Computer Appli/ Mgrs - Cloud Computing
The commands to create a new folder in Outlook is:
"Folder>New Folder" or right-click on the Inbox and select "New Folder"
What are the two options to determine what other users can see when you are sharing your calendar?
"Free/Busy Time" and "Full Details"
Which of the following would be the best subject line in an internal message to your fellow employees regarding a change in an "All Hands" meeting time?
"Update - All Hands Meeting Changed from 2:00 to 3:00 on Friday June 7"
This command, entered directly in the Search box is the same as selecting "From" on the Refine area of the Search tab of the ribbon and then typing the sender:
"from:[sender]".
The following file types CANNOT be attached to an Outlook email?
.exe
Lynette opens the Microsoft Outlook client on her desktop computer. When she first opens the Microsoft Outlook client, she will see:
A folder pane, message list, reading pane, search box.
The Microsoft Outlook email client has the following features in the user interface:
A folder pane, message list, reading pane, search box.
Once you click on Share with the blue cloud icon, you will see these options:
Allow editing, Set expiration date, Set password.
Sanjay shares his Outlook calendar with a friend by email. What does the email contain?
An iCalendar file that can be opened in Outlook or another email program.
Dina is going to create an email signature in Outlook. What is a signature in Outlook?
An outlook signature can be automatically added to your email messages to provide your contact and company info
Joaquin received an email that he responded to. He wants to move it out of his inbox and into long-term storage so he can find it again later if he needs to. Which option should Joaquin select to move the message from his inbox to long-term storage?
Archive
An email rule can do the following in Outlook:
Automatically route a message to a folder designated by the user.
What does a dark blue color code indicate on an attendee's calendar in the scheduling assistant?
Busy
Martin is taking notes in OneNote during class. How can Martin save his work in OneNote?
Changes are saved automatically by OneNote.
Good email etiquette requires the following:
Changing the subject line when changing the topic in an email reply.
Jennie starts a new job at a company that uses Slack for collaboration. Which of the following is NOT a type of collaboration can Jennie participate in with her colleagues using Slack?
Digital whiteboards
When sharing your calendar in Outlook Calendar, what is the most important thing to consider?
Double click on the OneDrive folder in the File Explorer.
Vincenzo needs to find an email that he received several months ago about his health insurance. The best way for Vincenzo to search for this email is:
Enter a keyword or search into the "search" field
What would be the best communication channel for persuasive or personal messages?
Face-to-face conversation
Email messages in Outlook can be most effectively organized using:
Folders
Which of the following collaboration platforms does NOT support video conferencing?
Google Chat
Eric is charged with selecting a collaboration platform for his start-up. The company is small and already uses Gmail. Which Google product could the company use for video calls with screen sharing?
Google Meet
Before Peter sends an email to his colleagues on his team about a project they are working on together, he should double check all of the following EXCEPT:
He has copied all of the company executives.
To share a file or folder in OneDrive, do the following:
In File Explorer, right click and select Share from the drop-down menu.
In Outlook, this is where your new signature is created.
In the Edit Signature box
Ahmad would like to share his calendar with a consultant who works at another organization with whom he meets regularly. A user can choose to share their calendar with someone at another organization by the following process:
In the managed calendar or share group, select "Share Calendar"
What are some of the default folders that come with Outlook?
Inbox, sent items, Deleted Items, Archive
Use this command from the OneNote ribbon to add elements to your page:
Insert
What would be the best communication channel for a message that required quick response?
Instant messaging
What step must Joanna complete prior to using the scheduling assistant?
Invitees must be entered into the invitation.
How can Microsoft Outlook be used to send and receive emails?
It can be used via web browser or installed on local pc
How does room finder guide the user to the best day/time for a location for their meeting?
It will display on a small calendar which days are good/fair/poor for your meeting.
How can Shawna see the subfolders she has created in her OneDrive folder?
Left click on the carat (>) next to the OneDrive folder in the left pane of File Explorer.
Amalia is an IT professional charged with selecting a collaboration platform for her large corporation. Some of the requirements are: instant messaging, video conferencing, file sharing, integration with Outlook and OneDrive. She should choose:
Microsoft Teams.
What is the best defense against malware?
Not opening email, especially attachments, from a suspicious source.
What are the three organization levels in OneNote?
Notebooks, sections, pages.
What is Microsoft OneDrive?
OneDrive is a cloud storage application
The following is an example of good email etiquette:
Only use "Reply All" when necessary.
Maria needs to send an email to her manager to let her know the project status. To do this she must:
Open Outlook and select "New Email".
In Outlook Calendar, attendees can be classified as which two options?
Required or Optional
Frederick receives a daily newsletter email from a professional organization he belongs to. He wants future newsletters to go directly to a folder he's created called "Newsletters" so he can just check it periodically. How should Frederick set up a rule to do this?
Right-click on one of the newsletter emails he's previously received and select Rules>Create Rules.
Troy wants to attach a spreadsheet to an email to his colleagues. How can Troy attach a file to an email in Outlook?
Select "Attach File", select "include:, or drag and drop a file into the body of the message
Jesse would like to set up a weekly meeting to discuss his team's project status. How can Jesse schedule a meeting to occur at the same time every Monday morning for 12 weeks in Outlook Calendar?
Select "Recurrence* in the New Meeting window.
Genna wants to create a new signature in Outlook. What steps does she need to take to create it?
Select New Email, then select Include>Signature>Signatures.
Typing "from:[sender]" directly in the Search box is the same as:
Selecting "From" on the Refine area of the Search tab of the ribbon and then typing the sender.
What web locations can be searched when you select "Browse Web Locations"?
SharePoint or OneDrive if linked to your email account.
Which of the collaboration platforms have the capability to: send direct messages, create public and private channels to group various forms of communication, share files, and host video calls.
Slack
The following collaboration platforms have instant messaging capability for both direct and group messaging:
Slack, Google Chat, Microsoft Teams, Facebook Messenger.
What is the advantage of creating folders in OneDrive?
So files can be organized as if they were on your local device.
Why is it important to have a good subject line in your professional email?
So the recipient will want to open the messages.
Deepika's organization automatically shares calendars with everyone in the organization. What is the most important factor Deepika should consider when looking at the settings for sharing her calendar in Outlook Calendar?
The level of detail that others can view
This type of malware is hidden in another program or application and launches a virus that infects the recipient's computer:
Trojan horse
Marlon would like to create email rules to send all emails from his English professor to a dedicated folder for that class. How many methods are there for Marlon to set up a rule?
Two
Instant messaging is considered less formal than email. When Sandy sends an instant message to a colleague, what is one thing in common with email that she should pay attention to?
Using good grammar, spelling, and punctuation.
The following are examples of security threats or malware that can be transmitted through email messages:
Viruses, worms, trojan horses
When would be the most likely time to move an email message from the Inbox to another folder?
When you have already answered or otherwise processed the message.
How is a video conference different from a webcast?
a video conference is two-way communication instead of one-way like a webcast
What is the difference between creating an appointment and a meeting in Outlook Calendar?
creating a meeting allows you to invite participants
If you needed a permanent record of a communication, which would be the best channel to choose?
In business communication, which of the following methods is the most expedient way to get in touch with teammates?
insta messaging
The following is the best description of the features of the scheduling assistant.
scheduling assist helps you find a time when all of the invitees are available for a meeting
How do you upload and store a file in OneDrive?
select file>save as, then select the OneDrive folder in which you wish to store the file
Which of the following options is the best use case for the OneNote application?
taking and organizing classroom or meetings notes
Fumiko is new to an organization that uses Outlook, Slack, and Zoom to communicate. What should Fumiko consider when selecting the best communication channel for interacting with her colleagues?
the importance of the messages, the amount and speed of the feedback the preference of the audience
