ITE ACCESS EXAM

Database

A ________ is an organized collection of data.

parameter

A ________ query prompts a user for criteria before running the query.

true

A user can change column widths of multiple fields at the same time

true

A user can change the sort order of a query from the Datasheet View.

trust center

A user can set the security and privacy settings on what is displayed in the Message Bar from the ________ within the options menu.

false

A user will need to double-click on the field from field list one and then double-click on the field from field list two to establish a relationship between the two tables.

quotation marks

Access will place ________ around a text string within a query criteria that will limit the results to their exact specifications.

true

Aggregate functions should be added to the Total row in the Query Design Grid.

fields that are listed as primary keys

Fields in the Query Design Grid include all of the following EXCEPT ________.

true

If users delete a Field from the Design view by accident, they can click Undo to correct the error.

>=500

If users want to return a subset where a field is greater than or equal to 500, they should enter the criteria as ________.

true

It is common that a database may have several tables where a user will need to establish relationships.

query

It is not common for a user to need to see all data in all tables which is why creating a ________ allowing a user to get a subset of data is so beneficial.

true

None of the features added to Access since that earlier version will be available in a database saved with backward compatibility.

false

Once users create a table sort, they can only modify the existing sort or create a new higher priority sort. They cannot delete the sort.

false

Query criteria is case sensitive and must match exactly to return the desired results.

true

The Save As technique should only be used when a user needs to keep a copy of the original database file.

one to many

The most common type of relationship in Access is ________.

show

There are times that users need to use a field as part of their select, but do not want to display it on their query results. They can accomplish this by unchecking the ________ box on the Query Design Grid for that field.

relationships

To connect two or more tables that have common fields, a user will need to establish and define the table ________.

True

To create a crosstab query using fields from more than one table, the user must create a select query with the fields from both tables and then use the query as the data source for the crosstab query.

true

To create a multiple table query, there must be a relationship established between the tables.

JOIN

To edit an existing relationship, a user will need to right-click on the ________ line.

external data

To establish table relationships, a user needs to click on Relationships from the Relationship Group on the ________ tab.

RUN

To get the results of a Select Query, the user needs to click ________ from the Results Group in the Design Tab.

description

To improve accuracy during user input, a designer can add context to the ________ from the properties screen which will be displayed in the status bar to provide additional information to users who are entering data.

right click

To quickly rename a table, a user can ________ on the table name from the Navigation Pane and select Rename.

true

Typically, tables are not stored with the data sorted, but instead use queries to sort the data used within forms and reports.

True

Users can Save queries and their associated criteria to be run on-demand in the future.

True

Users can add additional tables to databases created from templates.

true

Users can combine Grouped By and Aggregate functions in the same query.

false

Users can perform mathematical calculations on number even if they are stored as short text data type.

true

Users can print and save the relationship report to reference outside of the application.

false

Users can rename a query as long as it is active and open.

true

Users have the ability to move the order of columns within a query.

false

Users must create a queries from scratch.

True

When a designer shortens the field length of an existing field, all data for existing records will be truncated to match the new field length.

false

When a user is creating a relationship between two fields within two tables, both fields must have the same name.

true

When a user is creating a relationship between two fields within two tables, one of the fields is typically the primary key for that table.

false

When a user is entering input for a parameter query, the text they input is case sensitive.

access 2002

When a user saves a new database with the default .accdb extension, any user can open the file EXCEPT user who has ________.

False

When a user saves a new query, the results of the query are saved in the database for future reference.

false

When creating a calculated field, all values in the expression must come from an existing table field.

brackets []

When creating a calculated field, the new field name must be followed by a colon and each field name that will be used in the expression must be enclosed within in its own pair of ________.

outtermost

When creating a table sort on two or more fields, the first level of sorting is referred to as the ________ sort field.

Enforce Referential Integrity is checked

When creating relationships, the 1 and ∞ symbol indicate that ________.

and

When multiple criteria must ALL be matched in the query results, a user should use the ________ condition.

TRUE

When users are importing data from an Excel spreadsheet into a new table, they have the option to set their own primary key if there is a field in the source file that is unique for each record.

true

When users enter currency values as criteria, they do NOT need to type the dollar sign.

asterisks (*)

When using a wildcard in a query criteria, a user should substitute a(n) ________ for the missing unknown character(s).

true

When using the Between comparison operator for dates, both of the dates are included in the query results.

pound signs (#)

When using the Between comparison operator, Access will add ________ around the date fields to search correctly.

Database Wizard

Which of the following is NOT a way method to create a new database?

**housing market**

Which of the following is an INCORRECT wildcard placement?

False

Wildcards can be applied to all data types in the query criteria.

criteria

________ are the conditions that users can set in a query to identify the specific records they want to return.

sorting

________ is the process of arranging data in a specific order based on the value in a field.

file

a user can close the existing database and leave access open to continue working on another database by clicking close from the ________ tab

True

a user can create a PDF electronic image of a table instead of printing a paper copy from the print preview screen

False

a user can only select one table or query to perform a simple select query on

true

a user can populate a table with records by typing the data directly into the table

true

a user can quickly create a new form for data within a table by making the table active and selecting form from the create tab

Print View

a user can use _______ to view how a table will print before committing

true

a user must have internet access to search online templates

true

access automatically saves each record when you move to the next row, you do not need to click save

True

after users enter critical info and click create, they will be directed immediately to Table 1 after creating a new database from Blank desktop database.

false

all data entered in a table must be visible within the column. anything that is not visible will be cutof

true

all templates provided by microsoft are safe and users can enable content if any warning message is displayed

true

by default, when a user opens a table and selects Report from the Create tab, all fields and all records are included in the report

caption

database designers typically do not add spaces in field names (LName), but can add details in the ________ field of the filed properties to provide additional context to the field that is not displayed (Last Name)

flat

databases that are not related or linked to other data are called ____________ databases

True

each table should have a field that contains a unique value for each record in the table

true

entering data on a single-record form will automatically update the data in the record without having to click save

Short Text

fields that contain numbers that are not used in calculators should be set to

false

in the datasheet view, a user will see the underlying structure of the table

false

increasing the column width will also increase the number of characters a user can enter in each field

false

once users select a data type for a field and enter data, they cannot change the data type

false

one of the major advantages of using a database template is that it will populate the tables with data

a single record form

pressing enter three times at the end of multiple-items form will open _________

false

primary keys must be in numbers

layout

the ______ view of a form allows users to view the data while making changes to the elements of the form

primary

the _______ key refers to the unique field that identifies each record

false

the primary key must be the first field in each record

false

the short text data type will allow a user to store up to 512 characters in that field

design

there are two views for tables in Access; datasheet view and _______ view

Field Size

to improve accuracy during user input, a designer can limit the number of characters a user can enter by adjusting the _______ from the properties screen

globe

to publish a new database that you want to share with others, you should select a template that has an image of a ______.

True

to use the append option to add records to an existing table, the column headings in the excel worksheet must be identical to the field names in the table

true

users can export an access table to a word document

true

users should not store redundant data within a database and should create a new table to contain that data

source

when appending or creating a new table from an import, the file that is being imported is called the ______ file

four

when considering to use the currency data type, a user should understand that they can store data with one to ______ decimal places

ID

when creating a new table, Access creates the first field and names it ________ which access assigns a unique sequential number

what questions should this database be able to answer?

when designing a new database, the first question users should ask themselves is ______

True

when importing a new table from an existing excel worksheet, the user can use the existing headings from the excel spreadsheet so that they do not have to retype them

false

when importing a new table from an existing excel worksheet, the user must import all columns from excel into the new access table

common field

when linking two tables in a relational database, a user will use a _______ to create the link

.accdb

when saving a new database in access 2007-2016 databases, the file extension should be ________

records from: __________ to: __________

which of the following is not an option for printing range of a table?

False

within an access table, each row is a field and each column is called a field