
FOUNDATIONAL PRINCIPLE OF NURSING TIME MANAGEMENT
short-term planning
BRANS 12 HABITS TO MASTER TIME MANAGEMENT
strive to be authentic favor trusting relationships maintain a lifestyle that will give you maximum energy listen to your biorhythms and organize your day accordingly set very few priorities and stick to them turn down things that are inconsistent with your priorities set aside time for focused effort always look for ways of doing things better/faster build solid processes spot trouble ahead and solve problems immediately break your goals into small units of work and think about only one unit at a time finish what is important and stop doing what is no longer worthwhile
TIME WASTERS
technology - internet - gaming - email - social media socializing paperwork overload poor filing system interruptions
