Exam review

Colunms

A column is a vertical division of the text on a page. Newspapers and textbooks are often formatted with multiple columns per page. You can format an entire document to have multiple columns, or you can create section breaks so only certain sections have columns.

Dot Leaders

A dot leader is a horizontal line of dots leading from text on the left side of the page to text on the right side of the page. To display a dot leader between tab stops, open the Tabs dialog box, then choose a leader style under Leader.

Cut

A selection of text can be cut, saved to the Clipboard, and then pasted elsewhere. When text is cut, it is removed from its original place in the document. You can cut by using the Cut button in the Home tab on the ribbon, by right-clicking the insertion point and using the Cut button in the shortcut menu, or by using the keyboard shortcut Ctrl + X.

Watermark

A watermark is a lightly colored background image that appears in the background of a document. It can indicate the document's status, such as "Draft" or "Confidential." A watermark can also be decorative, with a company logo or other design.

Font

Also called typeface or font family, font refers to a character set that is designed with a particular appearance. Examples include: Times New Roman, Arial, Courier New, and Palatino Linotype.

AutoCorrect Spelling and Grammar

AutoCorrect changes text automatically, while the spelling and grammar check marks possible errors for you to examine and correct. Running the spelling and grammar check from the ribbon for your entire document is the most efficient way to correct errors. However, you can also correct errors as you type by right-clicking words or phrases that have been underlined in red or blue. Never accept spelling or grammar check suggestions without verifying that the changes are appropriate within the context. Add AutoCorrect entries for words that you frequently mistype but are not included as default entries.

Font Effects

In addition to font styles, other effects can be applied to fonts, including underlining, double-underlining, strikethrough, subscript (X0), and superscript (X2).

Thesaurus

In addition to helping you replace a word with a more fitting synonym, Word's Thesaurus tool provides dictionary definitions and audio pronunciations. When you select a word or phrase in the document and then open the Thesaurus, you can replace the current selection with a synonym. The thesaurus can be accessed through either the ribbon or the right-click shortcut menu.

Layout Dialog Box

In addition to moving images and illustrations with the mouse, you can use the Layout dialog box to move an image to a precise location on the page. This dialog box can also be used to customize an object's size and text wrapping settings. In addition to the way shown above in Image 4, it can also be reached by right-clicking a picture and selecting Size and Position.

Font Case

Case is the typographical term that distinguishes lowercase letters from UPPERCASE letters. Word provides other standard capitalization schemes: Sentence case capitalizes only the first word of a sentence; Title Case capitalizes the principal words in names or titles.

Cell Alignment

Cell contents can be aligned in nine different ways, ranging from Align Top Left to Align Bottom Right. The top and bottom alignment options will be identical to the center alignment options unless row heights are expanded beyond the default settings.

Shading

Choosing a color option under Shading applies a background color to an entire paragraph. This option is often used to set notes apart from the rest of the document.

Online Pictures

Clicking Online Pictures opens a dialog with both Microsoft and Bing search boxes. Search the Internet or Microsoft's online library of ClipArt with a keyword. Browse the image options, select one, and click Insert.

Pictures (From File)

Clicking Pictures opens a file explorer dialog so you can select an image to insert into your document. Word supports most common file formats for images, including JPG, PNG, and GIF.

Shapes

Clicking Shapes displays the Shapes drop down with over 100 shapes you can insert into your document—lines, rectangles, arrows, callouts, hearts, and many more. After inserting a shape, you can modify its size and proportions by clicking and dragging its edges.

Font Size

Fonts can be set to a particular size through the font size drop-down list. They can also be increased or decreased incrementally using the buttons to the right of the drop-down list. The unit of measurement used for font sizes is the point.

Resize

Precise resizing of pictures and other objects should be done using the ribbon. The mouse can be used to make more general resizing adjustments. You can resize an object by hovering over one of the small white squares on the corners or sides of the object until the cursor becomes a double-pointed arrow. When the arrow appears, click and drag to make the object smaller or larger. Objects will maintain their proportions if you click and drag from the corners.

Font Style

Style usually refers to formatting, such as italic, bold, and bold italic. Regular font styles do not include additional formatting. To apply or remove a font style, simply select the text you wish to change and then click either the bold or italic button.

Merge/Split Cells

Table cells can be merged together or split into two or more cells. One of the most common reasons for merging cells is to combine cells in the top row to create a table heading. If you need an additional column in a table, you can either split the cells in an existing column or insert a new column.

Table Styles

Tables are formatted plainly by default, but many different table styles are available on the Tables Tools Design tab. To preview how a style will change the appearance of your table, hover the cursor over the style.

Table

Tables are used to organize data into a more readable and easier to comprehend format. If you don't know exactly what the dimensions of your table need to be, you can always insert additional rows and columns later. The Add a Table tool on the Insert tab provides an easy-to-use grid to define the initial table dimensions.

Text Effects

Text Effects are special visual effects that can be applied to text, such as a shadow, outline, reflection, or glow.

Comments

The Comments feature allows multiple people to review the content of a presentation and give feedback through comments. Reviewers can reply to comments to create an ongoing conversation about the presentation.

Date and Time

The Date and Time dialog box provides a convenient way to insert the current date and time. You can set the date to update automatically each time the document is opened by selecting the Update Automatically check box. Word provides a number of date and time formats to match your personal preference.

FInd

The Find button (or the keyboard shortcut, Ctrl + F) opens the Navigation Pane on the left side of the screen. You can use the options in this pane to search your documents for words, phrases, particular graphics, tables, comments, and other elements. Once you enter the word you're looking for, every instance of the word will be highlighted in yellow in the document. You can move up and down through these instances using the arrow buttons.

New

The New tab in the Backstage View allows you either to create a new blank document or to create a document based on a pre-designed template.

Replace

The Replace button (or the keyboard shortcut, Ctrl + H) launches the Find and Replace dialog box. You can use the options in this dialog to replace one or more instances of a word or phrase with different text. In addition, this dialog box provides advanced search options, such as using wildcards and finding similar words.

Slide Pane

The Slide Pane displays the currently selected slide and allows you to edit text and other slide elements.

Slides Tab

The Slides tab displays a thumbnail of each slide in your presentation. This tab makes it easy to scroll quickly through your presentation and edit a particular slide.

Boarder Styles

The default border style of a table is a single black line, but a border's color, thickness, and line style can all be changed. Table styles usually apply their own border styles, but you can further customize them with the Border Styles tool.

Word Count

The total number of words in your document is displayed on the status bar in the lower left-hand corner. You can view both the word count and additional document statistics by using the Word Count button on the Review tab. Document statistics include the total number of pages, characters with and without spaces, paragraphs, and lines.

Page Orientation

There are two types of orientation for displaying and printing pages: Portrait: The long edge of the paper runs from top to bottom. Landscape: The shorter edge of the paper runs from top to bottom. Word's default page orientation setting is portrait.

Clear All Formatting

This feature clears the formatting within the selected text, such as paragraph spacing, font color, underlining, bold, italics, and superscript. The text selection is changed to the default Word formatting.

Table Data Entry

To enter data into a cell by clicking inside the cell and typing. The Tab key moves the cursor from one cell to the next. When multiple table cells are selected, the Delete key deletes the text within each cell without deleting the actual table cells. Using the Backspace key in this same context brings up the Delete Cells dialog box, which allows you to delete table cells, rows, or columns.

Paste Options

To place copied or cut selections of text, you can use the Paste option on the Ribbon or the keyboard shortcut, Ctrl + V. By default, pasted text will retain its original formatting (i.e., font, font size, and links). To insert a text selection into a document without its previous formatting, use the Keep Text Only paste option.

Additional Editing Tips

Other editing features include find and replace tools, the thesaurus, and document statistics. You can use advanced search options, such as wildcards and finding similar words, by clicking the Replace button on the Home ribbon. Before using the Replace All button in the Find and Replace dialog box, be aware that the change you're making may not be appropriate in every context. If you want to edit two or more separate selections of text at the same time, hold Ctrl as you highlight each area.

Alignment

Paragraph alignment dictates how the body of the paragraph appears in relation to the left and right margins of the page. The default setting, Align Left, aligns content with the left margin. Center aligns text with the page's center. Align Right aligns text with the right margin. Justify aligns text with both the left and right margins.

New Documents

When creating a new document: Use a template that most closely matches the document you want to create. If no such template exists, either edit an existing template or start with a blank document. Add commands you commonly use to the Quick Access Toolbar, such as the New document command.

Formatting Cell Data

When formatting data within cells, consider the following: Use inside borders to separate the cells of a table if you are not using banded rows or columns. Use outside borders to clearly distinguish the contents of the table from the rest of the document. If your data contains decimal points, use a decimal tab stop to better align your data.

Formatting Images

When inserting and formatting images, consider the following: Choose the file format with the smallest file size that also provides the quality you need. If you need part of an illustration to be transparent, use a format that supports transparency, such as GIF, PNG, or WMF. Add arrows, callouts, or other shapes to draw attention to areas or to clarify images. For high-quality printing, use images that are saved at a high resolution.

Margins

When setting the page margins, consider the following: While academic papers will generally specify one-inch margins, business reports and memos can be adjusted to enhance their appearance and readability. Less text will look better with wider margins (generally between 1.25" and 1.75").Use mirrored margins only for documents that will be bound or put into a binder.

Copy

When text is copied to the Clipboard, the original version of the text remains at the location from which it was copied. You can copy by using the Copy button in the Home tab on the ribbon, by right-clicking the insertion point and using the Copy button in the shortcut menu, or by using the keyboard shortcut Ctrl + C.

WordArt, SmartArt, and other illistrations

When using WordArt, SmartArt, and other types of illustrations, consider the following: Use WordArt to enhance the text in creative documents. Use SmartArt to create flow charts, organizational charts, schematics, and other graphics that show relationships between concepts. Use charts to clearly communicate the meaning of data in reports and business documents.

Page Break

Word automatically inserts a page break when the text reaches the end of a page. To break up the text before it reaches the end of the page, you can manually insert a page break by placing your cursor at the desired location and clicking Breaks > Page. With a manual page break between two pages, you can go back and add lines to the first page without moving the lines down on the second page.

Open

Word documents can be saved for future access. Open displays a list of recently opened documents to choose from. You can also click Browse to find a document that has not been recently opened.

Page Boarders

You may want to personalize your document by including a border around the edge of the page. Word offers many different border styles. Page borders are typically applied to creative documents, such as flyers and newsletters.

Margins

A margin is the amount of space between the edge of a document and the text. Word's default margin style is Normal, which leaves a one-inch space between the text and each edge of the page. You can change the margin style from the ribbon at Layout > Page Setup > Margins. There is an option at the bottom of the drop-down menu to create custom margins.

Font Style

Add specific styles to text for emphasis or to make text stand out. Use italics for the names of books, magazines, plays, and articles in your document. Italicize foreign words. Italics can also add emphasis to words, but should be used sparingly. Use bold for headings. In software documentation, bold text is used to identify keyboard keys or on-screen elements to be clicked (e.g., "click the Print button"). In online text, such as a blog, you can bold the first sentence of a paragraph for emphasis. Underlined text (usually blue) on-screen indicates a hyperlink to a website. For most on-screen applications, avoid using an underline for any other purpose. Black is suitable for most formal communications; blue is typically used for hyperlinks. For the best readability on screen, select font colors that contrast sharply with background colors. For flyers or marketing documents, use color to draw attention, to coordinate the document stylistically, or to match the message of the text (such as using red for things you should not do).

Styles

Applying styles is one of the best ways to make your editing more efficient. You can easily change all the headings and titles in your document at once, which is especially useful in large documents. To change the font size, or paragraph formatting for a style, make the changes to a selection of text and then use the Update Style to Match Selection option from the Styles gallery.

Indentation

Become familiar with the indentation settings that are appropriate for different contexts. For formal academic papers that are double-spaced, indent the first line of each paragraph by one half inch. Single-spaced papers with extra space between paragraphs do not require first line indents. By default, bullets and numbers are indented one quarter inch from the left margin, and the text for each list item is indented one half inch from the margin. In most cases, these settings are ideal, but the indents can be increased or decreased as desired. Academic paper quotations that exceed four lines of text should generally be made into block quotations. Block quotations are separate paragraphs that are indented from the left margin more than regular paragraphs. Each line is equally indented from the left margin; there is no first line indent. (Rather than basing the rule on line count, APA style requires block quotations when 40 or more words are being quoted.)

Boarders

Borders can be applied to or removed from surrounding paragraphs, tables, pages, and other text selections. You can add a border to a paragraph by placing the cursor within the paragraph text and clicking the Borders button in the Paragraph group. Border lines can be added to the bottom, top, left, or right of the paragraph. To set a particular paragraph apart from the rest of the document, you can apply the Outside Borders option.

Bullets

Bullet points draw attention to important information summarized as key points within a document. Use the Bullets button to start a bulleted list. The default bullet style is a solid black circle. The Bullets drop-down gallery offers more bullet style options. If you want to use a bullet that is not listed in the Bullet gallery, click Define New Bullet to create custom bullets. You can reformat existing paragraphs into a bulleted list by selecting the desired paragraphs and clicking the Bullets button.

Resize Columns

By default, all table columns are created with the same width. When the text of a cell reaches the edge of a column, the text wraps to a new line, automatically expanding the height of the row to accommodate the additional line. The cell width remains fixed unless you apply an AutoFit setting or manually change the width using the mouse or the ribbon. AutoFit Contents allows you to expand or contract columns to fit their contents without text wrapping; AutoFit Window allows columns to expand out to the margins of the page.

Decrease/Increase Indent

By default, lists are indented one quarter inch from the left margin. You can change the indent of a paragraph or list by using the Decrease Indent and Increase Indent buttons. Below are the four types of indents that can be used: Left: The entire paragraph is indented a specified distance from the left of the page. Right: The entire paragraph is indented a specified distance from the right of the page. First Line: Only the first line of the paragraph is indented. Hanging: All but the first line of the paragraph is indented a specified distance from the left of the page. Only left indents can be applied when using the Decrease Indent and Increase Indent buttons. Other indents are applied from the Paragraph Settings dialog box.

Show/Hide

By default, lists are indented one quarter inch from the left margin. You can change the indent of a paragraph or list by using the Decrease Indent and Increase Indent buttons. Below are the four types of indents that can be used: Left: The entire paragraph is indented a specified distance from the left of the page. Right: The entire paragraph is indented a specified distance from the right of the page. First Line: Only the first line of the paragraph is indented. Hanging: All but the first line of the paragraph is indented a specified distance from the left of the page. Only left indents can be applied when using the Decrease Indent and Increase Indent buttons. Other indents are applied from the Paragraph Settings dialog box.

Wrap Text

By default, objects inserted into Word documents flow within a line of text. This default setting is referred to as In Line With Text. This setting does not allow text to wrap around the object. You can configure how text interacts with an object by applying one of the following text wrap settings: In Line With Text: treats the image like a character within the current line of text; it does not allow for text wrapping Square: wraps text tightly around the border of the object in a square or rectangle Tight: wraps text tightly around the outline of an irregularly-shaped object Through: wraps text around the edge of the object as it would with Square or Tight, but also allows text to wrap inside any transparent portions of the object Top and Bottom: places the image on its own line, with no text wrapping on its left or right side Behind Text: inserts the object behind the text In Front of Text: inserts the object on top of the text

Tab Stops and Columns

By default, tabs are set up for every half inch. Custom tab stops can be added for more precise alignment of text. If you are preparing a program with a list of names or performance titles on the right side of the page, insert a right tab stop. To help readers clearly see the connection between line items, such as names and musical numbers, include a dot leader with your custom tab stop. Insert a decimal tab stop to align numbers at the decimal point. Use multiple columns for documents, such as newsletters, that are designed for maximum readability.

Lists

For bulleted or numbered lists, consider the following recommendations: Use bullets to increase readability when the number of list items exceeds two. Use numbers for steps and items that make the most sense when listed sequentially. When list items can be broken down into subitems, consider using multilevel bullets or embedding a bulleted list within a numbered list. By default, bullets and numbers are indented one quarter inch from the left margin, with the text for each list item indented one half inch from the margin. However, indents can be increased or decreased as desired.

Text Highlighter Color

Highlighting can be useful in marking up notes or drawing the reader's attention to certain passages within a paper draft. To remove highlights from text, select the text and then choose No Color from the drop-down gallery.

Delete SLide

If you are certain that you do not need the content of a slide, right-click the slide and click Delete Slide. If there is a possibility that you may need the content later, consider hiding the slide instead.

Document Reorganization

In some cases, you can simply select and then drag text to another place in the document. However, using the Clipboard is typically the best way to reorganize content. Use the Cut command to remove text from the document and place it in the Clipboard. The text can then be pasted elsewhere. To keep paragraph formatting intact, use the Show/Hide ¶ button to include the paragraph mark when selecting the text. Selecting the paragraph mark when you use the Copy or Cut commands is especially important if you want to copy number and bullet formatting for lists. When pasting text, determine if you want to retain the source formatting, and then select the appropriate paste option.

Tab Stops

Inserting a tab stop causes text to automatically align at or around the tab stop. The following are the five alignment types for tab stops: Left: The text starts at the tab and runs to the right. Center: The center of the text is aligned at the tab stop. Right: The text starts at the tab and runs to the left until it runs out of space, then begins to run to the right. Decimal: The text is aligned at a decimal point; text to the left of the point runs to the left while text to the right of the point runs to the right. Bar: A vertical line displays on the page that can help with aligning text. Tab stops are inserted using the ruler, which you can turn on in the View tab by selecting the Ruler check box.

Line and Paragraph Spacing

Line spacing is the vertical distance between lines of text in a paragraph. Single- and double-spacing are the most common settings. However, there are other standard line spacing options, such as 1.25, and custom line spacing options, such as 1.80. Paragraph spacing is additional spacing before or after a paragraph.

Hyphenation

Many books and magazines hyphenate long words at the end of a line of text. To have Word automatically hyphenate your text, open this menu and select Automatic. You can also choose Hyphenation Options to customize how your document is hyphenated.

Font Dialog Box

Most font changes can be made directly from the ribbon. More options are available from the Font dialog box. These include additional underlining options, double strikethrough, and Small Caps, which replaces all of the lowercase letters in a title with capital letters that are a smaller font size.

Page Setup Dialog Box

Most page formatting tasks can be performed from the ribbon as well as from the Page Setup dialog box. You can perform some tasks only from the Page Setup dialog box, including: Vertical page alignment: Text is aligned vertically to be equally spaced between the bottom and top edges of the page. Apply to: Text formatting is applied from a certain point in the document forward, rather than to the entire document.

Paragraph Settings

Most paragraph changes can be made directly from the ribbon. Additional indent, spacing, line, and page break options are available in the Paragraph Settings dialog box. One important setting only available from this dialog box is Widow/Orphan control, located on the Line and Page Breaks tab. Widows and orphans occur when only one line of a paragraph appears at either the top or the bottom of a page or column. Generally, a document should contain neither widows nor orphans. Widow/Orphan control is selected by default and prevents a document from displaying widows and orphans.

Other Page Formatting

Other page formatting options include page and column breaks, watermarks, borders, orientation, and vertical alignment. Page and column breaks can be inserted to move content to the top of the next page or column. If you need to modify the page format (e.g., orientation, columns) at a certain point in your document, a Next Page section break may be a better choice than a page break. Reserve page borders and vertical alignment for flyers and other creative documents. Apply watermarks to confidential documents and to document drafts that you are distributing to others. Use landscape orientation for tables and other forms of data presentation that are too wide for a portrait page.

Picture Effects

Picture Effects provide visual formatting options that go beyond the few picture styles. They give greater control over borders, shadows, reflections, and glows. If you have already applied a picture style, you can refine the look of your image with picture effects.

Picture Styles

Picture Styles provide extensive visual formatting options that you can add to an image, including borders, shadows, and reflections. Some of these styles require additional space within the document. You can preview a style by hovering over it.

Save/Save As

PowerPoint presentations can be saved as a number of different file types. Most of the time you will save a presentation as the default .pptx file. However, sometimes you might need to save your presentation in a different format. The Save As tab allows you to select a file type to save as from the Save as Type drop down. You can save your presentation as a PDF; an image, such as a JPG or PNG; and even a video. You can either save your files on your local machine, or if you have a OneDrive account you can save your flies to Microsoft's cloud storage service.

AutoCorrect Options

The AutoCorrect Options dialog box allows you to modify what Word automatically corrects as you type. To access AutoCorrect Options, go to the Backstage view and click Options > Proofing > AutoCorrect Options. You can also bring up the dialog box by clicking on the little blue rectangle that appears below a word that has just been autocorrected.

AutoCorrect

The AutoCorrect feature automatically corrects common typos and misspelled words as you type. AutoCorrect also automatically inserts symbols, capitalizes the first letter of sentences, and corrects any accidental use of the Caps Lock key. You can use the AutoCorrect Options dialog to modify the default replacement rules and enter exceptions. AutoCorrect is turned on by default, but it can be turned off by clearing the Replace text as you type check box in the AutoCorrect Options dialog box.

Clipboard Pane

The Clipboard can hold up to 24 items at a time. Clipboard items are pieces of text or other elements of a document that you have copied or cut. The Clipboard Pane lets you paste copied items to a document, clear particular items from the Clipboard, or clear the entire Clipboard at once.

Delete Rows/Columns

The Delete button on the Table Tools Layout tab lets you delete individual cells, rows, columns, or the entire table. With multiple cells selected, the Backspace key on the keyboard will either delete the selected cells or bring up the Delete Cells dialog box. The Delete key will not delete table cells; it solely removes textual content from the cells.

Page Color

The Page Color feature changes the color of every page in the document. It cannot be applied to only certain pages. If you decide to use this feature, make sure the text on the page will be readable on top of a colored background. If you plan to print a document with colored pages, be aware that you will be using a significant amount of color ink. A more practical use of the Page Color feature is to temporarily display what a document would look like if you printed it on a particular color of paper.

Table Style Options

The check boxes in the Table Style Options group can be used to modify the appearance of tables. For example, the Banded Rows check box allows you to have rows that alternate colors, which can increase the table's readability. However, this option, and many other style options, are not supported by every table style.

Font Color

The default font color for documents is black. To apply a different color, select one from the drop-down color gallery.

Caplization

The following are some tips for capitalization: Capitalize the first letter of the first word in each sentence. Capitalize the first letter in each significant word of a title or proper name. For flyers, you might want to use all capital letters for headlines. For online communications, using all capital letters is considered to be yelling and is unprofessional.

Font Size

The font size controls how big the text appears on screen and on the printed page. In most cases, the body text should have a font size of 10 or 12 points. Sometimes using larger font sizes may be necessary to increase readability .Headings typically should be larger than the body text. Main- or top-level headings typically use the largest font size in the document, with smaller font sizes used for subheadings. Be consistent in your use of font size for headings of the same type within your document. Notes (footnotes, endnotes, etc.) often use a smaller font than the body text.

Properties

The properties of a presentation provide metadata—information that describes the document. This information includes the presentation title, author name, tags, categories, and slide numbers, all of which identify the contents of the file. To modify a document's properties, go to the Info tab of the Backstage view and click on the property you want to edit.

Spelling and Grammar

The spelling and grammar checker flags words and phrases that may need to be corrected. When you click the Spelling & Grammar button on the ribbon, Word scans the entire document for possible errors. You can then check each item, one at a time, and decide whether to ignore it or make the suggested change. If you consistently use a word correctly that is not found in Word's dictionary, you can add that word to the dictionary.

Check Spelling as you type

The spelling and grammar checker is turned on by default. When a potentially misspelled word is detected, it is underlined in red. You can then right-click to view spelling suggestions and correct the spelling. Automatic spell checking can be turned off by going to the Backstage view and clicking Options > Word Options > Proofing and clearing Check spelling as you type check box.

Speaker Notes

This button opens a small area below each slide where you can enter notes that will not be seen by your audience. You can either print these notes next to each slide or you can refer to them in Presenter View.

Cover Page

This video shows how to insert one of Word's prebuilt cover pages at the beginning of your document.

Remove Picture Background

This video shows how to remove the background from an image. This feature is most effective when the background and foreground are clearly distinct, and when the background is a solid color.

Text Selction

To delete, cut, copy, paste, or format text, the text must first be selected. Click and drag within the document to highlight and select a portion of text. You can also use the keyboard to select text by placing your cursor at the beginning of the selection, pressing Shift or Ctrl + Shift on the keyboard, and using the arrow keys to select text.

Duplicate Slide

To duplicate a slide, right-click the slide and click Duplicate Slide. The duplicate slide will be inserted below the original slide.

Integrating Images into a Document

Use images that positively contribute to the message you are attempting to convey to your audience: Introduce tables, charts, and other images before they appear in the text. Label and number images when your document includes several images, so you can refer to the specific images from within the text. For online documents, use hyperlinks and pop-up windows when referring to an image that is not immediately adjacent to the text. Choose the most logical type of text wrapping, size, and placement for the images in your document. Don't overuse images in your document; too many images can make your document cluttered and hard to read. For creative documents, use one picture as the main focus. Use other, smaller images to support the main focus or to highlight details.

Line Numbers

Using this menu, you can add a number to each line of your document. You can choose to number the whole document continuously, or restart numbering at each page or section. One common use for line numbering is when many people need to collaborate using hard copies of the same document, such as a script for a play. By using line numbers, everyone can easily navigate to the exact same line in their own copy of the document.

Font

When choosing the font: As a general rule, use a serif font (such as Times New Roman) for printed text and use a sans serif font (such as Arial) for on-screen text. Limit the number of different fonts you use in your document. It is common to use a single font for the entire document; many Word styles use one font for the document body text, with a different font for headings. The main purpose of an event flyer is to capture people's attention so they will read the details of the event. Attention-grabbing headings should be both decorative and readable. Mixing fonts is more acceptable but should still be done sparingly. Avoid using unreadable fonts or too many effects that make the flyer cluttered or difficult to read.

Website Content

When copying content from another source, such as a website or PDF file, consider the following: Use the Copy command (or Ctrl + C) to copy the content to the Clipboard. The Clipboard Pane displays all content that has been copied or moved to the Clipboard. When copying and pasting text from another source, it's best to use the Keep Text Only paste option. If you are pasting both text and images from an outside source, use the default paste option and reformat the pasted text to match your document.

Presenter View

With the Presenter View option selected, your audience will see a full screen display of each slide in the presentation. While the audience views the full screen slides from a projector or on a monitor, PowerPoint will display a number of presenter tools that only you can see on your computer monitor. This personal view displays your notes for each slide, the timer, a laser pointer tool, a preview of the upcoming slide, a slide zoom option, and a blackout option. If you are running a slide show at your computer and have only one monitor, you will need to right-click the slide and select Show Presenter View to experiment with this view.

Numbering

Word automatically begins a numbered list when you type 1 followed by a period or a close parenthesis, for example, 1. or 1), and then a space. You can also use the Numbering button and its drop-down gallery to manually create and format a numbered list. The Numbering drop-down gallery offers a variety of number formatting options. If the number format you need is not listed, click Define New Number Format to find more options. You can reformat existing paragraphs into a numbered list by selecting the desired paragraphs and clicking the Numbering button.

Column Break

Word automatically inserts a page break when the text reaches the end of a page. To break up the text before it reaches the end of the page, you can manually insert a page break by placing your cursor at the desired location and clicking Breaks > Page. With a manual page break between two pages, you can go back and add lines to the first page without moving the lines down on the second page.

Symbols

Word provides hundreds of symbols and special characters to insert into your document. These symbols are especially helpful if you have foreign words in your document. Some symbols are configured to appear automatically in your document when a particular character sequence is typed. For example, typing a fraction, such as 1/2, autocorrects to ½.

Insert Controls

You can add rows or columns to your table at any point in the process of formatting and entering data. When you move your cursor just above or to the left of the table, Insert Controls appear, allowing you to insert rows and columns with a single mouse click.

Align Objects

You can change both the horizontal and vertical placement of selected objects in your document. Alignment options include the left, center, right, top, middle, and bottom of the document. Current text wrap settings will still apply to the object.

Convert to Text

You can convert a table to text by selecting the Convert to Text option under the Layout tab. Rows will be separated by hard returns, and columns will be separated by a delimiter of your choice (e.g., tabs, commas, etc.)

Undo or Redo

You can undo or redo an action in Word without having to delete or retype anything. The Undo and Redo buttons are both found in the Quick Access Toolbar. You can also use the keyboard shortcuts Ctrl + Z (undo) and Ctrl + Y (redo).