Information Technology Project Management CH 10

Scope

Briefly describe the scope of the project. What business functions are involved, and what are the main products the project will produce?

Portfolio management

By providing a centralized and consolidated view of programs and projects, the user can evaluate and prioritize activities across the organization. This feature makes it possible to maximize productivity, minimize costs, and keep activities aligned with strategic objectives.

Cost

Cost: Provide the total estimated cost of the project. If desired, list the total cost each year.

Push communication

Information is sent or pushed to recipients without their request via reports, e-mails, faxes, voice mails, and other means. This method ensures that the information is distributed, but does not ensure that it was received or understood.

Pull communication

Information is sent to recipients at their request via websites, bulletin boards, e-learning, knowledge repositories like blogs and wikis, and other means.

Resource management

Maximizing human resources is often the key to minimizing project costs. This feature enables the user to maximize resource use across the organization to help plan and manage the workforce effectively.

Objective

Objective: Describe the objective of the project in one or two sentences. Focus on the business beneftis of doing the project.

Schedule

Provide summary information from the project's Gantt chart, as shown. Focus on summary tasks and milestones.

Project collaboration

Sharing project information is often a haphazard endeavor

Assumptions

Summarize the most critical assumptions for the project.

Project archives

a complete set of organized project records that provide an accurate history of the project.

lessons-learned report

a reflective statement that documents important information they have learned from working on the project.

SharePoint portal

allows users to create custom websites to access documents and applications stored on shared devices.

Google Docs

allows users to create, share, and edit documents, spreadsheets, and presentations online.

Managing communications

creating, distributing, storing, retrieving, and disposing of project communications based on the communications management plan. The main outputs of this process are project communications, project documents updates, project management plan updates, and organizational process assets updates.

Progress reports

describe what the project team has accomplished during a certain period.

Status reports

describe where the project stands at a specific point in time.

project communications management

goal is to ensure timely and appropriate generation, collection, dissemination, storage, and disposition of project information.

Planning communications management

involves determining the information and communications needs of the stakeholders. guides project communications

Controlling communications

monitoring and controlling project communications to ensure that stakeholder communication needs are met.

number of communication channels

n(n-2)/2

Forecasts

predict future project status and progress based on past information and trends.

interactive communication

two or more people interact to exchange information via meetings, phone calls, or video conferencing. This method is usually the most effective way to ensure common understanding.

wiki

website that enables any- one who accesses it to contribute to or modify its content.