Keyboard Shortcuts for Word 2016
Switch between the last four places that you have edited.
Alt + Ctrl + Z
Apply the Heading 1 style
Alt + Ctrl+1
To the last cell in a row
Alt + End
Go to the next field
Alt + F1
Display the selection task pane
Alt + F10
Display Microsoft Visual basic code
Alt + F11
Create a new Building Block
Alt + F3
When text or an object is selected, open the Create New Building Block dialog box
Alt + F3
Exit Word
Alt + F4
Restore the program window size
Alt + F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior
Alt + F6
Find the next misspelling or grammatical error
Alt + F7
Run a macro
Alt + F8
Switch between all field codes and their results
Alt + F9
Alt + Function keys
Alt + Function keys
Open Design Tab
Alt + G
Open Home tab
Alt + H
To the first cell in a row
Alt + Home
Go back one page
Alt + Left Arrow
Open Mailings tab
Alt + M
Open Insert tab
Alt + N
Open Layout tab
Alt + P
To the last cell in a column
Alt + Page Down
To the first cell in a column
Alt + Page Up
Go to "Tell me what you want to do" and Smart Lookup
Alt + Q
Open "Tell me" box on ribbon
Alt + Q
Open Review tab
Alt + R
Insert a comment (in the Revision task pane)
Alt + R, C
Set default languages
Alt + R, L
Select Spelling & Grammar
Alt + R, S
Open the Set Proofing Language dialog box
Alt + R, U, L
Select Review tab on ribbon
Alt + R, the Down Arrow
Go forward one page
Alt + Right Arrow
Open References tab
Alt + S
Go to next footnote
Alt + Shift + > (left chevron)
Expand or collapse all text or headings
Alt + Shift + A
Remove the document window split
Alt + Shift + C / Alt + Ctrl + S
Insert a DATE field
Alt + Shift + D
Move selected paragraphs down
Alt + Shift + Down Arrow
Row down
Alt + Shift + Down Arrow
Edit a mail-merge data document
Alt + Shift + E
Insert a merge field
Alt + Shift + F
Go to the previous field
Alt + Shift + F1
Dispaly a menu or message for an availabel action
Alt + Shift + F10
Choose Table of Contents button in the Table of Contents container when the container is active.
Alt + Shift + F12
Choose the Save command
Alt + Shift + F2
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
Alt + Shift + F9
Alt + Shift + Function keys
Alt + Shift + Function keys
Preview a mail merge
Alt + Shift + K
Show the first line of text or all text
Alt + Shift + L
Print the merged document
Alt + Shift + M
Collapse text under a heading
Alt + Shift + Minus Sign
Merge a document
Alt + Shift + N
Insert a Page field
Alt + Shift + P
Epxand text under a heading
Alt + Shift + Plus Sign
Copy the header or footer used in the previous section of the document
Alt + Shift + R
Demote a paragraph
Alt + Shift + Right Arrow
Insert a TIME field
Alt + Shift + T
Move selected paragraphs up
Alt + Shift + Up Arrow
Row up
Alt + Shift + Up Arrow
Mark an index entry
Alt + Shift + X
Show all headings with the Heading 1 style
Alt + Shit + 1
Go to previous footnote
Alt + Shit + < (right chevron)
Close the Reviewing Pane if it is open.
Alt + Shit + C
Mark a table of authorities entry citation
Alt + Shit + I
Promote a paragraph
Alt + Shit + Left Arrow
Mark a table of contents entry
Alt + Shit + O
Show all headings up to Heading "n"
Alt + Shit + n
Open View tab
Alt + W
Switch to Read Mode view
Alt + W, F
Zoom
Alt + W, Q, then tab in Zoom dialog to the value you want
Find out the Unicode character code for the selected character
Alt + X
Insert the ANSI character for the specified ANSI character code
Alt + the character code (on the numeric keyboard)
Open File page
Alt +F
Select the active tab of the ribbon and activate the access keys.
Alt / F10 / arrow keys to move to a different tab
Select text and graphics
Select text and graphics
Select text and graphics in a table
Select text and graphics in a table
Set line spacing
Set line spacing
Set proofing language
Set proofing language
One cell to the right in a table
Tab
Select the next cell's contents
Tab
To the next cell in a row
Tab
Move the focus to each command on the ribbon, forward or backward, respectively
Tab Shift + Tab
Move the focus to commands on the ribbon
Tab / Shit + tab
Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and past them in another location).
Ctrl + F3
Close the window
Ctrl + F4
Go to the next window
Ctrl + F6
A field
Ctrl + F9
Insert an empty field
Ctrl + F9
Ctrl + Function keys
Ctrl + Function keys
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Ctrl + G
Replace text, specific formatting, and special items.
Ctrl + H
Move to the first preview page when zoomed out
Ctrl + Home
To the beginning of a document
Ctrl + Home
An optional hyphen
Ctrl + Hyphen
Apply italic formatting
Ctrl + I
Italic
Ctrl + I
Justify align paragraph / text
Ctrl + J
Insert a hyperlink
Ctrl + K
Left align text
Ctrl + L
One word the left
Ctrl + Left Arrow
Indent a paragraph from the left
Ctrl + M
An en dash
Ctrl + Minus Sign (on the numeric keypad
Create a new document
Ctrl + N
Open
Ctrl + O
Open a document
Ctrl + O
Print a document
Ctrl + P
To the top of the next page
Ctrl + Page Down
To the top of the previous page
Ctrl + Page Up
Remove paragraph formatting
Ctrl + Q
Right align paragraph / text
Ctrl + R
Right align text
Ctrl + R
One word to the right
Ctrl + Right Arrow
Move between groups on a ribbon
Ctrl + Right Arrow / Ctrl + Lift Arrow
Save
Ctrl + S
Save a document
Ctrl + S
Display non-printing characters
Ctrl + Shift + * (asterisk)
Increase the font size
Ctrl + Shift + > (left chevron)
Format all letters as capitals
Ctrl + Shift + A
Copy formats
Ctrl + Shift + C
Cpy formatting from text
Ctrl + Shift + C
Double-underline text
Ctrl + Shift + D
Extend a selection to the end of a paragraph
Ctrl + Shift + Down Arrow
Extend a selection to the end of a document
Ctrl + Shift + End
A column break
Ctrl + Shift + Enter
Open the Font dialog box to change the font
Ctrl + Shift + F
Unlock a field
Ctrl + Shift + F11
Choose the Print comand
Ctrl + Shift + F12
Paste the Spike Contents
Ctrl + Shift + F3
insert the contents of the Spike
Ctrl + Shift + F3
Edit a bookmark
Ctrl + Shift + F5
Go to the previous window
Ctrl + Shift + F6
Update linked information in a Microsoft Word source document.
Ctrl + Shift + F7
Update linked information in a Word source document
Ctrl + Shift + F7
Extend a selection or block
Ctrl + Shift + F8, then press an arrow key
Extend a selection (or block).
Ctrl + Shift + F8, then use the arrow keys, press Esc to cancel selection mode
Select a vertical block of text
Ctrl + Shift + F8, then use the arrow keys, then pressed Esc to cancel selection mode
Unlink a field
Ctrl + Shift + F9
Ctrl + Shift + Function Keys
Ctrl + Shift + Function
Apply hidden text formatting
Ctrl + Shift + H
Extend a selection to the beginning of a document
Ctrl + Shift + Home
A non-braking hyphen
Ctrl + Shift + Hyphen
Format letters as small capitals
Ctrl + Shift + K
Extend a selection to the beginning of a word
Ctrl + Shift + Left Arrow
Apply the Normal style
Ctrl + Shift + N
Demote a body text
Ctrl + Shift + N
Change the selection to the Symbol font
Ctrl + Shift + Q
Extend a selection to the end of a word
Ctrl + Shift + Right Arrow
Open Apply Styles task pane
Ctrl + Shift + S
A non-breaking space
Ctrl + Shift + Spacebar
Reduce a hanging indent
Ctrl + Shift + T
Extend a selection to the beginning of a paragraph
Ctrl + Shift + Up Arrow
Apply coppied formatting to text
Ctrl + Shift + V
Paste formates
Ctrl + Shift + V
Underline words but not spaces
Ctrl + Shift + W
Decrease the font size
Ctrl + Shit + < (right chevron)
Turn change tracking on or off.
Ctrl + Shit + E
Remove a paragraph indent form the left
Ctrl + Shit + M
Remove manual character formatting
Ctrl + Spacebar
Create a hanging indent.
Ctrl + T
Tab characters in a cell
Ctrl + Tab
Apply an underline
Ctrl + U
Underline
Ctrl + U
One paragraph up
Ctrl + Up Arrow
Paste
Ctrl + V
Paste the most recent addition or pasted item from the Office Clipboard
Ctrl + V
Close
Ctrl + W
Close a document
Ctrl + W
Cut
Ctrl + X
Cut selected text or graphics to the Office Clipboard
Ctrl + X
Cut selected text to the Office Clipboard
Ctrl + X
Re-do
Ctrl + Y
Undo
Ctrl + Z
Undo the last action
Ctrl + Z
Decrease the font size by 1 point
Ctrl + [ (right bracket)
Decrease font size by 1 point
Ctrl + [ aka left bracket
Increase the font size by 1 point
Ctrl + ] (left bracket)
Increase font size by 1 point
Ctrl + ] aka right bracket
Insert a tab character
Ctrl + tab
Apply superscript formatting (automatic spacing)
Ctrl Shift + Plus Sign
Find, replace, and go to specific items in the document
Find, replace, and go to specific items in the document
Format Characters
Format Characters
Function Keys
Function Keys
Extend a selection to adjacent cells
Hold down Sift and press and arrow key repeatedly
Go to beginning of document
Home
To the beginning of a line
Home
To the previous row
Up Arrow
Up one line
Up Arrow
Select an entire row
Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row. / From the first cell of the row, press Shift + Alt + End to select the row from left to right. / From the last cell in the row, press Shift + Alt + Home to select the row from right to left.
Work with headings in Outline view
Work headings in Outline view
Work with field
Work with Fields
Work with web content and hyperlinks
Work with web content and hyperlinks
Frequently used shortcuts
These following shortcuts are the most frequently used in Microsoft Word.
Open Styles task pane
Alt + Ctrl + Shift + S
The trademark symbol
Alt + Ctrl + T
Cut to the Spike
Ctrl + F3
To close the Styles task pane
1. If the Styles task pane is not selected, press F6 to select it. 2. Press Ctrl + Spacebar 3. Use the arrow keys to select Close, and then press Enter.
2 ways to navigate the tabs in the ribbon:
1. To go the ribbon, press Alt, and then, to move between tabs use the Right Arrow and Left Arrow keys. 2. To go directly to a specific tab on the ribbon use one of the following access keys:
Split the document window
Alt + Ctrl + S
Extend a selection to the end of a window
Alt + Ctrl + Shift + Page Down
Select an entire table
Alt + 5 (on the numeric keypad with Num Lock off)
Apply the Heading 2 style
Alt + Ctrl + 2
Apply Heading 3 style
Alt + Ctrl + 3
The copyright symbol
Alt + Ctrl + C
Insert an endnote
Alt + Ctrl + D
Insert a footnote
Alt + Ctrl + F
Switch to print preview
Alt + Ctrl + I
Start AutoFormat
Alt + Ctrl + K
Insert a LISTNUM field
Alt + Ctrl + L
An em dash
Alt + Ctrl + Minus Sign (on a numeric keypad)
Switch to Draft view
Alt + Ctrl + N
Switch to Outline view
Alt + Ctrl + O
Switch to Print Layout view
Alt + Ctrl + P
To the end of the window
Alt + Ctrl + Page Down
To the top of the window
Alt + Ctrl + Page Up
An ellipsis
Alt + Ctrl + Period
The registered trademark symbol
Alt + Ctrl + R
Apply Styles to paragraphs
Apply Styles of paragraphs
Move around the preview page when zoomed in
Arrow keys
Go to "Tell me what you want to do"
Atl + Q
Delete one character to the left
Backspace
Change or re-size font
Change or re-size font
Change paragraph alignment
Change paragraph aligment
Change the keyboard focus by using the keyboard without using the mouse
Change the keyboard focus by using the keyboard without using the mouse
Check spelling and review changes in the document
Check spelling and review changes in the document
Copy and move text and graphics
Copy and move text and graphics
Copy and review text formats
Copy and review text formats
Copy formatting
Copy formatting
Create, view and save documents
Create, view and save documents
Left align a paragraph / text
Ctlr + L
Add or remove one line space preceding a paragraph
Ctrl + 0 (zero)
Single-space lines
Ctrl + 1
Double-space lines
Ctrl + 2
Set 1.5 line spacing
Ctrl + 5
Extend a selection to include the entire document
Ctrl + A
Select all
Ctrl + A
Display Microsoft System Information
Ctrl + Alt + F1
Choose the Open command
Ctrl + Alt + F2
Ctrl + Alt + Function keys
Ctrl + Alt + Function keys
Apply bold formatting
Ctrl + B
Bold
Ctrl + B
Delete one word to the left
Ctrl + Backspace
Copy
Ctrl + C
Copy selected text or graphics to the Office Clipboard.
Ctrl + C
Open the Fond dialog box to change the formatting of characters
Ctrl + D
Delete one word to the right
Ctrl + Delete
One paragraph down
Ctrl + Down Arrow
Center align paragraph / text
Ctrl + E
Center text
Ctrl + E
Move to the last preview page when zoomed out
Ctrl + End
To the end o a document
Ctrl + End
A page break
Ctrl + Enter
Apply subscript formatting (automatic spacing)
Ctrl + Equal Sign
Open the search box in the Navigation task pane.
Ctrl + F
Expand or collapse the ribbon
Ctrl + F1
Expand or collapse the ribbon.
Ctrl + F1
Maximize the document window
Ctrl + F10
Lock a field
Ctrl + F11
Choose the Open command
Ctrl + F12
Choose the Print Preview command
Ctrl + F2
Delete one character to the right
Delete
Delete text and graphics
Delete text and graphics
Down one line
Down Arrow
Review list of proofing languages
Down Arrow
To the next row
Down Arrow
Go to the end of document
End
To the end o a line
End
Finish modifying a value in a control on the ribbon, and move focus back to the document.
Enter
New paragraphs in a cell
Enter
An AutoText entry
Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
Cancel
Esc
Exit Read mode
Esc
Turn extend mode off
Esc
Get Help or visit Office.com
F1
Show KeyTips
F10
Go the the next field
F11
Go to the next field
F11
Choose the Save As command
F12
Move text or graphics
F2
Move text or graphics once
F2 (then move the cursor and press Enter)
Repeat the last action
F4
Choose the Go To command (Home tab)
F5
Move the focus to a different pane of the window, such as the Format Picture pane, the Grammer pan, or the Selection pane.
F6
Choose the Spelling command (Review tab)
F7
Extend a selection
F8
Turn on extend mode on
F8
Increase the size of a selection (once F8 has been activated with in press)
F8 (press one to select a word) F8 (press twice to select a sentence) F8 (press three times to select a paragraph) F8 (press four times to select entire document)
Extend a selection to a specific location in a document
F8 + arrow keys
Select the nearest character
F8, then press Left Arrow / F8, then press Right Arrow
Refresh
F9
Update selected fields
F9
Update the selected fields
F9
Insert characters by using characters codes
Insert characters by using characters codes
Insert or mark Table of Contents, footnotes, and citations
Insert or mark Table of Contents, footnotes, and citations
Insert paragraphs and tab characters in a table
Insert paragraphs and tab characters in a table
Insert special characters
Insert special characters
One character to the left
Left Arrow
Move around in a document using the keyboard
Move around in a document using the keyboard
Move around in a table
Move around in a table
Navigate in Read Mode view
Navigate in Read Mode view
Down one screen scrolling
Page Down
Up one screen scrolling
Page Up
Perform a mail merge
Perform a mail merge
Open the Office Clipboard
Pressl Alt + H to move to Home Tab, then press F, O
Print and preview documents
Print and preview documents
One character to the right
Right Arrow
Display a shortcut menu
Shift + 10
Extend a selection one line down
Shift + Down Arrow
A line break
Shift + Enter
Start context-sensitive Help or revel formatting
Shift + F1
Review text formatting
Shift + F1 (the select the text with the formatting you want to review)
When the building block - for example, a SmartArt graphic - is selected, displays the shortcut menu that is associated with it.
Shift + F10
Go the previous field
Shift + F11
Go to the previous field
Shift + F11
Choose the Save command
Shift + F12
Copy text
Shift + F2
Copy text or graphics once
Shift + F2 (then move the cursor and press Enter)
Change the case of letters
Shift + F3
Repeat a Find or Go To action
Shift + F4
After opening a document move to the location you were working in when the document was last closed
Shift + F5
Move to the last change
Shift + F5
To a previous revision
Shift + F5
Go to the previous pane or frame (after pressing F6)
Shift + F6
Reduce the size of a selction
Shift + F8
Reduce the size of a selection
Shift + F8
Switch between a field code and its result
Shift + F9
Switch between a selected field code and its result
Shift + F9
Shift + Function keys
Shift + Function keys
Extend a selection to the beginning of a line
Shift + Home
Extend a selection one character to the left
Shift + Left Arrow
Extend a selection one screen down
Shift + Page Down
Extend a selection one screen up
Shift + Page Up
Extend a selection one character to the right.
Shift + Right Arrow
One cell to the left in a table
Shift + Tab
Select the preceding cell's contents
Shift + Tab
To the previous cell in a row
Shift + Tab
Extend a selection one line up
Shift + Up Arrow
Choose the Thesaurus command (Review tab, Proofing group)
Shift +F7
Display the shortcut menu for a selected item
Shit + F10
Extend a selection to the end of a line
Sift + End
Change the case of letters
Sift + F3
Activate a selected command or control in the ribbon
Spacebar / Enter
Activate a selected command or control on the ribbon
Spacebar / Enter
Switch to another view of the document
Switch to another view of the document
insert the Unicode character for a specified Unicode charactercode
The character code, Alt + X
Navigate the ribbon with only the keyboard
The ribbon is the strip at the top of Word, organized by abs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands, Each command in Word can be accessed y using a shortcut. (Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.
Slect a column
Use the arrow keys to move to the column's top or bottom cell, then do one of the following: Press Shift + Alt + Page Down to select the column from top to bottom. / Press Shift + Alt + Page Up to select column from bottom to top.
Move down, up, left, or right respectively, among the items on the ribbon
down arrow up arrow left arrow right arrow
Go to page n
n (is the page number you want to go to), Enter
Move by one preview page when zoomed out
page up / page down
If the selected command is a split button (a button that opens a menu of addtional options), to activate it,
press Alt + Down Arrow
To move into the ribbon
press Down Arrow key
If the selected command is a button, to activate it
press Spacebar / press Enter
Move between commands
tab key / Shift + tab
Hide or display character formatting
the slash (/) key on the numeric keypad