Ex. #21: Looking at Calendars in Different Ways OL 03

What is the purpose of the "Calendar" feature in Outlook?

"Calendar" in Outlook is designed to enable you to handle your schedule as easily as possible, especially in today's high-pressure environment.

What is the "Week View" in Calendar in OL '03?

"Week View" in OL Calendar displays one CALENDAR week at a time.

In addition to the particular date, what different VIEWS can you select in the "Date Navigatgor"?

In the "Date Navigator", you can change the Calendar view to display: The DAY (by clicking directy on the date in the Date Navigator); 2. The WEEK (the 7-day version) (by clicking to the LEFT of a particular week in the Date Navigator); OR: 3. The MONTH (by clicking on the row of letters indicating the days of the week (S M T W T F S) at the top of the Date Navigator.

What is "DAY VIEW" in Calendar in Outlook?

In the "Day View" in Calendar in Outlook, a single day is displayed in a vertical column, by half-hour increments.

What two items is Calendar especially designed to handle?

Calendar is designed to be especially good at helping you handle appointments and events.

What is "Month View" in Calendar OL '03?

In "Month View" in Calendar OL '03, five weeks are displayed at a time, covering a particular month.

How do you display a lst of calendar items by CATEGORY?

To display a list of calendar items by category: On the Outlook menu bar: "View"-->"Arrange By"-->"Current View"-->"By Category". Calendar items are displayed in a columnar list, grouped by category. NOTE: "Category" in Calendar can include "Finance", "Personnell", "Practice files." Items with no category assigned are displayed in a group at the top of the list.

How do you display a list of your ACTIVE APPOINTMENTS in the Calendar View?

To display a list of your active appointments in Calendar View: On the Outlook menu bar: "View"-->"Arrange By"-->"Current View"-->"Active Appointments". The RECURRING and NON-RECURRING appointments in the calender are displayed.

How do you display a particular calendar in the Information Viewer using the Folder List?

To display a particular calendar in the Information Viewer using the Folder List: 1. Display the Folder List: In the Navigation Pane, click the "Folder List" icon. The "All Folders" pane opens on the Navigation Pane. 2. Find the set of folders where the calendar you wish to open is located. If necessary, expand the particular set of folders. 3. Click the "Calender" you wish to display. The Calendar is displayed in the Information Viewer.

When is NO date or dates shaded in the Date Navigator?

When you have moved the date navigator to a month not displayed in the current view, no shading appears since only the currently displayed date or dates are shaded.

What is the "Date Navigator"?

The "Date Navigator" is a feature, new in Outlook 2003, which enables you to quickly change the date and date view displayed in the Information Viewer in Calendar view, simply by clicking on days, weeks or months; and using arrows to move back and forth through months.

What is the default time period view displayed in Calendar in Outlook 2003?

The "Month view" is the default view in Calendar in Outlook 2003.

What is the "Work Week View" in Calendar in OL 03?

The "Work Week View" in Calendar in OL 03 displays your work week columns of days. By default, the work week is defined as 8:00 a.m. to 5:00 p.m., Monday through Friday.

How is the CURRENT DATE indicated on the "Date Navigator"?

The current date is indicated by an outline around the date. (Red appears to be the default color for this outline.) The current date is not shaded unless it is also the date displayed in the Viewing Pane.

Where is the "Date Navigator" displayed?

The default location of the Date Navigator is at the top of the Navigation Bar in Calendar View. It can also be displayed in the right portion of the information viewer by selecting "Taskpad View". This also shows an abbreviated list of your scheduled tasks.

How is the Calendar information displayed on the VIEWING PANE indicated on the DATE NAVIGATOR?

The particular information displayed in the viewing pane in Calendar view is indicated on the Date Navigator by shading. If one day is displayed, that single day is shaded. If one week is displayed, that one week is shaded. If an entire month is displayed, that entire month is shaded on the Date Navigator.

What are the three may time periods by which Outlook enables you to view your schedule--and print it if you wish?

The three main time periods by which Outlook enables to handle your schedule--view it or print it--are: 1. Daily 2. Weekly 3. Monthly.

When are the time period command buttons for Calendar NOT available on the Outlook Standard toolbar?

The time period command buttons for calendar are not available on the Outlook Standard toolbar when some other view besides the "Calendar" view is selected.

If the Calendar view is selected but the time period command buttons for Calendar are still not displayed on the Outlook tandard toolbar, how do you display them?

To display the time period command buttons on the Outlook Standard toolbar in Calendar view: 1. Click the "Toolbar Options" at the far right end of the Outlook Standard Toolbar. 2. Select "Add or Remove Buttons" from the "Toolbar Options" drop-down list. 3. Select the "Standard" option. The list of available buttons appears. 4. Select the different time period view buttons you wish to have available on the Outlook Standard Toolbar. 5. Click the "Reset Toolbar" button at the bottom of the list of available buttons.

How do you change the VIEW SETTING [re time period] in Calendar in OL '03?

You can change the view setting in Calendar in OL '03 by selecting the different time period views on the Outlook Standard Toolbar--there are "Day", "Work Week", "Week", and Month" command buttons on the Outlook Standard Toolbar.

Which week is NOT available to be selected on the Date Navigator?

You cannot select "Work Week" [apparently] in the Date Navigator.