BA Project Management Chapter 1 - 6

Project initiation involves taking the actions necessary to ensure that activities in the project plan are completed. True False

False

T/F. A project manager's primary role is to provide the funding for a project.

False

T/F. In project schedule management, the next step after sequencing activities is to define these activities.

False

T/F. Opponents of a project do not belong to the category of stakeholders.

False

T/F. The team members of a virtual team are all of the same nationality.

False

_____ involves the processes required to ensure timely completion of a project.

Project schedule management ??

Which project would be compatible with the use of the agile approach? a.Projects that have more flexible scheduling b.Projects with inexperienced and dispersed teams c.Projects that have a fairly rigid completion date d.Projects with clear-up front requirements

Projects that have more flexible scheduling.

Define all the work required to complete a project.

Purpose of WBS

A(n) _____ involves analyzing a company's strengths, weaknesses, opportunities, and threats, and is used to aid in strategic planning.

SWOT analysis

Consists of project scope statement, WBS and WBS dictionary.

Scope Baseline

Includes processes of defining the work that must be done as part of the project and then controlling what work is and what isn't.

Scope Management

_____ is the tendency for project scope to keep getting bigger and bigger.

Scope creep. 5

A(n) _____ is a cross-functional team of five to nine people who organize themselves and the work to produce the desired results for each sprint.

Scrum team

In a(n) _____ relationship, the "from" activity must start before the "to" activity can be finished.

Start to finish

Organizations ... expresses the vision, mission, goals and objectives and strategies of the organization.

Strategic plans

Frame of an organization that relates to the company's culture.

Symbolic Frame

Important tool for project scope management

Work Breakdown Structure

A task at the lowest level of the WBS.

Work package

_____ refer to "conditions or capabilities that must be met by the project or present in the product, service, or result to satisfy an agreement or other formally imposed specification."

requirement

Which output documents how project needs will be analyzed, documented, and managed? a.requirements management plan b.WBS c.requirements traceability matrix d.project scope statement

requirements management plan

A(n) _____ is a table that lists requirements, their various attributes, and the status of the requirements to ensure that all are addressed.

requirements traceability matrix

A risk register is the output of _____.

risk management

The main outputs of _____ include work performance information, schedule forecasts, change requests, project management plan updates, and project documents updates.

scope

_____ the project includes work required to introduce any new hardware, software, and procedures into normal operations.

??

A hierarchy is used to show the levels of _____ in the WBS.

???

Some organizations prescribe the form and content for WBSs for particular projects. These are known as _____.

??? guidelines ???

What is often the most difficult and unappreciated process in project management? a.planning b.monitoring and controlling c.executing d.initiating

B.monitoring and controlling

Which is a similarity between scope control and schedule control? A.Both are initial processes of project time management. B.Both of their primary goals is to define project goals and milestones. C.Both are portions of the integrated change control process under project integration management. D.Both of these processes should occur before estimating activity durations.

C.Both are portions of the integrated change control process under project integration management.

Which term is used for a formal, documented process that describes when and how official project documents may be modified, the people authorized to make modifications, and the paperwork required for these changes? a. WBS b. performance report c. project charter d. change control system

Change control system

Degree in which rules, policies and direct supervision are used to oversee employee behavior.

Control

Which activity is a part of the Scrum planning process? a.Demonstrating the product during a sprint review meeting b.Determining how many sprints will compose each release c.Completing tasks each day during sprints d.Creating sprint backlog

Creating sprint backlog

When does payback occur? a.When the cumulative benefits are double the cumulative costs b.When the net costs are lower than the cumulative benefits c.When the net cumulative benefits minus costs equal one d.When the net cumulative benefits equal the net cumulative costs

D. When the net cumulative benefits equal the net cumulative costs

A(n) _____ refers to a product or service, such as a report, a training session, a piece of hardware, or a segment of software code, produced or provided as part of a project.

Deliverable

Which is an example of a pre-initiation task? a.Drafting the project charter b.Drawing up a work breakdown structure c.Identifying stakeholders d.Developing a business case for a project

Developing a business case for a project.

T/F: Agile methods are used when deliverables have a low degree of change.

False. Hybrid Life Cycle

T/F. Individual projects always address strategic goals whereas portfolio management addresses tactical goals.

False. Individual projects address tactical goals whereas portfolio management address strategic goals.

T/F. A project charter typically does not authorize the project manager to use organizational resources to complete the project.

False. It authorizes.

T/F. In a critical path analysis, the shortest path is what drives the completion date for the project.

False. Longest path

T/F. The organization should complete low-priority projects before high-priority ones, if the low-priority ones take less time.

False. Organizations should always complete high-priority one no matter what.

T/F. The main disadvantage of crashing is that it lengthens the time needed to finish a project.

False. The main advantage of crashing is shortening the time needed to finish a project. The main disadvantage of crashing is that it often increases total project costs

Results in shortening the project schedule

Fast Tracking

Which dependencies do AOA network diagrams use? a.start-to-finish b.start-to-start c.finish-to-finish d.finish-to-start

Finish to start

_____ refers to the degree to which work activities are organized around teams, rather than individuals.

Group emphasis. 2

Enterprise project management software is also known as a _____ tool of project management software. a.baseline b.high-end c.midrange d.low-end

High-End

A major element of good practice concerns _____, which addresses the authority and control for key IT activities in organizations, including IT infrastructure, IT use, and project management.

IT governance

Which process includes defining project scope, benefits, and constraints? a.business area analysis b.resource allocation c.project planning d.information technology strategy planning

Project Planning

Which process uses highly organized and intensive workshops to bring together project stakeholders—the sponsor, users, business analysts, programmers, and so on—to jointly define and design information systems? a.Prototyping b.RAD c.JAD d.Use case modeling

JAD

_____ project work includes collecting, measuring, and disseminating performance information.

Monitoring

The project scope management knowledge area maps to which process group through the activities of scope validation and scope control? a.planning b.executing c.monitoring and controlling d.initiating

Monitoring and Controlling

Skills an IT manager should possess

More than technical skills

Operations are ongoing, whereas projects are temporary and close when objectives have been reached/ completed.

Operations vs Projects

High end tools are licensed on a ... subscription.

Per-user

Which process is undertaken to reduce the probability of negative consequences associated with project risks? a.Corrective actions b.Defect repairs c.Preventive actions d.Performance reports

Preventive actions

Involves working with stakeholders to create the document that formally authorizes a project.

Project Charter

Organization that provides certification as PMP

Project Management Institute

In project schedule management, which is an output of controlling the schedule? a.milestones list b.project management plan update c.activity attribute d.activity duration estimate

Project Management Plan Update

T/F. A SWOT analysis, being a linear process, cannot be performed using the nonlinear mind mapping technique.

True

T/F. A Tracking Gantt chart is based on the percentage of work completed for project tasks or the actual start and finish dates.

True

T/F. A project's stakeholders include its customers, users, and suppliers.

True

T/F. An activity is an element of work that has an expected duration, cost, and resource requirements.

True

T/F. Identifying the project sponsor is a pre-initiation task.

True

T/F. In order to be realistic, a project manager should always set discrete goals instead of a range of objectives.

True

T/F. Initiating processes are not required to end a project.

True

T/F. Monitoring and controlling processes overlap all of the other project management process groups.

True

T/F. Most people believe that the underlying causes of many companies' problems can be traced to its organizational structure.

True

T/F. Project managers must take adequate time to identify, understand, and manage relationships with all project stakeholders.

True

T/F. The critical path on a project can change as the project progresses.

True

T/F. The kick-off meeting is always held before the business case and project charter are completed.

True

T/F. The project management plan, project documents, enterprise environmental factors, and organizational process assets are the primary inputs for creating a WBS.

True

T/F: Many information technology projects also require detailed functional and design specifications for developing software, which also should be referenced in the detailed scope statement.

True

T/F: NPV analysis is a method for making equal comparisons between cash flows for multi-year projects.

True

T/F: The WBS provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance

True

A(n)_____ is a series of actions directed toward a particular result.

process

T/F: Maturity models, statistical methods, and test plans are examples of tools used in quality management.

True.

T/F: Mind mapping allows people to write and even draw pictures of ideas in a nonlinear format.

True. 5

T/F. A unit of work should appear at only one place in the WBS.

True. C5

_____ is a process for identifying and modeling business events, who initiated them, and how the system should respond to them.

Use case modelling

Assumes that requirements will remain stable after they are defined.

Waterfall Cycle

Which term refers to a product or service, such as a technical report, a training session, a piece of hardware, or a segment of software code, produced or provided as part of a project? a.Deliverable b.System c.Resource d.Input

a.Deliverable

Which is true about the agile method? a.It uses several iterations or deliveries of software instead of waiting until the end of the project to provide a product. b.It is used when project teams want to use the predicative approach to a project. c.It is used when a project team wants to provide a potentially shippable product earlier rather than later. d.It is often used when a project team can express the scope early in the product life cycle.

a.It uses several iterations or deliveries of software instead of waiting until the end of the project to provide a product.

What important Scrum artifact is used to graphically display progress on each sprint during the monitoring and controlling process? a.burndown chart b.product backlog c.WBS d.sprint backlog

a.burndown chart

What is the main technique used in creating a WBS, which involves subdividing project deliverables into smaller pieces? a.decomposition b.accumulation c.conglomeration d.catalyzation

a.decomposition

Team building exercises and motivation techniques are tools used in _____ management. a.resource b.procurement c.cost d.scope

a.resource

Which section of the project plan lists the planned dates for completing key deliverables? a.schedule b.closing c.budget d.objective

a.schedule

Which of the following best describes a kill point in the project life cycle? a.The period of time given to managers during the feasibility phases to decide on the cost, quality, and time constraints for the project b.A review of the status of a project at each phase of development to determine if it should be continued, redirected, or terminated c.The final submission of the project deliverables after which the project is terminated d.The point of time in the project lifecycle after which it is impossible to terminate a running project

b.A review of the status of a project at each phase of development to determine if it should be continued, redirected, or terminated

Which action involves defining and documenting the features and functions of the products produced during the project as well as the processes used for creating them? a.Validating scope b.Collecting requirements c.Controlling scope d.Defining scope

b.Collecting requirements

What term is used for benefits minus costs? a.discount factor b.cash flow c.cost of capital d.opportunity cost of capital

b.cash flow

One of the first reality checks on scheduling that a project manager should make is to review the _____.

draft schedule

How does critical chain scheduling protect tasks on the critical chain from being delayed? a.feeding buffers b.dummy activities c.fast tracking d.critical paths

feeding buffers

The _____ is the discount rate that results in an NPV of zero for a project.

internal rate of return

A(n) _____ is a meeting held at the beginning of a project so that stakeholders can meet each other, review the goals of the project, and discuss future plans.

kick-off meeting

Project management _____ describe the key competencies that project managers must develop.

knowledge areas

The ideal outcome of the _____ process group is to complete a project successfully by delivering the agreed-upon project scope within time, cost, and quality constraints.

monitoring and controlling

Ethics is a set of principals that guides decision making based on ____ of what is considered right and wrong.

personal values

Mind mapping can be used for developing WBSs using which approach? a.any approach b.top-down or bottom-up approach c.bottom-up or analogy approach d.analogy approach only

top-down or bottom-up approach

A(n) _____ is a deliverable-oriented grouping of the work involved in a project that defines its total scope.

work breakdown structure

The _____ is a very important tool in project management because it provides the basis for deciding how to do the work.

work breakdown structure