afi 24-301

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Ground Transportation Support.

constitutes the bulk of the workforce for Ground Transportation. Ground Transportation Support provides operators to meet Ground Transportation requirements managed by the Ground Transportation Operations Center. Ground Transportation Support operators may be detailed out to assist equipment support, conduct shift work, vehicle training, etc.

Support for Operational and Military Community Activities: Air Force Fitness Program Support:

- Air Force Fitness Program testing is an official scheduled appointment and GMV support/use is authorized for transport to an approved assessment facility/location. - On-base consolidation transportation for commander-directed/mandatory installation or unit physical fitness activities is authorized. - Installations may establish shuttle bus stops at base gymnasiums to meet the intent of the Fitness Program.

Two-person Rule. The two person rule is used while performing missions that are determined to need an additional person to promote safety.

- As a safety precaution, the Ground Transportation Operations Center should coordinate with Ground Transportation Support NCOIC for application of Risk Management guidelines IAW AFI 90-802, Risk Management. - Risk Management mitigation steps should include assignment of at least two personnel for: - If two certified 2T1XX personnel or one certified 2T1XX and one 2T1XX trainee are not available, consider assigning;

AFIMSC, NGB, and AFR MAJCOM Functional Managers. Supports and participates in manpower studies and coordinates on manpower variances.

- Assists in developing work center productivity enhancements. - Provides coordination on Authorization Change Requests and Organization Change Requests to MAJCOMs.

AFIMSC, National Guard Bureau (NGB) and Air Force Reserve (AFR).

- Assists installations and activities under their jurisdiction in achieving operational standardized efficiency. - Validates management controls and oversight to ensure validity of Ground Transportation Operations Center data, adherence to GMV official use guidance, and training and certification programs to ensure effectiveness, compliance and safety. - Acts as approval authority for Modified Shuttle Bus Services. - Acts as approval authority for Group Transportation Services and review operational Group Transportation Service data annually to ensure continued service is justified. - Acts as approval authority for Mass Transit Service - Creates, reviews and approves standardized vehicle qualification training packages. - Monitors applicable Air Force Common Output Level Standards. - Monitors and supports the Air Force Inspection System in accordance with (IAW) AFI 90-201, The Air Force Inspection System. - Recommends and coordinates on functional data metrics affecting the Ground Transportation community. - Advocates for a culture of continuous process improvement. Develops, evaluates, and recommends improved concepts and methods to enhance logistics efficiency and effectiveness. - Represents parent organization on the Ground Transportation Working Group and Enlisted Development Teams, and other activities as applicable.

Operator Records and Licensing (OR&L): Commercial Motor Vehicle equivalent licensing requirements: Licenses. Civilian personnel that operate GMVs 26,001 GVWR or more, a GMV designed to transport 16 or more passengers (including the operator) or a GMV transporting hazardous materials required to be placarded under Title 49 United States Code Section 31302, Commercial Driver's License Requirement, must possess a CDL in addition to an AF Form 2293 indicating vehicle qualification. (T-0).

- Certain Military Drivers Exemption: IAW Title 49, Transportation, CFR Section 383.3, certain military drivers do not require a commercial driver's license to operate commercial motor vehicles. Title 49 CFR Section 383.3 states: "This exception is applicable to Regular Air Force military personnel; members of the military reserves; members of the national guard on active duty, including personnel on full-time national guard duty, personnel on part-time national guard training, and national guard military technicians (civilians who are required to wear military uniforms); and active duty U.S. Coast Guard personnel. This exception is not applicable to U.S. Reserve technicians". - Certain Federal Civilian Exceptions: The following are the only waivers that apply to civilian employees: - Personnel exempt from obtaining a CDL under this provision will comply with the licensing and qualification requirements for a GMV. (T-0). - Licensing of federal civilian employees in overseas areas will be governed by Status of Forces Agreements and/or host nation requirements. (T-0).

MAJCOM, AFIMSC, NGB and AFR Air Force Forces Functional Area Manager (FAM). Performs Readiness FAM duties as identified in AFI 10-401. The FAM is responsible for developing and managing all planning and execution requirements to support all possible contingencies.

- Completes training IAW AFI 10-401. - Develops Ground Transportation support for theater exercises and/or contingency wartime plans. - Serves on Air Force Forces staff, crisis, or contingency action teams for full range of military operations from peacetime steady-state to major combat operations, contingencies, exercises, humanitarian, and wartime support.

Equipment Support NCOIC/Supervisor. Serves as the primary Vehicle Control Official for Ground Transportation.

- Complies with AFI 24-302, Vehicle Management and the roles and responsibilities of a Vehicle Control Official. - Ensures personnel inspect, clean, and service assigned vehicles. Vehicle inspections will be conducted IAW AFI 24-302 and TO 36-1-191, Technical & Managerial Reference for Vehicle Maintenance, and applicable vehicle management guidance. - Maintains jacks, spare tires, emergency supplies, and supplies for maintaining the assigned fleet. AFMAN 24-306 provides specific guidance for maintaining vehicle safety equipment. - Controls and Issues equipment required to complete mission requirements i.e. trip kits, to include inventories and monthly expenditures of equipment and supplies. - Verifies Vehicle Identification Link keys or Automotive Information Module 2 transactions for assigned vehicle fleet are coded to the right organization through the Fuels Management Flight.

Operator Records and Licensing (OR&L): Documenting Vehicle Training and Qualifications: The AF Form 171 will be used to document vehicle training and request addition(s) to the AF Form 2293. (T-1). Personnel who receive training and a signed AF Form 171 on vehicles while deployed/Temporary Duty are authorized to have their AF Form 2293 updated upon return to home station, to reflect training on the vehicle(s).

- Current unit commander or Vehicle Control Official signature on the AF Form 171 is sufficient certification. Note: Vehicles requiring CDL-equivalent certification still require home station certification prior to licensing. - Upon return from deployment/Temporary Duty, the member will present the AF Form 171 to OR&L for addition of the qualification to their AF Form 2293 prior to operating the vehicle captured on the AF Form 171. (T-1).

Domicile-to-Duty (DTD)/Home to Work: Requests for DTD transportation will include internal controls that address DoDM 4500.36 requirements. (T-0). Air Force DTD requests will be coordinated through AFIMSC, NGB or AFRC prior to submission to AF/A4LR. (T-1).

AFIMSC, NGB and AFRC are not the action office for DTD requests, but will conduct a subject matter expert technical assessment of the request and provide a concur/non-concur recommendation to the decision authority.

Installation Commanders (or equivalent)

Advocates for a culture of GMV Official-Use and enforces GMV policy in favor of strict compliance with rules outlined in this instruction, AFMAN 24-306, Operation of Air Force Government Motor Vehicles, and DoDM 4500.36, Acquisition, Management, and Use of DoD Non-Tactical Vehicles.

Domicile-to-Duty (DTD)/Home to Work: Requests for DTD transportation will include internal controls that address DoDM 4500.36 requirements. (T-0).

Air Force DTD requests will be coordinated through AFIMSC, NGB or AFRC prior to submission to AF/A4LR. (T-1).

Transportation in the National Capital Region/Pentagon Area:

For transportation in the National Capital Region/Pentagon Area, DoD Administrative Instruction 109, Use of Motor Transportation and Scheduled DoD Shuttle Service in the Pentagon Area will take precedence.

Equipment Support NCOIC/Supervisor. Manages Installation and Ground Transportation GMV care center(s).

- A key component to corrosion control, the GMV center should include vehicle washing facilities, vacuums, and other general vehicle care equipment for vehicles. - Explores/pursues reimbursement opportunities with the GSA for use of the vehicle care center from those units with GSA leased vehicles.

Two-person Rule. The two person rule is used while performing missions that are determined to need an additional person to promote safety. If two certified 2T1XX personnel or one certified 2T1XX and one 2T1XX trainee are not available, consider assigning;

- A qualified and licensed augmentee or; - Reschedule the mission, pending availability of personnel.

Protocol: IAW AFI 34-1201, Protocol, a Distinguished Visitor is defined as:

- A visiting general or flag officer, or - A government official with rank equivalent to a brigadier general or higher (Senior Executive Service, etc.), or - Any foreign military officer or civilian designated a Distinguished Visitor by the Deputy Under Secretary of the Air Force for International Affairs, or - IAW AFI 34-1201, on an individual basis, Installation commanders may afford the Distinguished Visitor distinction to persons of lower rank but appointed to or filling certain positions. The purpose of the visit aids in determining if the distinction of Distinguished Visitor should be accorded.

Support for Operational and Military Community Activities: Sexual Assault Prevention and Response Program:

- AFI 90-6001, Sexual Assault Prevention and Response Program, provides transportation support guidance and requirements. - Due to the sensitive nature of the program, U-Drive-It support (no operators) may be issued to members of the victim advocacy team charged with assisting victim transportation IAW AFI 90-6001. Requested support is a mission-critical priority, to include coordinating the recall of an asset via Vehicle Management if necessary to ensure support.

Training:

- Administers Ground Transportation training program IAW AFI 36-2651, Air Force Training Program. - Administers airfield driver training for Ground Transportation personnel IAW AFI 13- 213, Airfield Driving. - Installation Subject Matter Expert on vehicle training process and procedures. - Conduct Explosives/Hazardous Cargo training, as required, in AFQTP 24-3-HAZMAT. - Conducts RHINO training. - Conducts Safety, Fire Protection and Health related training IAW AFI 91-202, The U.S. Air Force Mishap Prevention Program. - Monitors Ground Transportation vehicle training status and reports on qualifications by individual and vehicle type monthly. - Documents vehicle training by Ground Transportation, by trainer and vehicle(s) trained on IAW DoD Instruction 6055.04. Documentation can be training log, electronic training tracker, 623A or Training Business Area (TBA).

Documented Cargo: Documented Cargo includes, but is not limited to, disposition of Priority 01 and Priority 02 issue, Mission Capable parts and equipment, handling instructions for classified, health hazard, pilferable, electrostatic discharge material, and returns such as an expendable non-repairable consumable items and Due-In-From-Maintenance items. Ground Transportation is responsible for all Documented Cargo services and Due-In-From-Maintenance returns within the confines of the installation. Documented Cargo includes delivery of supplies and equipment, except base service store items, to base units by using a Time Definite Delivery concept. Time Definite Delivery concept is the standard for delivery of supplies, equipment and cargo. It utilizes scheduled sweeps over designated routes/areas of the installation. Frequency of scheduled sweeps and number of delivery routes/areas is a local determination driven by mission, volume of cargo, and customer needs. Delivery frequencies/routes should minimize the need for individual unit delivery requirements. Documented Cargo Automated Information Technology is the primary platform used to conduct Documented Cargo operations.

- DD 1348-1A, Issue Release/Receipt Document is authorized for temporary use in the event of an emergency or contingency environment. - Logistics Readiness units are responsible for Automated Information Technology (i.e., warranty, maintenance and replacement), accountability and issue to operators.

Unit Commanders/Unit Vehicle Control Officials.

- Designate Vehicle Trainers using AF Form 170, Appointment of Vehicle Trainer. - Comply with AFI 24-302, Vehicle Management and the roles and responsibilities of Vehicle Control Officials. - Reviews vehicle misuse reports and completes AF Form 870, U.S. Government Motor Vehicle Suspected Misuse Report before returning to Logistics Readiness unit/Ground Transportation, identifying official use determination and actions taken (if appropriate) to prevent further occurrences.

AFIMSC, NGB, and AFR MAJCOM Functional Managers. Responsible for the effective and economical use of command manpower resources and providing policy and guidance to the installation or servicing manpower office.

- Distributes manning allocations within the command(s) and identifies shortages and surpluses. - Verifies vacancies, creates and manages Equal Plus advertisements. - Creates and coordinates Command assignment priority plans.

- DoD categorizes bus transportation services as Modified Shuttle Bus Service, Shuttle Bus Service, Group Transportation Service, Mass Transit Service, Emergency Bus Service and military community activities. - The Air Force operates enough buses to effectively support the mission. The capability to transport groups of people on official business reduces the requirement for small passengercarrying vehicles. - Do not provide this service to nonessential activities when private or commercial transportation is available. The availability of vehicles and operators may limit military support. - Modified Shuttle Bus Service: A passenger carrying-service which provides transportation support for military personnel, DoD civilians and contractors between places of employment and mass transit centers. - Shuttle Bus Service: Provides the capability to transport groups of individuals on official business between offices on installations or between nearby installations. - Group Transportation Services: Is normally limited to situations where there is a need to provide domicile-to-duty transportation to personnel for different destinations other than government installations and sub-installations on a fare basis. - Mass Transit Service: Is designed to fulfill requirements beyond the scope of shuttle bus service. Mass transit service may be used to provide other "non-duty" types of transportation within a military installation or between sub-installations on a fare basis. - Emergency Bus Service: May be provided between residence and place of employment for military personnel and civilian employees during public transportation strikes and transportation outages.

Equipment Support NCOIC/Supervisor. Manages Element Safety program IAW AFI 91-202, The US Air Force Mishap Prevention Program and AFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards.

- Ensures Personal Protective Equipment is provided, used, inspected, and maintained. - Ensures personnel are trained on occupational hazards and how to protect themselves. - Submits budget requests for weather gear and Personal Protective Equipment.

Directorate of Logistics, Logistics Readiness Division (USAF/A4LR) will:

- Establish and update AF policy for managing Ground Transportation capabilities and operations. - Serve as the Career Field Manager for Air Force Specialty Code 2T1XX, responsible for development and management of functional training policies and administration of functional manpower requirements in accordance with AFI 36-2651, Air Force Training Program, and AFI 38-101, Manpower and Organization. - Develop policy for effective operation and official use of GMVs. - Host Ground Transportation Career Field Workshops and Working Groups such as; - Serve as the Air Force Functional Area Manager, the principal advisor to the Deputy Chief of Staff for Logistics, Engineering and Force Protection on the management and oversight of personnel and equipment within the 2T1XX functional area in accordance with AFI 10-401, Air Force Operations Planning and Execution.

MAJCOM, AFIMSC, NGB and AFR Air Force Forces Functional Area Manager (FAM). Implements Ground Transportation in-theater support.

- Executes the duties and responsibilities outlined in AFI 10-401. - Ensures MAJCOMs align Unit Type Codes in appropriate AEF Indicator blocks. - Reviews functional requirements in Operational Plan Time-Phased Force and Deployment Data for accuracy; coordinate and review reclamas.

Operator Records and Licensing (OR&L): Commercial Motor Vehicle equivalent licensing requirements: Certain Federal Civilian Exceptions: The following are the only waivers that apply to civilian employees:

- Federal civilian employees who operate firefighter or other civilian equivalent emergency response vehicles and vehicles used for removing snow and ice. (T-0). Note: Refer to 49 CFR 383.3.(2)(3)(i)(A)(B) for further guidance. - For those personel that fall under the exemption, utilize the AF Form 171 for training/certification and documentation of on-base operation only.

Domicile-to-Duty (DTD)/Home to Work:

- For information on transportation between domicile or residence and place of employment, refer to DoDM 4500.36-Enclosure 5, for guidance regarding law and DoD policy for Domicile to Duty and AFMAN 24-306 for Air Force specifics. - Requests for DTD transportation will include internal controls that address DoDM 4500.36 requirements. (T-0). - GMVs, to include emergency response vehicles, will not be parked at any location so as to facilitate partial DTD transportation. (T-0).

Ground Transportation Support Operators.

- Fulfill mission requirements as assigned by Ground Transportation Support NCOIC and/or Ground Transportation Operations Center. - Abides by GMV laws and policy. - Operate only those vehicles they have been trained and licensed to operate. - Wear Personal Protective Equipment as required. - Are responsible for conducting pre-,during, and post-operation inspections on vehicles and taking corrective actions or notifying the Ground Transportation Operations Center when appropriate. - Are responsible for monitoring training requirements and seeking additional training opportunities as they are available. - May be detailed to assist other offices/programs.

AFIMSC, National Guard Bureau (NGB) and Air Force Reserve (AFR). Monitors and supports the Air Force Inspection System in accordance with (IAW) AFI 90-201, The Air Force Inspection System.

- Gauges compliance with training IAW items identified in this instruction. - Establishes requirements and perform compliance assessments. - Coordinates corrective actions to resolve deficiencies and determine the root cause analysis of the deficiency.

Principles of Centralized and Consolidated Mission Support.

- Ground Transportation policies and practices have been established to ensure maximum utilization of pooled personnel and vehicle resources to meet legislative direction, DoD and Air Force policy requirements, and maintain proficiency of wartime skills requirements. - Ground Transportation Support personnel should be fully utilized, to include rescheduling, if mission and request allows, prior to authorizing use of specialized motor vehicles and equipment (large passenger moving vehicles, tractor-trailers, Material Handling Equipment, etc.) by personnel not assigned to the Ground Transportation work center. This best ensures maximum use of the centralized trained and certified personnel and equipment pools and increased proficiency of operators while minimizing additional duties and training requirements on other functional communities. - Ground Transportation will partner with Fleet Management and Analysis in developing installation support efforts (shuttles, taxi, etc.) that minimize use of unit assigned vehicles in favor of trained Ground Transportation personnel and vehicle support. (T-0).

Ground Transportation Leadership: Establishes local guidance and operating instructions as necessary for safe, secure and efficient operations. Contractors performing a firm-fixed price performance-based service contract are not required to develop/maintain operating instructions. Local guidance should address:

- Hours of Operation and Shift Change Procedures. - Ground Transportation Operation Center (GTOC) procedures (handling requests, recall procedures, etc.). - Ground Transportation Priorities of Service (1-n list providing basic control center direction for de-conflicting support requests based on vehicle and operator availability). - Protocol Guidance. - Security and Safety (accident prevention, severe weather guidance, compound security, housekeeping and maintenance, wireless communications systems security, etc.). - Mission Continuity of Operations (backup locations, backup data collection/safeguarding and mission execution procedures, etc.).

Temporary Duty Support:

- IAW DoDM 4500.36, the temporary duty status of an individual does not necessarily justify the use of a vehicle. Use of vehicles will always be predicated on need, distance involved, and other conditions that justify their use. When adequate DoD, public, or commercial transportation system (taxi, shuttle, peer to peer ride sharing, etc.) is available and cost effective, the use of a GMV is prohibited. (T-0). - Additional guidance for the use of vehicles, to include commercial rental vehicles, while on temporary duty is found in Joint Travel Regulation Chapters 2 and 3, DoDM 4500.36- Enclosure 5, and AFMAN 24-306. - Members traveling in permissive temporary duty status are not authorized dedicated appropriated funded GMV transportation support. See the Joint Travel Regulations for additional information. - Temporary duty orders should be used to validate the status and official use concerns (regardless of Armed Service component) of the operators and also as a validation of unit point of contact for times of vehicle abuse, misuse, or damage. - A standard reasonable proximity extending five miles in all directions from the perimeter of the installation applies to all government-owned and leased vehicles. If no reputable establishments are located within the five mile proximity, the LRS commander may establish a local reasonable proximity that exceeds the standard distance. The LRS commander must inform AFIMSC within 30 days of establishing a farther proximity in accordance with AFI 33-360, 1.9.3.1. - GMVs will not be taken to adult-oriented/themed establishments. (T-0). - Entertainment and Morale: GMVs may be used between places of business or lodging and eating establishments, pharmacies, salons, places of worship, laundry facilities, and similar places required for sustenance of the member whether on or off base. If used off base for sustenance, restrict GMV use to reputable eating establishments in reasonable proximity to the installation. (T-0). NOTE: With the exception of attending an official function at an approved Special Command Position (SCP) location, GMVs should not be taken to a personal residence or private quarters. - IAW AFI 32-6003, General Officer Quarters, Special Command Position (SCP) housing is occupied by a general officer or civilian equivalent and carries public entertainment responsibilities requiring the incumbent to represent the interests of the United States in official and social activities involving foreign and domestic dignitaries. GMV use by temporary duty (TDY) personnel (to include Invitational Travel Allowance travelers as passengers) to attend these official events is authorized. SCP housing will be identified by the Office of the Secretary of Defense. (T-0). Installation Protocol office will be the point of contact for official events. (T-3).

Ground Transportation Leadership: Ensures compliance with the Air Force Inspection and Logistics Readiness Quality Assurance programs and complies with guidance in AFI 90-201 and AFI 20-112, Logistics Readiness Quality Assurance Program.

- Identify subject matter experts to support AFI 90-201 requirements. - Quality Assurance Subject Matter Experts should assist with Ground Transportation analysis efforts and process improvement initiatives.

MAJCOM, AFIMSC, NGB, and AFR Functional Area Managers (FAM).

- Identify, source, and track all Ground Transportation related deployment force allocation actions to include plans for surge and post-surge support and ongoing operations. - Review and coordinate Ground Transportation support for theater exercises and/or contingency wartime plans. - Provide personnel, vehicle and vehicle-related cargo In-Transit Visibility to MAJCOM leadership. - Develop enterprise guidance/instructions for Global Force Management allocation process and related functions, such as Air Expeditionary Forces (AEF) responsibility and Reserve Component Process, War Reserve Materiel management or movements, command levy contingency tasking or Military Operations Other Than War. Note: AFIMSC, NGB, and AFR personnel may serve as a member of the MAJCOM Crisis/Contingency Action Teams. - Perform FAM duties as identified in AFI 10-401. - Audit Unit Type Code Availability development and Posture Coding. - Develop and review Mission Capabilities. - Review Agile Combat Support capabilities and consolidate planning schedule tasking notification flow, Unit Identification Code changes and oversee the reclama process. - Create and review mission essential tasks. - Complete FAM training IAW AFI 10-401. - Develop Ground Transportation support for contingency and operational wartime plans. - Function as the Manpower and Equipment Force Packaging System Responsible Agency for Ground Transportation Unit Type Codes required to support national military strategy during operational planning and execution activities.

Documented Cargo: Documented Cargo includes, but is not limited to, disposition of Priority 01 and Priority 02 issue, Mission Capable parts and equipment, handling instructions for classified, health hazard, pilferable, electrostatic discharge material, and returns such as an expendable non-repairable consumable items and Due-In-From-Maintenance items. Ground Transportation is responsible for all Documented Cargo services and Due-In-From-Maintenance returns within the confines of the installation. Documented Cargo includes delivery of supplies and equipment, except base service store items, to base units by using a Time Definite Delivery concept. Time Definite Delivery concept is the standard for delivery of supplies, equipment and cargo. It utilizes scheduled sweeps over designated routes/areas of the installation. Frequency of scheduled sweeps and number of delivery routes/areas is a local determination driven by mission, volume of cargo, and customer needs. Delivery frequencies/routes should minimize the need for individual unit delivery requirements. Classified Cargo Movement Procedures: Operators will check documentation to verify the classification and marking of the asset/materiel prior to handling the item. (T-3). Classified Cargo Delivery Procedures: The operator will use the Classified Receipt Listing to verify the person receiving the package is authorized to sign/receive classified cargo. (T-3).

- If the receiver is not on the Classified Receipt Listing, the operator will notify the dispatcher, and return the item to the point-of-origin. (T-3). - A copy of the paperwork, with the receiver's signature, will be retained for deliveries where paperwork is available (e.g., DD 1348-1A or DD 1149, Requisition and Invoice/Shipping Document). (T-3).

- Incorporate returns into scheduled sweeps unless additional support is needed due to size of the item. - Ground Transportation personnel should verify the asset is packaged and tagged IAW AFI 23-101, Air Force Materiel Management. If the item is not packaged, verify item has an AF Form 451, Request for Packaging Service in addition to required documents. Ground Transportation is not trained nor responsible for inspection of the item, packaging or proper completion of associated documentation and forms. - Materiel Management's Flight Service Center personnel accept items and coordinate with the owning unit for discrepancies with packaging and/or documentation IAW AFI 23-101. - Movement and Delivery Procedures for Intensively Managed and Tracked items such as classified cargo will comply with guidance in AFI 23-101.

Initiating/Scheduling Permits:

- Initiate actions through host country or state Defense Movement Coordinator to obtain required road permits for travel through countries, states, counties and cities. This includes obtaining necessary permits and clearances for transporting oversized or overweight loads, convoys or hazardous cargo movements. - Under the Mobilization Movement Control System concept, a Defense Movement Coordinator (listed in the SDDC's Directory of Highway Permit and Movement Control Officials, http://www.sddc.army.mil/sites/TEA/Pages/default.aspx) and a designated civilian permit official (listed in Section II) have been established in each State to routinely coordinate defense highway movements. - The Defense Movement Coordinator assists with military movements in his/her State including those that originate elsewhere and traverse that State in both peacetime and wartime. - The Defense Movement Coordinator ensures policies and procedures are followed when conducting motor march operations on United States Public Highways IAW DTR 4500.9-R, Defense Transportation Regulation, Part III Mobility, Appendix F (Military Movements on Public Roads). - Refer to Defense Transportation Regulation, Part II, Chapter 204 and AFMAN 24-306 for required training and documentation when transporting hazardous material and arms, ammunition, and explosives using military/non-commercial means. Required documents typically include DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials) and DD Form 2890, DoD Multimodal Dangerous Goods Declaration. The Installation Transportation Officer can provide subject matter expertise and assistance in completing the forms prior to transportation.

Wing Staff Agencies

- Installation Legal Office aids Ground Transportation and installation leaders in legal determinations regarding Ground Transportation activities (e.g. domicile to duty, official use, etc.). - Installation Financial Managers assist with guidance regarding: - Installation Safety Office - Installation Inspector General assists official use determinations/resolution with subject matter expertise in complainant resolution and Air Force fraud, waste and abuse policy.

Ground Transportation Support NCOIC/Supervisor.

- Leads/manages qualified operators in supporting transportation requests managed by the Ground Transportation Operations Center. - Coordinates with trainers, certifiers and supervisors to meet unit training requirements. - Maintains a daily, weekly and monthly schedule for assigned operators. - Allocates manpower to perform shift work obligations. - Conducts daily roll call, personnel accountability and assignment of duties. - Ensures operators have/use appropriate and serviceable personal protective equipment. - Oversees Equipment Support and details operators to Equipment Support to perform operator care and facility duties.

NCOIC: Manages and monitors Ground Transportation training IAW AFI 36-2651, Air Force Training Program.

- Liaises with Unit Training Manager and other units on training matters. - Adopts and enforces training policies and procedures.

Centralized/Efficient Mission Support: Shuttle service to minimize installation vehicle requirements, administrative movements and other official travel by permanently assigned personnel.

- On-demand taxi and scheduled support for personnel. - Collective/group support of temporary duty personnel in lieu of individually dispatched (government or commercial rental) vehicles. - Scheduled cargo movement before issuing a tractor-trailer or materiel handling equipment as a U-Drive-It.

- Logistics Readiness commanders (or civilian equivalent) establishes servicing times specific to priority cargo, to include Priority 01 and Priority 02 issues, not resulting from due-out release. - Materiel Management Flight and Inbound Cargo are responsible for notifying Ground Transportation when priority cargo is ready for delivery (placed in holding area). Exception: Scheduled sweeps should be used if delivery meets customer requirements. - Priority cargo/mission capable (MICAP)/NMCS/999 and classified cargo, resulting from due-out releases should be delivered during scheduled sweeps. Note: Individual delivery may be coordinated based on time-sensitive mission critical requirements.

NCOIC:

- Manages Ground Transportation training, readiness operations, Operator Records and Licensing, and Reporting programs. - Manages and monitors Ground Transportation training IAW AFI 36-2651, Air Force Training Program. - Seeks joint training opportunities with other installation units to minimize resource requirements and garner diverse training perspectives. - Identifies themselves to the Installation Safety Office to become a member of the Traffic Safety Coordination Group to address local and national ground transportation trends, traffic safety, and driver education. - Advise Vehicle Control Officials, installation vehicles trainers, and Ground Transportation on best practices, mitigation steps and training updates to improve safe vehicle operation and training practices. - Pursues commercial training sources for enhanced training, credentialing, and to address training shortfalls IAW CFETP2T1X1, Ground Transportation.

Ground Transportation Leadership:

- Manages Ground Transportation, responsible for the efficient use of the assigned vehicle fleet, assigned military, civilian and contract personnel and other resources. - Is familiar with the applicable Air Force Manpower Standard and is the primary point of contact for manpower matters. - Oversees Ground Transportation personnel assigned inside and outside of the work center as base-level functional manager and advises commander on most efficient use of resources in case of mission impact IAW AFI 38-101, Manpower and Organization. - Develops and submits element budget requirements, reimbursement requests, and other resource requirements for inclusion in the annual budget and other funding opportunities using guidance in AFI 65-601 Volume 1, Budget Guidance and Procedures and Volume 2, Budget Management for Operations. - Manages element safety and training programs to ensure compliance with AFI 91-202, The US Air Force Mishap Prevention Program, AFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, and AFI 36-2651. - Oversees the Training, Validation, and Operations Examiner program to ensure compliance with strict test control processes and procedures. - Enforces utilization of standardized processes and procedures as defined in 24-3 series qualification training packages and the Ground Transportation Service Delivery Guide. - Implements operating instructions and additional guidance as required for the safe and efficient operation of the element and its subordinate work centers. - Monitors and maintains support for Ground Transportation capabilities and functions. - Serves as Functional Area Agreement Coordinator for contracted vehicle services and activities. See AFI 25-201, Intra-Service, Intra-Agency, and Inter-Agency Support Agreements Procedures, for additional information. - Is responsible for the coordination and management of the Performance Management Assessment Program and Quality Assurance Program to assess contractor performance IAW AFI 63-138, Acquisition of Services. See Federal Acquisition Regulation 46.401, Defense Federal Acquisition Regulation Supplement (DFARS) 246.401 and DFARS 237.172. (e.g. contracted bus support to the base.) - Ensures compliance with the Air Force Inspection and Logistics Readiness Quality Assurance programs and complies with guidance in AFI 90-201 and AFI 20-112, Logistics Readiness Quality Assurance Program. - Partners with wing inspection team and quality assurance personnel to identify priority tasks and programs requiring additional attention and evaluation to benefit the work center. - Cultivates a culture of continuous process improvement, reporting lessons-learned to facilitate policy, procedure and strategy changes across the enterprise. - Establishes local guidance and operating instructions as necessary for safe, secure and efficient operations. Contractors performing a firm-fixed price performance-based service contract are not required to develop/maintain operating instructions. Local guidance should address: - Enforces adherence to DoD Instruction 6055.04 and AFI 91-207, The US Air Force Traffic Safety Program for risk management guidance. - Develop a customer quality feedback questionnaire or electronic equivalent to solicit customer feedback on the quality of Ground Transportation services. - Appoint, in writing, Ground Transportation licensing authentication officials.

AFIMSC, NGB, and AFR MAJCOM Functional Managers. Training Responsibilities.

- Monitors career field training and allocates mission readiness training quotas. - Plans, validates, and forecasts command formal training requirements using course requirements provided by Education and Training Course Announcements website, https://app10-eis.aetc.af.mil/etca/SitePages/home.aspx#Home - Plans, validates, and forecasts programs for technical training in accordance with AFI 36-2651.

- Movement of cargo from Materiel Management storage/issue locations to Aircraft Part Stores, Flight Service Centers (FSC) and Cargo Movement Elements will be supported by the Documented Cargo Section. (T-1). Movement of cargo internally or to collocated shipping/receiving areas is a Materiel Management responsibility. - Documented Cargo Automated Information Technology is the primary platform used to conduct Documented Cargo operations. - NCOIC: - General Documented Cargo Guidance: - Returns. - Classified Cargo Movement Procedures: Operators will check documentation to verify the classification and marking of the asset/materiel prior to handling the item. (T-3). - Defense Logistics Agency-Disposition Services (DLA-DS) Support: Documented Cargo Section delivers all shipments/ materiel to DLA-DS generated from the Inbound Cargo Element or Materiel Management Flight. - Non-Military Standard Requisitioning and Issue Procedures Cargo: Support NonMilitary Standard Requisitioning and Issue Procedures cargo when units do not have the capability to move the cargo to include unit-level government purchase card purchases.

Unit Training and Vehicle Control Official Responsibilities: IAW Air Force Policy Directive 24-3, units will train and license the minimum number of AF (military and civilian) employees to operate, inspect and care for Air Force vehicles to complete the mission. Trainers: Unit commanders designate Vehicle Trainers IAW AFMAN 24-306. Use the AF Form 170, Appointment of Vehicle Trainer to identify the unit trainer(s).

- OR&L validates the individual's qualifications in OLVIMS-Dispatch Module and requests a limited driver's record check from Security Forces utilizing the Security Forces Management Information System. - A list of training instructors, the type of vehicles they will be trainers for, and their accumulated points identified in the Security Forces Management Information System will be kept on file in OR&L. (T-1). Note: The actual record should not be retained. - OR&L will reject a training instructor who is not licensed in OLVIMS-Dispatch or who has accumulated six or more points for accidents or moving traffic violations during the previous 12 consecutive months. (T-1). - Once the candidate has been approved or rejected, OR&L will notify the unit. If approved, annotate the candidate as an approved trainer in OLVIMS-Dispatch Module. - Acts as liaison between the trainer and TVO Examiner to schedule knowledge, endorsement, and performance exams for applicable vehicles.

Operator Records and Licensing (OR&L): Driver Records: OR&L maintains active records for all authorized operators requiring a GMV license. Operator records are retained in the OLVIMS-Dispatch Module. A complete audit of personnel and licenses will be conducted annually. (T-1).

- OR&L works with units to resolve concerns identified during the audit such as expired licenses or personnel that are no longer assigned to the unit/installation. - When military personnel separate from the service, they may retain their AF Form 2293. If retained, the words "NOT VALID-SEPARATED FROM THE SERVICE" will be marked on the front and back of the form or the auto-generated INVALID watermark may be used in OLVIMS-Dispatch before re-issuing the license for record purposes. (T-1).

Operator Records and Licensing (OR&L): General Employee Licensing Considerations:

- Operation of non-tactical Air Force GMVs where the gross vehicle weight rating (GVWR) is less than 26,000 pounds, designed to transport 8 passengers or less, and does not have a standardized AFQTP, only requires a valid State motor vehicle operator's license and a valid DoD issued Command Access Card (CAC). No further licensing is required. - Operation of Air Force GMVs or equipment designed for off-road construction in the following classes; vibratory and pneumatic rollers, paving machine, trencher, and cranes do not require licensing on the AF Form 2293. - Operation of all other Air Force GMVs (to include tactical vehicles and material handling equipment) requires additional training, certification, and licensing. (T-0). - Completion of additional training and certification will be documented on the AF Form 171. (T-1). - Operation of GMVs is limited to those vehicles identified on the AF Form 2293 and those that can be operated with only a State issued driver's license per paragraph 5.4.6.1. - On the day of issuance, the AF Form 2293 expiration date will be the same date as the member's Common Access Card or state issued driver's license, whichever expires first. (T-0).

Operator Records and Licensing (OR&L): Driver Records: OR&L maintains active records for all authorized operators requiring a GMV license. Operator records are retained in the OLVIMS-Dispatch Module.

- Out-processing: - A complete audit of personnel and licenses will be conducted annually. (T-1). - Do not maintain a local driver record of personnel in Temporary Duty/deployed status operating GMVs in OLVIMS-Dispatch Module, except when required for Ground Transportation Operations Center use.

Wing Staff Agencies Installation Safety Office

- Partners with Training, Validation, and Operations (TVO) office to identify trends, address traffic safety concerns, reinforce responsible driving behaviors and traffic safety through education. - Provides information and location of Travel Risk Planning System (TRiPS) IAW AFI 91-207, The US Air Force Traffic Safety Program.

Ground Transportation Standard Mission Capabilities and Services.

- Passenger Movement: The use of bus, shuttle services, on-demand taxi, and similar support provide the capability to transport personnel between offices, work centers, on or between installations, and other official destinations. - Cargo Movement: The use of tractor-trailer, Material Handling Equipment, and similar support to provide the capability to transport cargo between work centers, on or between installations and other official destinations. - Micro-level Fleet Management: Application of fleet management principles (accountability, rotation, safety and security oversight) to maximize use and vehicle end-oflife of the Air Force's assigned vehicle fleet and professional, licensed operators for improved mission support. - Ground Logistics Mission Planning: Peacetime and contingency or combat groundbased transportation mission planning across the full spectrum of permissive and nonpermissive environments. Examples: Movement of War Reserve Materiel, Military Operations Other Than War, supplies and equipment for mobilization, deployment, and employment and application of tactics, techniques and procedures in a combat environment. - U-Drive-It Vehicle Support: Provides short-term use vehicles under centralized control to ensure the minimum assets are required to accomplish the maximum number of requirements. U-Drive-It support should be limited to general purpose vehicles requiring little additional training, with trained operators and vehicles assigned to more specialized requirements such as; tractor-trailers, material handling equipment and large passenger vehicles. - Vehicle Servicing: Manages GMV operator care facilities and conducts operator care of vehicles. - Wrecker/Recovery: Retrieves disabled vehicles for transport to military or commercial intermediate maintenance facilities and provides emergency services to clear runways, taxiways, and airfield access roads. - Vehicle Licensing: Manages the installation's vehicle examination and licensing programs in accordance with DoDM 4500.36, Acquisition, Management, and Use of DoD NonTactical Vehicles - Official Use: Advises installation leaders on official use determinations regarding the use of GMVs. Ground Transportation also serves as the monitoring and reporting authority for the installation. They collect and analyze official use complaints and communicates those complaints and trends to leaders. - Readiness Honed IN Operations (RHINO): RHINO is the base-level Ground Transportation readiness program to organize, train, and equip Ground Transportation personnel (Total Force) for both wartime and contingency missions.

MAJCOM, AFIMSC, NGB and AFR Air Force Forces Functional Area Manager (FAM).

- Performs Readiness FAM duties as identified in AFI 10-401. The FAM is responsible for developing and managing all planning and execution requirements to support all possible contingencies. - Serves as functional lead to MAJCOM Crisis Action Team during exercises, wartime, small scale contingencies, humanitarian operations, as well as during natural and environmental disasters. - Coordinates with AFIMSC for technical assistance and supports information needs pertaining to facilities, vehicles and equipment data. - Reviews and validates web-based reports for applicable bases monthly. - Implements Ground Transportation in-theater support.

- Personnel with an AF Form 2293, U.S. Air Force Motor Vehicle Operator Identification Card, scheduled for a PCS move, retirement, or separation out-process from their servicing OR&L office to retrieve their Master Driver Record. - OR&L should out-process member from OLVIMS-Dispatch Module and through the vMPF, Virtual Out-processing Checklist or in coordination with the local Civilian Personnel Office. - When military personnel transfer from Regular Air Force to Active Reserve status, the AF Form 2293 remains valid.

Dispatchers:

- Process and manage transportation service requests to include manual tasks required to sustain services until electronic processing capabilities are restored. - Validate services and support compliance with DoDM 4500.36, AFMAN 24-306, and this publication. - Use standardized practices for processing transportation service requests (AF Form 868, Request for Ground Transportation Support) IAW the OLVIMS-Dispatch Air Force Qualification Training Package to collect, monitor, store, and process Ground Transportation requests. - Apply DoD and AF methods of transportation support and priorities of support. - Coordinate with host country or state Defense Movement Coordinators to obtain required road permits. - Control, manage and issue toll-free passes. - Maintain a current vehicle and key personnel alert and/or standby rosters. - Manage Fleet Services Cards. - Issues vehicles, required documentation and communications equipment. - Validate operator qualification and training credentials prior to issuing vehicles. - Monitor local weather and travel-way conditions to best advise operators. - Provide mission and safety brief to operators providing ground transportation support. - Track assigned vehicle fleet status and determine critical vehicle shortfalls. - Maintain accountability of equipment items assigned to Ground Transportation Operations Center (radios, GPS, cell phones, fleet service cards, etc.). - Use GeoBase/Grid Map systems and military grid reference system to determine vehicle, personnel, and installation situational awareness and plotting requirements. - Review, issues and accounts for key items; AF 18XX Operators Inspection Guide and Trouble Report, DD Form 518, Accident Identification Card, Standard Form 91, Standard Form 94 and Vehicle Identification Link unless equipped with the Automated Information Module-II system, ignition and door keys, and handheld two-way radio or cellular telephone.

Federal Law and Department of Defense (DoD): Federal law and DoD policies place restrictions on the use of Air Force GMVs and services. All personnel are to comply with requirements as they apply to GMV use. For additional information regarding Ground Transportation responsibilities, operations, authorizations or use of government assets refer to:

- Title 40 United States Code, Subtitle I, Chapter 5, Subchapter VI - Motor Vehicle Pools and Transportation Systems, prescribes that the DoD establish guidance to manage government vehicular equipment. - DoDD 4500.09E, Transportation and Traffic Management. - DoDM 4500.36, Acquisition, Management, and Use of DoD Non-Tactical Vehicles.

Logistics Readiness Unit Commanders (or equivalent).

- Provides funds and resources to support the Ground Transportation mission. - Administers the installation Vehicle Misuse Reporting and Investigation Program IAW Chapter 5 of this instruction. - Ensures the efficient use of manpower and equipment. - Monitors Ground Transportation specialty progression, qualification, and proficiency. - Serves as the approval authority for base Appropriated Funds shuttle bus service. See Chapter 3 of this instruction and DoDM 4500.36. for specific guidance. - Approves Ground Transportation Priority of Services Plan in the event of limited vehicle and/or manpower resources or during unusual circumstances, (e.g., contingency/exercise support, national emergencies, high deployment tempo. - Approves scheduled sweep frequencies/delivery time goals for priority/routes. - Appoints, at a minimum, two 2T1 TVO Examiners per installation IAW Chapter 5. - Budgets for training requirements outlined in the unit's Designed Operational Capability Statement and those postured as rotationally available in Unit Type Code availability in Deliberate and Crisis Action Planning and Execution Segments. - Provides personal protective and safety equipment IAW AFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards. - Approves and establishes organization response times. - Enforces compliance with DoD Instruction 6055.04, DoD Traffic Safety Program, and AFI 91-207 to include guidelines for Traffic Safety Program, and Crew Rest and Operator Duty Time. - Supports the Ground Transportation Human Capital Strategy by utilizing personnel IAW established development vectors and positions. Provide input and feedback to the 2T1 SNCO Mentor Teams and Enlisted Development Teams.

- Recommends scheduled sweep routes and frequencies, and priority cargo delivery time goals for Logistics Readiness commander (or equivalent) approval. - Coordinates with Materiel Management Flight's Document Control section, the office of primary responsibility for all document issues. - Works with Materiel Management Flight and Inbound Cargo to establish a presorting method to accommodate established sweep/route schedules. - Notifies Materiel Management Flight and customers of delays in deliveries. - Ensures Documented Cargo personnel are briefed on established procedures to properly dispatch and document cargo movements, to include processes for handling Nuclear War Related Material, classified, sensitive, and pilferable materials. - Maintains current copies of delivery destinations, unit point of contacts and the Classified Receipt Listing received from Materiel Management Flight. - Ensures the Classified Receipt Listing identifies Ground Transportation personnel authorized to receive, handle, and transport controlled materiel such as classified assets.

Use of GMVs and support for other federal agencies:

- Refer to DoDM 4500.36 for guidance regarding use of DoD vehicles by Other Federal Agencies. - The Logistics Readiness commander (or equivalent) is the approval authority for the use of GMVs to transport immediate family members of the sponsor in situations involving a sponsor's death.

Bus Transportation Services: IAW 10 United States Code § 2632, Transportation to and from Certain Places of Employment and on Military Installations, and DoDM 4500.36, the Air Force provides bus service for official purposes and as U.S. law allows. Mass Transit Service: Is designed to fulfill requirements beyond the scope of shuttle bus service. Mass transit service may be used to provide other "non-duty" types of transportation within a military installation or between sub-installations on a fare basis.

- Refer to DoDM 4500.36 for the process for approval and specific policy. - The AFIMSC, ANG or AFR Commander is the designated approval authority for mass transit service.

Bus Transportation Services: IAW 10 United States Code § 2632, Transportation to and from Certain Places of Employment and on Military Installations, and DoDM 4500.36, the Air Force provides bus service for official purposes and as U.S. law allows. Emergency Bus Service: May be provided between residence and place of employment for military personnel and civilian employees during public transportation strikes and transportation outages.

- Refer to DoDM 4500.36 for the process for approval and specific policy. - The first commanding flag officer in the chain-of-command, or civilian equivalent, is the approval authority for emergency bus service requests IAW the process outlined in DoDM 4500.36.

General and Administrative Procedures for Transporting Dependent School Children:

- Refer to DoDM 4500.36-Enclosure 5, for guidance regarding the Transportation of Dependent School Children. - AFIMSC, NGB or AFR should coordinate on all requests and subsequent changes.

- Services should be supported out of the Ground Transportation Operations Center to the maximum extent possible. - Utilize scheduled sweeps to ensure efficiency of operations. - Priority cargo.

Operator Records and Licensing (OR&L):

- Responsible for licensing and maintaining operator records for those military and civilian personnel authorized to operate GMVs requiring additional training and certification. IAW DoDM 4500.36 contractor employees will not be issued an AF Form 2293, DoD equivalent, or AF Form 171, Request for Driver's Training and Addition to U.S. Driver's License, to include AF Form 171 "For Maintenance Purposes Only". (T-0). - Air National Guard and Air Force Reserve units operating their own transportation functions may maintain separate OLVIMS-Dispatch Site Codes to de-conflict Ground Transportation manpower and license data collection (unless specified otherwise in a Host/Tenant Support Agreement). - Each unit that utilizes OLVIMS-Dispatch requires a base code and site code. If there is a requirement to add a base and/or site code to OLVIMS-Dispatch, a request from AFIMSC, Air National Guard or Air Force Reserve should be submitted to the AFPEO ESC/HGGJV Program Management Office. Note: If two or more Ground Transportation functions are assigned to one installation and have different Unit Manpower Documents, each function must establish unique site codes within OLVIMS-Dispatch Module. (T-1). - OR&L should establish local procedures for remote/electronic processing (e.g. e-mail, fax, scan, etc.) that incorporate all training and documentation requirements. Digital signatures are authorized on AF Form 171 and AF Form 2293. - Driver Records: OR&L maintains active records for all authorized operators requiring a GMV license. Operator records are retained in the OLVIMS-Dispatch Module. - General Employee Licensing Considerations: - Commercial Motor Vehicle equivalent licensing requirements: - Documenting Vehicle Training and Qualifications: The AF Form 171 will be used to document vehicle training and request addition(s) to the AF Form 2293. (T-1).

Deployment and Distribution Flight, Distribution Section (or equivalent) Leadership.

- Responsible for the management of subordinate elements. - Ensures all assigned personnel receive appropriate training, enabling full organic transportation support to air and ground operations. - Submits budget and reimbursement requirements for inclusion in the annual budget. - Monitors and assists in compliance with Ground Transportation Priorities of Service and requirements-based support IAW methodology described in this AFI and DoDM 4500.36.

Risk Management/Crew Rest.

- Rest. Provide operators the opportunity for 8 consecutive hours of rest during any 24- hour period IAW DoD Instruction 6055.04. - Pre-Travel. Preceding a prolonged work or duty period (10-hour shift), provide operators a 12-hour period that is as free of duties as possible and, ideally, have it spent sleeping. - Duty Period. Limit operators to driving no more than 10 hours in a duty period. - Alternative Considerations. Provide fatigued personnel alternate means of transportation or designated rest stops until they are sufficiently rested to operate a motor vehicle or plan for relief drivers. - Driving at Night. To the maximum extent possible, schedule driving for daylight periods. When traveling during hours of darkness, consider providing a second awake person in the vehicle cab or reducing the scheduled driving time. - Commanders, supervisors and personnel are encouraged to use the Travel Risk Planning System (TRiPS) found at https://trips.safety.army.mil/. Contact the installation occupational safety office for questions concerning TRiPs.

Wrecker/Recovery Support: Retrieval of disabled GMVs for transport to military and commercial maintenance facilities and emergency services to clear runways and access roads in accordance with the installation's Airfield Driving Instruction.

- Retrieval of a GSA vehicle is prohibited unless services are identified as reimbursable through the local GSA contract. (T-0). - Ground Transportation Operation Center may be requested to move disabled Privately Owned Vehicles, GSA, Non-Appropriated Fund assets or Army and Air Force Exchange Service vehicles causing traffic safety concerns, obstructing fire-fighting operations or disrupting flight/sortie generation operations on base. The servicing legal office should be consulted prior to any movement not deemed "emergency" by a competent authority.

Centralized/Efficient Mission Support: When transportation is deemed essential to the performance of official business, the following methods must be considered in the order shown to the extent they are available and capable of meeting mission requirements: (T-0).

- Scheduled DoD/AF service (example: existing shuttle service and scheduled delivery sweeps). - DoD/AF specially scheduled leased or owned service. - Van pools. - GMV centrally dispatched operation (ex. military taxi, tractor-trailer, Material Handling Equipment support requested from Ground Transportation). - GMV individually dispatched to licensed service member or civilian employee. (i.e., other than Ground Transportation personnel using a specialized vehicle or U-DriveIt). When individually dispatched vehicles are made available, group support should not be supported due to duplication of expense.

The 368th Training Squadron.

- Serves as the Air Force's Ground Transportation Center of Excellence, charged with the collection and sharing of best practices in conjunction with its technical training offerings. - Conducts Technical Training and Supplemental Ground Transportation Courses (e.g. Ground Transportation NCOIC Course). - Authors Career Development Course material for personnel entering into 5- and 7-level upgrade training.

Equipment Support NCOIC/Supervisor.

- Serves as the primary Vehicle Control Official for Ground Transportation. - Manages Installation and Ground Transportation GMV care center(s). - Manages the Ground Transportation parking area, operator care facilities and manages equipment functions. - Manages Hazardous Materials programs and inspections IAW AFI 32-7086, Hazardous Materials Management. - Manages Element Safety program IAW AFI 91-202, The US Air Force Mishap Prevention Program and AFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards.

Bus Transportation Services: IAW 10 United States Code § 2632, Transportation to and from Certain Places of Employment and on Military Installations, and DoDM 4500.36, the Air Force provides bus service for official purposes and as U.S. law allows. Group Transportation Services: Is normally limited to situations where there is a need to provide domicile-to-duty transportation to personnel for different destinations other than government installations and sub-installations on a fare basis.

- The AFIMSC, ANG or AFR Commander is the approval authority for group transportation service requests IAW the process outlined in DoDM 4500.36 - AFIMSC, NGB or AFR reviews operational data annually to ensure continued service is justified.

Invitational Travel Allowance (ITA) Transportation Support:

- Spouses on official ITA orders are authorized ground transportation in direct support of the invitation only, e.g., travel to/from transportation terminals, billets, and event site(s). - AF and Major Command (MAJCOM) pre-command training (e.g., squadron, group, wing, and Senior Leader {General Officers and Senior Executive Service} Orientation courses) will be supported for the training event only. (T-1). Support is not authorized for off-base events, to include tours, site visits, luncheons, social gatherings, etc. Support will be limited to official event participation. (T-1). Commercial terminal support is authorized IAW guidance provided in DoDM 4500.36 (T-0). - All other commanders' (MAJCOM, NAF, Wing, and Group) spouse installation visits are not authorized official transportation unless on ITA orders. This includes spouse base orientation tours, civic events, and area tours. Spouses may accompany on a space-available basis. Larger vehicles will not be provided to accommodate space-available passengers. (T-0). - Local commanders' spouse transportation will only be authorized when at no cost and only on a space-available basis when accompanying the member to/from the official events (e.g., change of commands, retirements, etc.). (T-1). Separate itineraries are not authorized for shopping trips, luncheons, museum, or landmark tours.

NCOIC: Ensures standardized practices are used for each transportation service request IAW the OLVIMS-Dispatch Air Force Qualification Training Package. The accuracy of workload data entered in the OLVIMS-Dispatch Module is critical to assessing productivity, substantiating existing manpower variances, and building historical data to support potential manpower variances. The OLVIMS-Dispatch automated manpower report and vehicle suspect report should be reviewed daily/biweekly to address:

- Summary of work by support categories; i.e., number of requests supported and total in-service time in man-hours. - Summary of work for approved variances i.e., number of requests supported and total in-service time in man-hours. Include purpose, submission for new variances, data required, etc. - All requests not supported for reasons of no manpower available or no vehicle available.

NCOIC:

- Supervises Ground Transportation Operations Center functions. - Ensures Ground Transportation Operations Center compliance with DoD and AF official use guidance, established methods of transportation support and priorities of support. - Oversees transportation service request processing and management. - Ensures standardized practices are used for each transportation service request IAW the OLVIMS-Dispatch Air Force Qualification Training Package. The accuracy of workload data entered in the OLVIMS-Dispatch Module is critical to assessing productivity, substantiating existing manpower variances, and building historical data to support potential manpower variances. The OLVIMS-Dispatch automated manpower report and vehicle suspect report should be reviewed daily/biweekly to address: - Certifies Ground Transportation Operations Center dispatchers on assigned duty tasks. - Assigns/manages Ground Transportation Operations Center Dispatchers as required (shift, documented cargo, protocol, etc.). - Conducts daily OLVIMS data reviews and correct erroneous data or omissions as required.

Support for Operational and Military Community Activities: Formal Air Force Ceremonies: The use of GMVs for general military and civilian invitee participation and attendance at official AF ceremonies (limited to changes of command, promotions, graduations, retirements, unit activation and inactivation) held on an AF installation and not open to the public may be authorized by the Installation Commander.

- Support for personnel who have no official role in the event (i.e., general invitees) will be within the confines of the installation and be limited to those situations where safety and/or security circumstances require shuttle transportation from a centralized parking location,. (T-0). - Support will be limited to official AF ceremonies and will not extend to socials or pre-/post-event activities. (T-0). It is the responsibility of leaders at all levels to monitor and correct abuse of this policy. Characterization of an event as an "official ceremony" for purposes of this paragraph does not create an entitlement to other forms of support or funding for the ceremony. Other forms of support and funding must be established and justified by the authority and guidance relevant to the requested support/funding. - Except as expressly provided in paragraph 3.18.16. using general shuttle support, neither paragraph 3.18.16.1. nor 3.18.16.2. provide authority to transport a member's relatives or personal friends invited to attend activities such as retirements, promotions, awards ceremonies, dedications, funerals, redeployment ceremonies or any other similar type functions. Determinations regarding any question of authorized support for such activities will be resolved in favor of strict compliance with rules outlined in DoDM 4500.36 to preclude any negative public perception or inappropriate use of appropriations. (T-0).

Support for Operational and Military Community Activities: Chaplain Corps Support may be provided to the installation chaplain and chapel personnel performing official duties in the same manner as other mission support activities. Support includes direct administrative support and staff assistance visits to off-base locations.

- Support is predicated on the availability of vehicles and operators and must not pose a detriment to higher priority missions. (T-0). - The chapel is responsible for funding temporary duty expenses for personnel providing support. The installation senior religious support team should coordinate budgetary transportation requirements with Logistics Readiness Squadron for inclusion in the installation's annual budget.

Support for Operational and Military Community Activities:

- Support of DoD-authorized Morale, Welfare, and Recreation programs and community relations events may be provided when such transportation can be made available without detriment to the DoD Mission. - DoDM 4500.36 provides general guidance regarding support for Military Community Activities. - Support is limited to full support of Category A Morale, Welfare, and Recreation activities, substantial support of Category B Morale, Welfare, and Recreation activities, and some limited support of Category C Morale, Welfare, and Recreation activities. The categories of Morale, Welfare, and Recreation activities and funding support authorized are contained in DoDM 4500.36 and AFI 65-106, Appropriated Fund Support of Morale, Welfare and Recreation and Non-appropriated Fund Instrumentalities. - Child Development Centers may be authorized support based on the availability of personnel and vehicles when it is not detrimental to the mission and authorized support from appropriated funds/resources. Transportation between on- or off-base housing areas and the child development center is not authorized. (T-0). - Chaplain Corps Support may be provided to the installation chaplain and chapel personnel performing official duties in the same manner as other mission support activities. Support includes direct administrative support and staff assistance visits to off-base locations. - Housing Office Support: GMV support may be provided to facilitate the housing office's mission (not privatized housing management offices/contractors). Do not provide base-level transportation and operator support, to include U-Drive-It vehicles, to individual members for the purpose of house hunting. (T-0). - Air Force Recruiter Support: IAW DoDM 4500.36, prospective military recruits may be provided transportation in connection with interviewing, processing, and orientation. - Medical/Inpatient Status Support: Medical staff personnel and unit leadership, i.e., commanders, first sergeants, supervisors or unit commander-appointed Family Liaison Officers may use GMVs to travel to off-base hospitals to provide support to military members, military dependents and DoD civilian employees who are in inpatient status at off-base locations. Family members may accompany on a space-available basis. - Mental Health Support: The use of GMVs is authorized to support mental health facilities when mental health patients are in outpatient status. Support must be part of patient therapy ordered by a medical physician. Medical personnel must accompany the patient(s). (T-1). - Air Force Museum Support: Transportation service in support of Appropriated Funds funded Air Force heritage programs may be provided when such transportation can be made available without detriment to the DoD mission. Support will be consistent with guidance in DoDM 4500.36 and AFI 84-103, United States Air Force Heritage Programs. (T-1). - Air Force Reserve and Air National Guard Support: Only personnel arriving via government procured transportation for Unit Training Assemblies are authorized transportation if the members performing inactive duty training outside of their normal commuting distance were relocated IAW the Joint Travel Regulation. (T-0). - Air Force Fitness Program Support: - Legal Proceedings Support: The use of GMVs is authorized to support administrative and military justice hearings (e.g., courts-martial, discharge boards). Coordinators must prearrange transportation support and such support must be in direct support of preparing for and conducting a particular proceeding or hearing. (T-1). - Sexual Assault Prevention and Response Program: - Air Force Band Transportation Support: Vehicle Allowance Standards may authorize intercity buses to installations supporting Air Force bands. Buses will be authorized and assigned to Ground Transportation with the band as the primary user. (T-1). - Formal Air Force Ceremonies: The use of GMVs for general military and civilian invitee participation and attendance at official AF ceremonies (limited to changes of command, promotions, graduations, retirements, unit activation and inactivation) held on an AF installation and not open to the public may be authorized by the Installation Commander. - Mass Transit Benefit Program: Air Force Policy Directive 36-39¸ Mass Transit Benefit Program provides guidance regarding this program. The Mass Transit Benefit Program is implemented by Installation commanders and is not an inherent responsibility of AF/A4 or Logistics Readiness. Air Force Policy Directive 36-39 identifies this as military and civilian compensation, benefits, entitlements, and work/life programs. Any supplements or local policies should reflect an AFI 36-series product regardless of Installation Commander's appointment of an OPR.

Community Relations and Engagement:

- Support will be limited to community relations and engagement activities in accordance with DoDM 4500.36, AFI 35-105, Community Engagement and locally established community engagement programs. (T-0). - Transportation may be provided for military and civilian personnel officially participating in public ceremonies, military field demonstrations, and parades directly related to official activities. "Official participation" is defined as activities similar to and including: Presiding Officer, Host, Chaplain, Master of Ceremonies, Honor Guard/Formation detail, Guest Speaker and Proffer. Attendance at such activities does not equate to official participation. - The Chief, Wing Public Affairs is the installation point of contact for community relations and engagement activities.

Bus Transportation Services: IAW 10 United States Code § 2632, Transportation to and from Certain Places of Employment and on Military Installations, and DoDM 4500.36, the Air Force provides bus service for official purposes and as U.S. law allows. Modified Shuttle Bus Service: A passenger carrying-service which provides transportation support for military personnel, DoD civilians and contractors between places of employment and mass transit centers.

- The AFIMSC, Air National Guard (ANG) or AFR Commander is the approval authority for modified shuttle bus service requests IAW the process outlined in DoDM 4500.36. - Service will be reviewed semiannually to ensure compliance with DoDM 4500.36. requirements, the schedule is adequate, and that the most efficient form of service is provided. (T-1). Units approved to provide this service will forward their analysis to their respective AFIMSC, NGB or AFR NLT 15 January of each calendar year. (T-1).

Directorate of Logistics, Logistics Readiness Division (USAF/A4LR) will: Host Ground Transportation Career Field Workshops and Working Groups such as;

- The Ground Transportation Specialty Training Requirements Team and Utilization and Training Workshops in accordance with AFI 36-2651. - The Ground Transportation Working Group. The Ground Transportation Working Group is hosted by AF/A4LR annually, or more frequently as determined by the Career Field Manager.

U-Drive-It Support:

- The U-Drive-It fleet is the installation's short-term use vehicles for individual dispatch to units and licensed personnel. The centralized U-Drive-It fleet exists to ensure the minimum assets are required and available to meet installation mission requirements. - U-Drive-It support should be limited to general purpose vehicles requiring little additional training. Vehicles requiring special licensing (Bus, Tractor-Trailer, Material Handling Equipment, etc.) that are issued as a U-Drive-It will have an explanation included in the OLVIMS-Dispatch record. (T-1). - U-Drive-It vehicle support should not extend beyond 60 days, as it may be an attempt to avoid Air Force vehicle acquisition and management guidance found in AFI 24-302, Vehicle Management. - Utilize AF Form 869, U-Drive-It Joint Inspection form to document customer's information and vehicle inspection findings.

Protocol:

- The installation Protocol office is the primary point of contact for official events. - IAW AFI 34-1201, Protocol, a Distinguished Visitor is defined as: - When transporting Distinguished Visitors, ensure vehicles are properly identified IAW AFI 34-1201 (ex. appropriate license plates/insignia).

Documented Cargo: Documented Cargo includes, but is not limited to, disposition of Priority 01 and Priority 02 issue, Mission Capable parts and equipment, handling instructions for classified, health hazard, pilferable, electrostatic discharge material, and returns such as an expendable non-repairable consumable items and Due-In-From-Maintenance items. Ground Transportation is responsible for all Documented Cargo services and Due-In-From-Maintenance returns within the confines of the installation. Documented Cargo includes delivery of supplies and equipment, except base service store items, to base units by using a Time Definite Delivery concept. Time Definite Delivery concept is the standard for delivery of supplies, equipment and cargo. It utilizes scheduled sweeps over designated routes/areas of the installation. Frequency of scheduled sweeps and number of delivery routes/areas is a local determination driven by mission, volume of cargo, and customer needs. Delivery frequencies/routes should minimize the need for individual unit delivery requirements. Classified Cargo Movement Procedures: Operators will check documentation to verify the classification and marking of the asset/materiel prior to handling the item. (T-3).

- The operator assumes full responsibility for the security of the classified asset, must maintain positive control, and at no time leave the item neglected or out of sight. (T3). - The operator will proceed directly to the drop off point for the package. (T-3). - Classified Cargo Delivery Procedures: The operator will use the Classified Receipt Listing to verify the person receiving the package is authorized to sign/receive classified cargo. (T-3).

Bus Transportation Services: IAW 10 United States Code § 2632, Transportation to and from Certain Places of Employment and on Military Installations, and DoDM 4500.36, the Air Force provides bus service for official purposes and as U.S. law allows. Shuttle Bus Service: Provides the capability to transport groups of individuals on official business between offices on installations or between nearby installations.

- The use of an effective shuttle bus service, when essential to mission support, reduces the requirement for an assigned vehicle fleet. Shuttle bus services are provided fare-free. - The Logistics Readiness Commander is the designated approval authority for shuttle bus service requests IAW the process and requirements outlined in DoDM 4500.36. - General shuttle support from centralized parking may be authorized as a mitigation step to vulnerability assessments IAW DoD Instruction 0-2000.16V1 Antiterrorism Program Implementation.

Wing Staff Agencies Installation Financial Managers assist with guidance regarding:

- The use of appropriated funds. - Historical comptroller general determinations. - Tax requirements associated with domicile to duty determinations.

- The using organization is responsible for vehicle training. - Training may be accomplished by contract with a commercial driver training agency at unit expense. - Ground Transportation may assist units with reviewing unit training programs and conducting training, provided resources are available. - Trainers: Unit commanders designate Vehicle Trainers IAW AFMAN 24-306. Use the AF Form 170, Appointment of Vehicle Trainer to identify the unit trainer(s).

Directorate of Logistics, Logistics Readiness Division (USAF/A4LR) will: Host Ground Transportation Career Field Workshops and Working Groups such as; The Ground Transportation Working Group. The Ground Transportation Working Group is hosted by AF/A4LR annually, or more frequently as determined by the Career Field Manager.

- The working group is composed of Total Force personnel and assists with strategic guidance and planning relevant to the Ground Transportation specialty and Ground Transportation work centers. - At a minimum, the working group should consist of subcommittees to address; Policy and Compliance, Process Improvement and Innovation, Personnel Development and Training, Emerging Technologies, and Vehicle and Traffic Safety.

Centralized/Efficient Mission Support:

- To enable efficient operations and mission success as well as to minimize impact to other functional communities, Ground Transportation Support operators should be utilized to the fullest extent possible, to include rescheduling if mission/request allows, prior to authorizing use of U-Drive-It specialized vehicles (large passenger moving vehicles, tractortrailers, Material Handling Equipment, etc.) to other units/personnel. This ensures maximum use of trained operators and assigned vehicle fleet and increases operator proficiency. - Support should be mission requirements-based using methodology described in paragraph 3.4.3, and most efficient method of authorized support. Requirements-based support is focused on the result, and not the process. Examples include; - Shuttle service to minimize installation vehicle requirements, administrative movements and other official travel by permanently assigned personnel. - When transportation is deemed essential to the performance of official business, the following methods must be considered in the order shown to the extent they are available and capable of meeting mission requirements: (T-0). - Reason of Grade, Prestige or Personal Convenience: Vehicle and vehicle support will not be based solely on grade, prestige or personal convenience. (T-0). - Reason for Personal Business or Personal Nature: Unless authorized in this guidance, transportation to, from or between locations will not be provided for conducting personal business or engaging in other activities of a personal nature by military or civilian personnel, members of their families or others. (T-0).

Operator Records and Licensing (OR&L): Commercial Motor Vehicle equivalent licensing requirements:

- Training. All military and civilian personnel operating GMVs with a capacity of 16 or more passengers or with a GVWR greater than 26,000 pounds must receive appropriate Commercial Driver's License (CDL)-equivalent training. (T-0). - Certification. CDL-equivalent training requirements will be validated by completion of the Air Force Commercial Motor Vehicle written and hands-on examinations offered by Ground Transportation for the same class of vehicle type or by presenting a state-issued commercial driver's license for the same class of vehicle type. (T0). - Licenses. Civilian personnel that operate GMVs 26,001 GVWR or more, a GMV designed to transport 16 or more passengers (including the operator) or a GMV transporting hazardous materials required to be placarded under Title 49 United States Code Section 31302, Commercial Driver's License Requirement, must possess a CDL in addition to an AF Form 2293 indicating vehicle qualification. (T-0). - Personnel may use GMVs for commercial driver's licensing qualification and re-qualification by state driver's licensing agencies when authorized by the Logistics Readiness commander (or equivalent). This authority may be used when in the best interest of the Air Force. Note: Civilian employees must have a Commercial Learners Permit to use a GMV for training and licensing purposes. IAW 49 CFR 383.25. Commercial Leaners Permit (CLP), a CLP holder must be accompanied by a valid CDL holder with proper CDL group and endorsements while operating the GMV. The accompanying member will not be a military member, operating under the military exemption clause outlined in 49 CFR, Section 383.3.

Terminal Transportation:

- Transportation between domicile and/or place of employment and commercial or military transportation terminals is heavily restricted and will only be authorized IAW guidance provided in DoDM 4500.36. (T-0). - Official non-DoD visitors invited to participate in DoD activities may be provided fare-free transportation between commercial transportation terminals or residence and visitation point IAW DoDM 4500.36. - Terminal transportation is not authorized in the National Capital Region and Pentagon Area IAW DoD Administrative Instruction 109 unless necessary because of emergency situations, to meet security requirements or unusual circumstances. Approval authority for services provided under this exemption is Air Force District of Washington (AFDW)/A4. All requests must contain a detailed explanation of why the exemption is required under one of the above noted clauses. (T-0).

Federal Prison Camp Support: All arrangements concerning Federal Prison Camp inmates will be addressed in a written support agreement between the federal agency and the Air Force. (T-0).

- Use GMVs to perform work stipulated by a support agreement. Do not use GMVs to conduct other prison business or for inmates to conduct personal business. (T-0). - Do not assign or issue GMVs to a prison facility. Air Force units using Federal Prison Camp inmates for labor may transport them to and from work sites.

AFIMSC, NGB, and AFR MAJCOM Functional Managers.

- Validates and supports manpower for Ground Transportation requirements and outlying units with Air Force Personnel Center, MAJCOM/A1 sections. - Responsible for the effective and economical use of command manpower resources and providing policy and guidance to the installation or servicing manpower office. - Recommends and provides guidance on functional metrics and data collection affecting Ground Transportation manpower. Coordinates corrective actions and determines the effectiveness of root cause analysis. - Reviews Online Vehicle Interactive Management System (OLVIMS) service data for accuracy and trends affecting manpower and efficiency. - Training Responsibilities. - Advocates for a culture of continuous process improvement. Develops, evaluates and recommends improved concepts and methods to enhance logistics efficiency and effectiveness. - Creates and submits manning point change requests, personnel processing codes, and Plus Tables requests to Air Force Personnel Center. - Represents parent organization on the Ground Transportation Working Group and Enlisted Development Teams, as applicable. - Validates and manages enrollment for the Ground Transportation NCOIC Course IAW ETCA requirements. Note: Members that do not meet the ETCA eligibility requirements may be considered on a case by case basis. Considerations will include, but not be limited to, personnel returning from special duties, personnel in one deep/unique leadership positions, retrainees, etc.

Non-DoD Counterparts and Foreign Attachés Support: GMV support (to include U-Drive-It vehicles with proper licensing) for DoD sponsored, non-DoD counterparts and foreign attachés is authorized.

- Vehicle classification/size will meet the guidance prescribed in DoDM 4500.36, commensurate with principals U.S. military equivalent rank. (T-0). - Support to foreign dignitaries (to include dependents and entourage) may be authorized, provided cost of travel expenses has been approved in accordance with AFI 65- 603, Official Representation Funds. The approval will address off-base tours, social events, cultural events and public site visits and luncheons/dinners authorized prior to providing such support.

Support for Operational and Military Community Activities: Air Force Band Transportation Support: Vehicle Allowance Standards may authorize intercity buses to installations supporting Air Force bands. Buses will be authorized and assigned to Ground Transportation with the band as the primary user. (T-1).

- When Air Force owned intercity buses are not available to meet band requirements, the base Logistics Readiness Squadron must arrange adequate alternative transportation, to include commercial charter buses. (T-1). The Air Force band funds commercial charter buses. - The band pays all Temporary Duty expenses for personnel providing operator support. - Buses may be used for other transportation needs when no band requirements exist.

MAJCOM, NAF, and Installation Commanders: When a permanently assigned vehicle is authorized, Installation, NAF, and MAJCOM commanders may use that GMV for on-base travel to locations and tasks related to personal health and sustenance (except member's residence). This authorization accommodates the commander's responsibility to ensure an immediate response capability and to facilitate travel to meet official responsibilities. Permanent party official use rules apply for off-base travel and stops. All other official use constraints as described in this chapter, including the provisions on dependent and family member travel, apply.

- When a telecommunications-equipped, permanently assigned vehicle is authorized, this authorization is extended to Operations Group commanders performing their duties in connection with on-going flight operations. - This authorization must not be interpreted as authority to use the GMV for routine stops at their residence or other DTD transportation. (T-0). - This must not be interpreted as authority to use GMV for any unauthorized use described in DoDM 4500.36.

Ground Transportation Operations Center (GTOC): As the primary mission and customer support center responsible for managing mission support, the GTOC:

- Works with Ground Transportation Support assigning trained personnel and resources in support of passenger and cargo movements and support services such as operator care, UDrive-It vehicles and recovery operations. - Serves as a conduit for information and communication flow for emergencies during and after duty hours.

Two-person Rule. The two person rule is used while performing missions that are determined to need an additional person to promote safety. Risk Management mitigation steps should include assignment of at least two personnel for:

- Wrecker/recovery missions. - Off-base bus and tractor-trailer missions IAW recommended DoD and DoT guidance. - Off-base Hazardous Material and ammunition movement missions.

U-Drive-It Support: U-Drive-It vehicle support should not extend beyond 60 days, as it may be an attempt to avoid Air Force vehicle acquisition and management guidance found in AFI 24-302, Vehicle Management.

Units with extended vehicle requirements are to coordinate short-term lease or rental requests through Vehicle Management or pursue a vehicle authorization IAW AFI 24-302.

Training, Validation, and Operations:

manages installation vehicle training, Operator Records and Licensing, Ground Transportation specific training, Readiness Honed IN Operations (RHINO) and Reporting programs.

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