Keyboard Shortcuts for Word 2016

Switch between the last four places that you have edited.

Alt + Ctrl + Z

Apply the Heading 1 style

Alt + Ctrl+1

To the last cell in a row

Alt + End

Go to the next field

Alt + F1

Display the selection task pane

Alt + F10

Display Microsoft Visual basic code

Alt + F11

Create a new Building Block

Alt + F3

When text or an object is selected, open the Create New Building Block dialog box

Alt + F3

Exit Word

Alt + F4

Restore the program window size

Alt + F5

Move from an open dialog box back to the document, for dialog boxes that support this behavior

Alt + F6

Find the next misspelling or grammatical error

Alt + F7

Run a macro

Alt + F8

Switch between all field codes and their results

Alt + F9

Alt + Function keys

Alt + Function keys

Open Design Tab

Alt + G

Open Home tab

Alt + H

To the first cell in a row

Alt + Home

Go back one page

Alt + Left Arrow

Open Mailings tab

Alt + M

Open Insert tab

Alt + N

Open Layout tab

Alt + P

To the last cell in a column

Alt + Page Down

To the first cell in a column

Alt + Page Up

Go to "Tell me what you want to do" and Smart Lookup

Alt + Q

Open "Tell me" box on ribbon

Alt + Q

Open Review tab

Alt + R

Insert a comment (in the Revision task pane)

Alt + R, C

Set default languages

Alt + R, L

Select Spelling & Grammar

Alt + R, S

Open the Set Proofing Language dialog box

Alt + R, U, L

Select Review tab on ribbon

Alt + R, the Down Arrow

Go forward one page

Alt + Right Arrow

Open References tab

Alt + S

Go to next footnote

Alt + Shift + > (left chevron)

Expand or collapse all text or headings

Alt + Shift + A

Remove the document window split

Alt + Shift + C / Alt + Ctrl + S

Insert a DATE field

Alt + Shift + D

Move selected paragraphs down

Alt + Shift + Down Arrow

Row down

Alt + Shift + Down Arrow

Edit a mail-merge data document

Alt + Shift + E

Insert a merge field

Alt + Shift + F

Go to the previous field

Alt + Shift + F1

Dispaly a menu or message for an availabel action

Alt + Shift + F10

Choose Table of Contents button in the Table of Contents container when the container is active.

Alt + Shift + F12

Choose the Save command

Alt + Shift + F2

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Alt + Shift + F9

Alt + Shift + Function keys

Alt + Shift + Function keys

Preview a mail merge

Alt + Shift + K

Show the first line of text or all text

Alt + Shift + L

Print the merged document

Alt + Shift + M

Collapse text under a heading

Alt + Shift + Minus Sign

Merge a document

Alt + Shift + N

Insert a Page field

Alt + Shift + P

Epxand text under a heading

Alt + Shift + Plus Sign

Copy the header or footer used in the previous section of the document

Alt + Shift + R

Demote a paragraph

Alt + Shift + Right Arrow

Insert a TIME field

Alt + Shift + T

Move selected paragraphs up

Alt + Shift + Up Arrow

Row up

Alt + Shift + Up Arrow

Mark an index entry

Alt + Shift + X

Show all headings with the Heading 1 style

Alt + Shit + 1

Go to previous footnote

Alt + Shit + < (right chevron)

Close the Reviewing Pane if it is open.

Alt + Shit + C

Mark a table of authorities entry citation

Alt + Shit + I

Promote a paragraph

Alt + Shit + Left Arrow

Mark a table of contents entry

Alt + Shit + O

Show all headings up to Heading "n"

Alt + Shit + n

Open View tab

Alt + W

Switch to Read Mode view

Alt + W, F

Zoom

Alt + W, Q, then tab in Zoom dialog to the value you want

Find out the Unicode character code for the selected character

Alt + X

Insert the ANSI character for the specified ANSI character code

Alt + the character code (on the numeric keyboard)

Open File page

Alt +F

Select the active tab of the ribbon and activate the access keys.

Alt / F10 / arrow keys to move to a different tab

Select text and graphics

Select text and graphics

Select text and graphics in a table

Select text and graphics in a table

Set line spacing

Set line spacing

Set proofing language

Set proofing language

One cell to the right in a table

Tab

Select the next cell's contents

Tab

To the next cell in a row

Tab

Move the focus to each command on the ribbon, forward or backward, respectively

Tab Shift + Tab

Move the focus to commands on the ribbon

Tab / Shit + tab

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and past them in another location).

Ctrl + F3

Close the window

Ctrl + F4

Go to the next window

Ctrl + F6

A field

Ctrl + F9

Insert an empty field

Ctrl + F9

Ctrl + Function keys

Ctrl + Function keys

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl + G

Replace text, specific formatting, and special items.

Ctrl + H

Move to the first preview page when zoomed out

Ctrl + Home

To the beginning of a document

Ctrl + Home

An optional hyphen

Ctrl + Hyphen

Apply italic formatting

Ctrl + I

Italic

Ctrl + I

Justify align paragraph / text

Ctrl + J

Insert a hyperlink

Ctrl + K

Left align text

Ctrl + L

One word the left

Ctrl + Left Arrow

Indent a paragraph from the left

Ctrl + M

An en dash

Ctrl + Minus Sign (on the numeric keypad

Create a new document

Ctrl + N

Open

Ctrl + O

Open a document

Ctrl + O

Print a document

Ctrl + P

To the top of the next page

Ctrl + Page Down

To the top of the previous page

Ctrl + Page Up

Remove paragraph formatting

Ctrl + Q

Right align paragraph / text

Ctrl + R

Right align text

Ctrl + R

One word to the right

Ctrl + Right Arrow

Move between groups on a ribbon

Ctrl + Right Arrow / Ctrl + Lift Arrow

Save

Ctrl + S

Save a document

Ctrl + S

Display non-printing characters

Ctrl + Shift + * (asterisk)

Increase the font size

Ctrl + Shift + > (left chevron)

Format all letters as capitals

Ctrl + Shift + A

Copy formats

Ctrl + Shift + C

Cpy formatting from text

Ctrl + Shift + C

Double-underline text

Ctrl + Shift + D

Extend a selection to the end of a paragraph

Ctrl + Shift + Down Arrow

Extend a selection to the end of a document

Ctrl + Shift + End

A column break

Ctrl + Shift + Enter

Open the Font dialog box to change the font

Ctrl + Shift + F

Unlock a field

Ctrl + Shift + F11

Choose the Print comand

Ctrl + Shift + F12

Paste the Spike Contents

Ctrl + Shift + F3

insert the contents of the Spike

Ctrl + Shift + F3

Edit a bookmark

Ctrl + Shift + F5

Go to the previous window

Ctrl + Shift + F6

Update linked information in a Microsoft Word source document.

Ctrl + Shift + F7

Update linked information in a Word source document

Ctrl + Shift + F7

Extend a selection or block

Ctrl + Shift + F8, then press an arrow key

Extend a selection (or block).

Ctrl + Shift + F8, then use the arrow keys, press Esc to cancel selection mode

Select a vertical block of text

Ctrl + Shift + F8, then use the arrow keys, then pressed Esc to cancel selection mode

Unlink a field

Ctrl + Shift + F9

Ctrl + Shift + Function Keys

Ctrl + Shift + Function

Apply hidden text formatting

Ctrl + Shift + H

Extend a selection to the beginning of a document

Ctrl + Shift + Home

A non-braking hyphen

Ctrl + Shift + Hyphen

Format letters as small capitals

Ctrl + Shift + K

Extend a selection to the beginning of a word

Ctrl + Shift + Left Arrow

Apply the Normal style

Ctrl + Shift + N

Demote a body text

Ctrl + Shift + N

Change the selection to the Symbol font

Ctrl + Shift + Q

Extend a selection to the end of a word

Ctrl + Shift + Right Arrow

Open Apply Styles task pane

Ctrl + Shift + S

A non-breaking space

Ctrl + Shift + Spacebar

Reduce a hanging indent

Ctrl + Shift + T

Extend a selection to the beginning of a paragraph

Ctrl + Shift + Up Arrow

Apply coppied formatting to text

Ctrl + Shift + V

Paste formates

Ctrl + Shift + V

Underline words but not spaces

Ctrl + Shift + W

Decrease the font size

Ctrl + Shit + < (right chevron)

Turn change tracking on or off.

Ctrl + Shit + E

Remove a paragraph indent form the left

Ctrl + Shit + M

Remove manual character formatting

Ctrl + Spacebar

Create a hanging indent.

Ctrl + T

Tab characters in a cell

Ctrl + Tab

Apply an underline

Ctrl + U

Underline

Ctrl + U

One paragraph up

Ctrl + Up Arrow

Paste

Ctrl + V

Paste the most recent addition or pasted item from the Office Clipboard

Ctrl + V

Close

Ctrl + W

Close a document

Ctrl + W

Cut

Ctrl + X

Cut selected text or graphics to the Office Clipboard

Ctrl + X

Cut selected text to the Office Clipboard

Ctrl + X

Re-do

Ctrl + Y

Undo

Ctrl + Z

Undo the last action

Ctrl + Z

Decrease the font size by 1 point

Ctrl + [ (right bracket)

Decrease font size by 1 point

Ctrl + [ aka left bracket

Increase the font size by 1 point

Ctrl + ] (left bracket)

Increase font size by 1 point

Ctrl + ] aka right bracket

Insert a tab character

Ctrl + tab

Apply superscript formatting (automatic spacing)

Ctrl Shift + Plus Sign

Find, replace, and go to specific items in the document

Find, replace, and go to specific items in the document

Format Characters

Format Characters

Function Keys

Function Keys

Extend a selection to adjacent cells

Hold down Sift and press and arrow key repeatedly

Go to beginning of document

Home

To the beginning of a line

Home

To the previous row

Up Arrow

Up one line

Up Arrow

Select an entire row

Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row. / From the first cell of the row, press Shift + Alt + End to select the row from left to right. / From the last cell in the row, press Shift + Alt + Home to select the row from right to left.

Work with headings in Outline view

Work headings in Outline view

Work with field

Work with Fields

Work with web content and hyperlinks

Work with web content and hyperlinks

Frequently used shortcuts

These following shortcuts are the most frequently used in Microsoft Word.

Open Styles task pane

Alt + Ctrl + Shift + S

The trademark symbol

Alt + Ctrl + T

Cut to the Spike

Ctrl + F3

To close the Styles task pane

1. If the Styles task pane is not selected, press F6 to select it. 2. Press Ctrl + Spacebar 3. Use the arrow keys to select Close, and then press Enter.

2 ways to navigate the tabs in the ribbon:

1. To go the ribbon, press Alt, and then, to move between tabs use the Right Arrow and Left Arrow keys. 2. To go directly to a specific tab on the ribbon use one of the following access keys:

Split the document window

Alt + Ctrl + S

Extend a selection to the end of a window

Alt + Ctrl + Shift + Page Down

Select an entire table

Alt + 5 (on the numeric keypad with Num Lock off)

Apply the Heading 2 style

Alt + Ctrl + 2

Apply Heading 3 style

Alt + Ctrl + 3

The copyright symbol

Alt + Ctrl + C

Insert an endnote

Alt + Ctrl + D

Insert a footnote

Alt + Ctrl + F

Switch to print preview

Alt + Ctrl + I

Start AutoFormat

Alt + Ctrl + K

Insert a LISTNUM field

Alt + Ctrl + L

An em dash

Alt + Ctrl + Minus Sign (on a numeric keypad)

Switch to Draft view

Alt + Ctrl + N

Switch to Outline view

Alt + Ctrl + O

Switch to Print Layout view

Alt + Ctrl + P

To the end of the window

Alt + Ctrl + Page Down

To the top of the window

Alt + Ctrl + Page Up

An ellipsis

Alt + Ctrl + Period

The registered trademark symbol

Alt + Ctrl + R

Apply Styles to paragraphs

Apply Styles of paragraphs

Move around the preview page when zoomed in

Arrow keys

Go to "Tell me what you want to do"

Atl + Q

Delete one character to the left

Backspace

Change or re-size font

Change or re-size font

Change paragraph alignment

Change paragraph aligment

Change the keyboard focus by using the keyboard without using the mouse

Change the keyboard focus by using the keyboard without using the mouse

Check spelling and review changes in the document

Check spelling and review changes in the document

Copy and move text and graphics

Copy and move text and graphics

Copy and review text formats

Copy and review text formats

Copy formatting

Copy formatting

Create, view and save documents

Create, view and save documents

Left align a paragraph / text

Ctlr + L

Add or remove one line space preceding a paragraph

Ctrl + 0 (zero)

Single-space lines

Ctrl + 1

Double-space lines

Ctrl + 2

Set 1.5 line spacing

Ctrl + 5

Extend a selection to include the entire document

Ctrl + A

Select all

Ctrl + A

Display Microsoft System Information

Ctrl + Alt + F1

Choose the Open command

Ctrl + Alt + F2

Ctrl + Alt + Function keys

Ctrl + Alt + Function keys

Apply bold formatting

Ctrl + B

Bold

Ctrl + B

Delete one word to the left

Ctrl + Backspace

Copy

Ctrl + C

Copy selected text or graphics to the Office Clipboard.

Ctrl + C

Open the Fond dialog box to change the formatting of characters

Ctrl + D

Delete one word to the right

Ctrl + Delete

One paragraph down

Ctrl + Down Arrow

Center align paragraph / text

Ctrl + E

Center text

Ctrl + E

Move to the last preview page when zoomed out

Ctrl + End

To the end o a document

Ctrl + End

A page break

Ctrl + Enter

Apply subscript formatting (automatic spacing)

Ctrl + Equal Sign

Open the search box in the Navigation task pane.

Ctrl + F

Expand or collapse the ribbon

Ctrl + F1

Expand or collapse the ribbon.

Ctrl + F1

Maximize the document window

Ctrl + F10

Lock a field

Ctrl + F11

Choose the Open command

Ctrl + F12

Choose the Print Preview command

Ctrl + F2

Delete one character to the right

Delete

Delete text and graphics

Delete text and graphics

Down one line

Down Arrow

Review list of proofing languages

Down Arrow

To the next row

Down Arrow

Go to the end of document

End

To the end o a line

End

Finish modifying a value in a control on the ribbon, and move focus back to the document.

Enter

New paragraphs in a cell

Enter

An AutoText entry

Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Cancel

Esc

Exit Read mode

Esc

Turn extend mode off

Esc

Get Help or visit Office.com

F1

Show KeyTips

F10

Go the the next field

F11

Go to the next field

F11

Choose the Save As command

F12

Move text or graphics

F2

Move text or graphics once

F2 (then move the cursor and press Enter)

Repeat the last action

F4

Choose the Go To command (Home tab)

F5

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammer pan, or the Selection pane.

F6

Choose the Spelling command (Review tab)

F7

Extend a selection

F8

Turn on extend mode on

F8

Increase the size of a selection (once F8 has been activated with in press)

F8 (press one to select a word) F8 (press twice to select a sentence) F8 (press three times to select a paragraph) F8 (press four times to select entire document)

Extend a selection to a specific location in a document

F8 + arrow keys

Select the nearest character

F8, then press Left Arrow / F8, then press Right Arrow

Refresh

F9

Update selected fields

F9

Update the selected fields

F9

Insert characters by using characters codes

Insert characters by using characters codes

Insert or mark Table of Contents, footnotes, and citations

Insert or mark Table of Contents, footnotes, and citations

Insert paragraphs and tab characters in a table

Insert paragraphs and tab characters in a table

Insert special characters

Insert special characters

One character to the left

Left Arrow

Move around in a document using the keyboard

Move around in a document using the keyboard

Move around in a table

Move around in a table

Navigate in Read Mode view

Navigate in Read Mode view

Down one screen scrolling

Page Down

Up one screen scrolling

Page Up

Perform a mail merge

Perform a mail merge

Open the Office Clipboard

Pressl Alt + H to move to Home Tab, then press F, O

Print and preview documents

Print and preview documents

One character to the right

Right Arrow

Display a shortcut menu

Shift + 10

Extend a selection one line down

Shift + Down Arrow

A line break

Shift + Enter

Start context-sensitive Help or revel formatting

Shift + F1

Review text formatting

Shift + F1 (the select the text with the formatting you want to review)

When the building block - for example, a SmartArt graphic - is selected, displays the shortcut menu that is associated with it.

Shift + F10

Go the previous field

Shift + F11

Go to the previous field

Shift + F11

Choose the Save command

Shift + F12

Copy text

Shift + F2

Copy text or graphics once

Shift + F2 (then move the cursor and press Enter)

Change the case of letters

Shift + F3

Repeat a Find or Go To action

Shift + F4

After opening a document move to the location you were working in when the document was last closed

Shift + F5

Move to the last change

Shift + F5

To a previous revision

Shift + F5

Go to the previous pane or frame (after pressing F6)

Shift + F6

Reduce the size of a selction

Shift + F8

Reduce the size of a selection

Shift + F8

Switch between a field code and its result

Shift + F9

Switch between a selected field code and its result

Shift + F9

Shift + Function keys

Shift + Function keys

Extend a selection to the beginning of a line

Shift + Home

Extend a selection one character to the left

Shift + Left Arrow

Extend a selection one screen down

Shift + Page Down

Extend a selection one screen up

Shift + Page Up

Extend a selection one character to the right.

Shift + Right Arrow

One cell to the left in a table

Shift + Tab

Select the preceding cell's contents

Shift + Tab

To the previous cell in a row

Shift + Tab

Extend a selection one line up

Shift + Up Arrow

Choose the Thesaurus command (Review tab, Proofing group)

Shift +F7

Display the shortcut menu for a selected item

Shit + F10

Extend a selection to the end of a line

Sift + End

Change the case of letters

Sift + F3

Activate a selected command or control in the ribbon

Spacebar / Enter

Activate a selected command or control on the ribbon

Spacebar / Enter

Switch to another view of the document

Switch to another view of the document

insert the Unicode character for a specified Unicode charactercode

The character code, Alt + X

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of Word, organized by abs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands, Each command in Word can be accessed y using a shortcut. (Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

Slect a column

Use the arrow keys to move to the column's top or bottom cell, then do one of the following: Press Shift + Alt + Page Down to select the column from top to bottom. / Press Shift + Alt + Page Up to select column from bottom to top.

Move down, up, left, or right respectively, among the items on the ribbon

down arrow up arrow left arrow right arrow

Go to page n

n (is the page number you want to go to), Enter

Move by one preview page when zoomed out

page up / page down

If the selected command is a split button (a button that opens a menu of addtional options), to activate it,

press Alt + Down Arrow

To move into the ribbon

press Down Arrow key

If the selected command is a button, to activate it

press Spacebar / press Enter

Move between commands

tab key / Shift + tab

Hide or display character formatting

the slash (/) key on the numeric keypad