Word Processing vocab

OpenDocument format ODF

is an ISO standard (ISO/IEC JTC 1/SC 34N0681). An open file format enables users of varying office suites to exchange documents, such as text-based documents, spreadsheets, charts, or databases, freely with one another. Any software maker can ensure its own application can read and write this format.

Format Painter

A number of Microsoft Office programs, including Excel, PowerPoint, Publisher and Word offer the pre-defined Format Painter tool. Format Painter is used when you want to copy formatting from one item to another. For example if you have written text in Word, and have it formatted using a specific font type, color, and font size you could copy that formatting to another section of text by using the Format Painter tool

Mircosoft Word

A powerful word processor from Microsoft. The program enables you to perform word processing functions.

clear

In computing, clear means to erase. Clear the screen, for example, means to erase everything on the display screen. Clear a variable means to remove whatever data is currently stored in the variable. Clear memory means to erase all data currently stored in memory

accent mark

In desktop publishing and word processing, an accent mark, also called a diacritical, it is the term used to describe the accent marks used on some characters to denote a specific pronunciation. Accent marks, or diacriticals are most commonly used in French, German, Spanish, and other languages. Accent marks are not common in the English language. Some examples of accent marks include the following: small a grave: small a acute: small e circumflex: small c cedilla:

even header

In word processing, a header that appears only on even-numbered pages

line editor

A primitive type of editor that allows you to edit only one line of a file at a time

sharepoint online external sharing

File sharing in Office 365 (Microsoft Office) for small business and enterprise users is available using the SharePoint Online environment. The SharePoint Online external sharing capabilities enables an organization to share documents with vendors, business partners or customers. Your company can view, share, and collaborate on your SharePoint Online sites as external viewers. In SharePoint Online for enterprise the administrator allows sharing control for the whole company. Individual users within the company can then choose to activate the "external user invitation" feature. By default, sharing is turned off in SharePoint Online for small business. It can be turned on so the site owner can invite others to share documents via email.

mircosoft office

Microsoft's ubiquitous office suite for Microsoft Windows and Apple Mac OS X operating systems. Microsoft Office made its debut in 1990, with successive releases adding to the suite's primary word processor (Microsoft Word), spreadsheet (Microsoft Excel), and presentation (Microsoft PowerPoint) applications with an e-mail / personal information manager application (Microsoft Outlook), database tool (Microsoft Access), desktop publishing app (Microsoft Publisher), note-taking software (Microsoft OneNote), diagram and flowcharting tools (Microsoft Visio) and more. Microsoft Office dominates the office suite market, but it has faced stronger competition recently in the form of open source office suites like Google Apps for Business, OpenOffice.org and LibreOffice. In addition to being available in the traditional desktop-based form, Microsoft now also offers versions of Microsoft Office through the cloud (Office 365) as well as through mobile devices using Microsoft's Windows Phone 7 and Windows Phone 8 (Microsoft Office Mobile)

insert mode

Most text editors and word processors have two text entry modes from which you can choose. In insert mode, the editor inserts all characters you type at the cursor position (or to the right of the insertion point). With each new insertion, the editor pushes over characters to the right of the cursor or pointer to make room for the new character. If insert mode is turned off, the editor overwrites existing characters instead of inserting the new ones before the old ones. This is often called overstrike (or overwrite) mode. Most PC keyboards have an Ins key that lets you switch back and forth between insert and overwrite modes. For most programs, the default text entry mode is insert mode

wordperfect

One of the most popular word processors for PCs and Apple Macintoshes.

editor

Sometimes called text editor, a program that enables you to create and edit text files. There are many different types of editors, but they all fall into two general categories: line editors: A primitive form of editor that requires you to specify a specific line of text before you can make changes to it. screen -oriented editors: Also called full-screen editors, these editors enable you to modify any text that appears on the display screen by moving the cursor to the desired location. The distinction between editors and word processors is not clear-cut, but in general, word processors provide many more formatting features. Nowadays, the term editor usually refers to source code editors that include many special features for writing and editing source code

boilerplate

Text or graphics elements designed to be used over and over. For example, you could create a boilerplate for a fax message that contains all the standard fax information that doesn't change, such as your name, address, and phone number. Then whenever you want to create a new fax, you need only insert the boilerplate rather than retyping the information. A boilerplate is similar to a template, but whereas a template holds layout and style information, a boilerplate contains actual text or graphics. Many applications, however, combine the two concepts

standard features of word processors

Word processors vary considerably, but all word processors, whether cloud-based or installed on a system, support the following basic features: insert text: Allows you to insert text anywhere in the document. delete text: Allows you to erase characters, words, lines, or pages. cut and paste: Allows you to remove (cut) a section of text from one place in a document and insert (paste) it somewhere else. copy: Allows you to duplicate a section of text. page size and margins: Allows you to define various page sizes and margins, and the word processor will automatically readjust the text so that it fits. search and replace: Allows you to direct the word processor to search for a particular word or phrase. You can also direct the word processor to replace one group of characters with another everywhere that the first group appears. word wrap: Automatically moves to the next line when you have filled one line with text, and it will readjust text if you change the margins. print: Allows you to send a document to a printer to get hard copy. file management: Provides file management capabilities that allow you to create, delete, move, and search for files. font specifications: Allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. Most word processors also let you change the font size and even the typeface. windows: Allows you to edit two or more documents at the same time. Each document appears in a separate window. This is particularly valuable when working on a large project that consists of several different files. spell checking: Identifies words that don't appear in a standard dictionary.

office 365 resume reading

a new feature in Microsoft Office 365 that bookmarks your last position in a document. Users who are logged in to their Office 365 account can reopen a recently viewed document from any device and resume reading. In Office 365 bookmarks, recently accessed file lists, ribbons and so on "travel" with the Office 365 user account-- not the device.

agate line

In desktop publishing and word processing, it is the term used to describe a standard print advertising space, commonly used in newspaper adverts. An agate line is one column wide by one agate in depth, or 1/14 of an inch. As the column width varies by publication, the agate line is not an absolute size.

embedded command

In word processing, an embedded command is a sequence of special characters inserted into a document that affects the formatting of the document when it is printed. For example, when you change fonts in a word processor (by specifying bold type), the word processor inserts an embedded command that causes the printer to change fonts. Embedded commands can also control the display screen, causing it to display blinking characters or produce other special effects. Embedded commands are usually invisible when you edit a file, but many word processors support a special mode that lets you see these commands

indent

In word processing, the word indent is used to describe the distance, or number of blank spaces used to separate a paragraph from the left or right margins. The following is an example of indented text: Paragraph alignment against left margin

track changes

In word processing, track changes is an editing command that is commonly used when you create an original document and make changes and want to keep track of the changes that are made to that original document. It is also a useful tool for collaborating on a document, as it allows multiple users to make revisions without losing the context of the original document. Changes to text and formatting are noted in a number of different ways, depending on the word processing software you use. For example, Microsoft Office Word 2007 uses balloons to display deletions, comments, formatting changes, and content that has moved. You can also choose how tracked changes and comments are displayed, for example in a different font color. In some word processing programs, track changes may also be referred to as edit mode.

full-features word processors

Most installable modern word processor software supports additional features that enable you to manipulate and format documents in more sophisticated ways. Full-featured word processors usually support the following advanced features, and cloud-based word processors may have some of these features as well: grammar checking: Identifies sentences, paragraphs, and punctuation that doesn't appear to meet commonly recognized rules of grammar. footnotes and cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document. automated lists: Automatically creates bulleted or numbered lists, including multi-level outlines. graphics: Allows you to embed illustrations, graphs, and possibly even videos into a document. Some word processors let you create the illustrations within the word processor; others let you insert an illustration produced by a different program. headers, footers, and page numbering: Allows you to specify customized headers and footers that the word processor will put at the top and bottom of every page. The word processor automatically keeps track of page numbers so that the correct number appears on each page. layout: Allows you to specify different margins within a single document and to specify various methods for indenting paragraphs. macros: Enables users to define and run macros, a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes. merge: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic example of using merges. tables of contents and indexes: Allows you to automatically create a table of contents and index based on special codes that you insert in the document. thesaurus: Allows you to search for synonyms without leaving the word processor. collaboration: Allows users to track changes to the document when more than one person is editing. Some cloud-based word processors also allow multiple users to edit the same document at the same time. Internet features: Allows users to embed Web links into their documents and format their documents for the Web. Some also link to Web services that can help users create their documents. translation and speech: As artificial intelligence capabilities become more commonplace, some word processors have gained the ability to read text aloud, to accept voice commands, and to translate text from one language to another.

word processors vs. text editors vs. desktop publication systems

Most installable modern word processor software supports additional features that enable you to manipulate and format documents in more sophisticated ways. Full-featured word processors usually support the following advanced features, and cloud-based word processors may have some of these features as well: grammar checking: Identifies sentences, paragraphs, and punctuation that doesn't appear to meet commonly recognized rules of grammar. footnotes and cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document. automated lists: Automatically creates bulleted or numbered lists, including multi-level outlines. graphics: Allows you to embed illustrations, graphs, and possibly even videos into a document. Some word processors let you create the illustrations within the word processor; others let you insert an illustration produced by a different program. headers, footers, and page numbering: Allows you to specify customized headers and footers that the word processor will put at the top and bottom of every page. The word processor automatically keeps track of page numbers so that the correct number appears on each page. layout: Allows you to specify different margins within a single document and to specify various methods for indenting paragraphs. macros: Enables users to define and run macros, a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes. merge: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic example of using merges. tables of contents and indexes: Allows you to automatically create a table of contents and index based on special codes that you insert in the document. thesaurus: Allows you to search for synonyms without leaving the word processor. collaboration: Allows users to track changes to the document when more than one person is editing. Some cloud-based word processors also allow multiple users to edit the same document at the same time. Internet features: Allows users to embed Web links into their documents and format their documents for the Web. Some also link to Web services that can help users create their documents. translation and speech: As artificial intelligence capabilities become more commonplace, some word processors have gained the ability to read text aloud, to accept voice commands, and to translate text from one language to another.

office web apps- Microsoft office 365

Office Web Apps are browser-based versions of Microsoft Word, PowerPoint, Excel, and OneNote. Office Web apps allow users to view and edit Microsoft Office documents on any device. Home and school users can Use Office Web Apps on SkyDrive for anywhere access and document sharing at home and school. Business and enterprise users can use Office Web Apps as part of the Office 365 on SharePoint. See also SharePoint Online external sharing.

footer

One or more lines of text that appear at the bottom of every page of a document. Once you specify what text should appear in the footer, the application automatically inserts it. Most applications allow you to use special symbols in the footer that represent changing values. For example, you can enter a symbol for the page number, and the application will replace the symbol with the correct number on each page. If you enter the date symbol, the application will insert the current date, which will change if necessary each time you print the document. You can usually specify at least two different footers, one for odd-numbered pages (odd footer) and one for even-numbered pages (even footer)

office 365 online pictures

a new feature in Microsoft Office 365 that lets users use Word to search your albums on Facebook, Flickr, and other online services when you're online. You can then add these pictures to your document without having to first save them to your local desktop or device.

Joeffice

an open source office productivity suite. Currently in alpha version for Windows, Mac and Linux (or subscribe to an online version), it is written in Java and released under the Apache License 2.0. Joeffice made news headlines when it was discovered that software developer Anthony Goubard completed the first release of the office suite in 30 days.

header

(1) In many disciplines of computer science, a header is a unit of information that precedes a data object. In a network transmission, a header is part of the data packet and contains transparent information about the file or the transmission. In file management, a header is a region at the beginning of each file where bookkeeping information is kept. The file header may contain the date the file was created, the date it was last updated, and the file's size. The header can be accessed only by the operating system or by specialized programs. In e-mail, the first part of an e-mail message containing controlling and meta-data such as the Subject, origin and destination e-mail addresses, the path an e-mail takes, or its priority. The header will contain information about the e-mail client, and as the e-mail travels to its destination information about the path it took will be appended to the header. (2) In word processing, one or more lines of text that appears at the top of each page of a document. Once you specify the text that should appear in the header, the word processor automatically inserts it

word

(1) In word processing, any group of characters separated by spaces or punctuation on both sides. Whether it is a real word or not is unimportant to the word processor. (2) In programming, the natural data size of a computer. The size of a word varies from one computer to another, depending on the CPU. For computers with a 16-bit CPU, a word is 16 bits (2 bytes). On large mainframes, a word can be as long as 64 bits (8 bytes). Some computers and programming languages distinguish between shortwords and longwords. A shortword is usually 2 bytes long, while a longword is 4 bytes. (3) When capitalized, short for Microsoft Word.

block

(n.) (1) In word processing, a block is a group of characters that you have marked to perform some action on them. For example, to move a section of text, you must first block it. This is sometimes called a block move. To specify a block of text, you press special function keys (or click with a mouse) at the beginning and end of the block. The function keys differ from one word processor to another. Word processors usually display blocks by highlighting them on the screen. (2) In data management, a block is a group of records on a storage device. Blocks are manipulated as units. For example, disk drives often read and write data in 512-byte blocks. (3) In network communications, a block is a fixed-size unit of data that is transferred together. For example, the Xmodem protocol transfers blocks of 128 bytes. In general, the larger the block size, the faster the data transfer rate. (v.) In word processing, to specify a section of text. See definition (1) above. Some applications call this selecting

document

(n.) In the PC world, the term was originally used for a file created with a word processor. In addition to text, documents can contain graphics, charts, and other objects. Increasingly, the line separating word processing files from files produced by other applications is becoming blurred. A word processing application can produce graphics and a graphics application can produce words. This trend has accelerated with technologies such as OLE and OpenDoc that allow an application to combine many components. Consequently, the term document is used more and more to describe any file produced by an application. Interestingly, the term has always been used this way in Macintosh environments. (v.) To enter written explanations. For example, programmers are always exhorted to document their code by inserting comments.

annotation

A comment attached to a particular section of a document. Many computer applications enable you to enter annotations on text documents, spreadsheets, presentations, and other objects. This is a particularly effective way to use computers in a workgroup environment to edit and review work. The creator of a document sends it to reviewers who then mark it up electronically with annotations and return it. The document's creator then reads the annotations and adjusts the document appropriately. Many modern applications support voice annotations. If the computer is equipped with a microphone, the reviewer can voice his comments orally instead of writing them. These voice annotations are digitized and stored with the document. When a reader of the document selects the annotation icon, the spoken message is played back through the computer's speakers.

AutoCorrect

A feature in many applications, including word processing programs, spreadsheets and search engines that will automatically detect and correct typos, misspelled words, and incorrect capitalization. Usually a drop down box with "suggestions" will appear when you make a typo while entering characters in the cell or form field

Mail Merge

A feature supported by many word processors that enables you to generate form letters. To use a mail-merge system, you first store a set of information, like a list of names and addresses, in one file. In another file, you write a letter, substituting special symbols in place of names and addresses (or whatever other information will come from the first file). For example, you might write: Dear NAME: Our records show that your address is:STREET CITY, STATE ZIP If this is incorrect,... When you execute the merge command, the word processor automatically generates letters by replacing symbols (NAME, STREET, CITY, STATE, and ZIP) in the second file with the appropriate data from the first fileThe power and flexibility of mail merge systems varies considerably from one word processor to another. Some word processors support a full set of logical operators that enable you to specify certain conditions under which information should be merged. Also, some merge systems allow you to merge data from several files at once

search and replace

A feature supported by most word processors that lets you replace a character string (a series of characters) with another string wherever the first string appears in the document. Most word processors have two search and replace modes. In the first mode, the word processor automatically makes all the replacements in the file. In the second mode, the word processor requires you to approve each replacement. This is safer because you may not want to make the change everywhere. Search and replace is sometimes called find and replace.

LibreOffice

A new fork of Oracle's Open Office open source office suite that was first released in September 2010 by The Document Foundation. LibreOffice has started to branch away from its Open Office (or OpenOffice.org) roots in several ways, including a reduced reliance on Java and the inclusion of an improved Windows installer. LibreOffice's name is a combination of the French word for free ("Libre") and Office. Like OpenOffice.org, LibreOffice features a word processor (Writer), a spreadsheet app (Calc), a presentation program (Impress), a database management tool (Base), a vector graphics editor (Draw), and an app for working with mathematical formulas (Math). LibreOffice also includes a PDF creation and import tool for working with Adobe Portable Document Format (PDF) files. LibreOffice uses the OpenDocument Format (ODF) as its native file format, and the office suite also supports reading and writing of numerous other file formats, including both older and newer Microsoft Office files (including the Office Open XML spec used by Microsoft Office 2007 and Office 2010), OpenOffice.org XML files, and Rich Text File (RTF) files.

powerpoint 2010

A presentation tool in the Microsoft Office suite designed to help users create informative slides that can contain text, graphics, movies and similar objects. PowerPoint presentations can be viewed as printouts, directly on a computer, or via video projectors, and are frequently used in business and educational settings for situations like lectures, meetings and product briefings. PowerPoint presentations can also be viewed, edited and shared in the cloud with Microsoft's Office Web Apps, a collection of free online companions to Microsoft Word, Excel, PowerPoint, and OneNote. PowerPoint 2010 is the current release for Windows operating systems, while PowerPoint 2011 is the latest release for Apple's Mac OS X. New features in the latest releases of PowerPoint include direct video embedding and editing, Smart Guides, a new Reading View, a Broadcast Presentation feature, and new built-in transitions and animations effects.

spell checker

A program that checks the spelling of words in a text document. Spell checkers are particularly valuable for catching typos, but they do not help much when your misspelling creates another valid word; for example, you type too instead of to. Many word processors come with a built-in spell checker, but you can also purchase stand-alone utilities.

DiVA

A publishing system that treats the electronic copy of a document as the "digital master" for both the electronic and print versions. The data originally entered by the document author is also used as the basis for creation, reuse and enhancement of all meta data. DiVA is developed and is maintained by the DiVA Project team by the Electronic Publishing Centre at Uppsala University Library, Sweden. The DiVA Document Format (DDF) is defined by an XML schema that supports the storage of the full text content and its metadata in a single XML file

insert

To place an object between two other objects. Inserting characters, words, paragraphs and documents is common in word processing. Note that insert differs from append, which means to add at the end. Most computer keyboards have an Insert key, which turns insert mode on and off.

tab character

A special character that can be inserted into a text document. Different programs react to tab characters in different ways. Most word processors, for example, move the cursor or insertion point to the next tab stop, and most printers move the print head to the next tab stop as well. Some programs, however, simply ignore tabs.

word processing (processor)

A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. Of all computer applications, word processing is the most common. Today, most word processors are delivered either as a cloud service or as software that users can install on a PC or other device.

Tinn

Acronym for Tinn is not Notepad, Tinn is an ASCII file editor intended to replace the default Notepad program distributed with Windows. Tinn is written in Delphi 5 and runs only under Windows (9X/Me/2000/XP). It is distributed under the GPL license. An updated version of Tinn, Tinn-R contains enhancements to allow syntax highlighting of S language, the language used by open source statistical software.

electronic scabbing

Adapted from the slang term scab (a strike-breaker or one who crosses a strike line to work in place of striking employees), electronic scabbing refers to the practice used by managers and other executives when computer networks are used to transfer electronic documents (e.g., accounting, clerical, word processing, databases, records) to a non-striking workforce

history of word processing

The earliest word processors were standalone machines similar to electric typewriters that debuted in the 1960s. The great advantage of these early machines over using a typewriter was that you could make changes without retyping the entire document. Over time, the devices acquired more advanced features, such as the ability to save documents on a disk, elaborate formatting options, and spell-checking. While there are still some standalone word processors in use today, word processing began to move to personal computers in the 1980s. In the early days of the PC, a word processor called WordPerfect became one of the most widely used applications of any kind. Over time, however, What You See Is What You Get (WYSIWYG) word processors that showed users exactly what would print on their final documents became more popular. one of those WYSISWG word processors, Microsoft Word, became dominant in the 1990s With the advent of cloud computing in the 2000s, word processing changed again. The cloud allowed users to do their word processing via a browser-based application. While these cloud-based word processors lacked the advanced functionality of software installed on a device, they allowed users to store their documents in a remote data center and access them from any Internet-connected PC or mobile device. They also made it easier for geographically separated teams of people to work together on the same document. Many users found that cloud-based word processors offered enough features to meet their needs, as well as greater convenience, mobility, and collaboration support.

soft return

The term return refers to moving to the beginning of the next line in a text document. Word processors utilize two types of returns: hard and soft. In both cases, the return consists of special codes inserted into the document to cause the display screen, printer, or other output device to advance to the next line. The difference between the two types of returns is that soft returns are inserted automatically by the word processor as part of its word wrap capability. Whenever too little room remains on the current line for the next word, the word processor inserts a soft return. The position of soft returns automatically changes, however, if you change the length of a line by adding or deleting words, or if you change the margins. A hard return, on the other hand, always stays in the same place unless you explicitly delete it. Whenever you press the Return or Enter key, the word processor inserts a hard return. Hard returns are used to create new paragraphs or to align items in a table.

append

To add something at the end. For example, you can append one file to another or you can append a field to a record. Do not confuse append with insert. Append always means to add at the end. Insert means to add in between

paste

To copy an object from a buffer (or clipboard) to a file. In word processing, blocks of text are moved from one place to another by cutting and pasting. When you cut a block of text, the word processor removes the block from your file and places it in a temporary holding area (a buffer). You can then paste the material in the buffer somewhere else. Modern operating systems, such as Microsoft Windows, allow you to cut an object from one application and paste it into another. Depending on how the object is pasted, it can be either linked or embedded.

replace

To insert a new object in place of an existing object. The term is used most often in connection with search and replace operations, in which you search for one word or phrase and replace all occurrences with a new word or phrase.

cut

To remove an object from a document and place it in a buffer. In word processing, for example, cut means to move a section of text from a document to a temporary buffer. This is one way to delete text. However, because the text is transferred to a buffer, it is not lost forever. You can copy the buffer somewhere else in the document or in another document, which is called pasting. To move a section of text from one place to another, therefore, you need to first cut it and then paste it. This is often called cut-and- paste. Most applications have only one buffer, sometimes called a clipboard. If you make two cuts in succession, the text from the original cut will be replaced by the text from the second cut. Graphical user interfaces, such as MS-Windows and the Macintosh interface, allow you to cut and paste graphics as well as text