Microsoft SharePoint 2016 Step by Step - Chapter 5 - Search for Information and People

Search Center

A site in on-premises deployments that you can use to search your entire enterprise, including all SharePoint sites, file shares, Microsoft Exchange folders, and other content sources that are set up by your SharePoint administrator.

Cloud hybrid search

All content—including SharePoint Server 2016 on-premises content and SharePoint Online content—is aggregated in the search index in SharePoint Online. All search queries are executed against this aggregated SharePoint Online search index. Users get search results for both on-premises and online content in a single search results list.

Folksonomy

An informal classification system. It evolves gradually as the SharePoint site users collaborate on a site and add keywords to content items.

Hybrid federated search

Both the search index in SharePoint Server 2016 and the search index in SharePoint Online are used. Both SharePoint Server 2016 and SharePoint Online search services can query the search index in the other environment and return federated results. Users get search results from the SharePoint Online search index and from the SharePoint Server 2016 search index in two search results lists, both of which are displayed on the search results page.

Local People Results

For the People vertical, the search runs against a result source called _______ ________ ________. It is the result source that defines the search results in the vertical page.

You must have Office Online Server installed and activated in your environment. SharePoint Online provides a live preview of Office documents by default.

How do you display a live preview of Office documents in search results callouts in a SharePoint 2016 on-premises deployment?

broken link

If a document is deleted from a document library, it still might appear in the result set of a search, but when the link for the document is selected, an error message saying that the webpage cannot be found is displayed. This is called a ________ ________.

security trimmed

Search results show only the content and actions that a user has rights to. If the user doesn't have rights to it, it's not displayed.

crawling

SharePoint builds the search index by ___________ the content on your SharePoint server farm for on-premises deployments or your SharePoint Online tenant for cloud deployments. The search index is updated periodically.

Term Store Management Tool

SharePoint maintains terms and term sets in a term store. You can create and manage terms and term sets by using this tool that is available from the Site Settings page.

ranking models

SharePoint uses these which are based on predefined algorithms that calculate the ranking score of a particular item in the search results. By default, search results are sorted in descending order based on their ranking score. The Item with the top score gets the top position in search results.

promoted result

Specific content item to be displayed at the top of the search results if a user searches for particular topics that match query rules.

Advanced.aspx

The web part page that provides an Advanced Search form

Local term sets

These are created within the context of a site collection and are available only to users of that site collection.

search verticals

These are search pages that are targeted for searching specific content sources, including Everything for a search across all content, People for specific people searches, Conversations for searching newsfeed conversations, and Videos for searching different types of videos. The list of them is located under the search box on the Search Center page.

Global term sets

These are shared across site collections and web applications and are available for use across all sites that use the same managed metadata service application.

Enterprise keywords

These are words or phrases that a site user adds to content items on a SharePoint site. SharePoint groups them into a single, nonhierarchical term set that forms a folksonomy. To enable users to add keywords, you can add a keywords column to a list or library. Then, to add words or phrases as keywords to a content item, users select the item and enter the keywords in the item properties.

Search index

This contains information from documents and pages on your site. You can think of it as similar to the index at the end of this book.

social distance

This is computed based on colleague relationships. For example, people who you work with on the same team will be close to you with respect to this. You might also follow other people and content, and other people might follow you. You might participate in conversations with them, and they might provide regular comments on your newsfeed.

query

This is processed by the search application, which returns a set of search results that match what you put in. These search results contain links to the webpages, documents, list items, lists, libraries, or sites that you want to find.

Search and Offline Availability

This page provides an option to define whether the site is indexed and thus visible in the search results. When you exclude your site from indexing, you also exclude all of its subsites. When you exclude the top-level site, the whole site collection is excluded.

search refiner

This pane displayed at the left of the page, which provides additional filters so that you can narrow the search results to help you find what you are looking for.

False: Wildcards only work for suffix-matching.

True or False: When using wildcards for searching with the Keyword Query Language (KQL), they are both prefix-matching and suffix-matching.

expertise

User profiles can also contain more specific information about a user, such as the products the user works on, the user's areas of ________, and the user's place in the organization's structure.

Send a daily summary or send a weekly summary.

What are the choices for when to send alerts when you create a New Alert for any site search results?

The Search Box web part, the Search Results web part, and the Refiners web part.

What are the three interconnected web parts that provide the search results page functionality?

Every 20 minutes

What is the default frequency that content is crawled within SharePoint?

2048 characters

What is the maximum length of Keyword Query Language queries? . . . . Sorta

relevance rank

When the results of a search are displayed, the search engine calculates the order in which the search results are listed. This order is referred to as the ______ _______.

During the next crawl.

When would a forced reindex perform a full reindex?

hover panel / callout

When you point to a search result, this appears to the right of the result and shows you a preview of the search result content. For example, for a document, it provides a live preview of a document.

Keyword Query Language or KQL

You can build more precisely targeted search queries by using a this. It queries consist of free-text keywords and property filters. You can combine query elements with the available operators. They have a maximum length of 2,048 characters.

query rules

You can influence the ranking of search results by using this. It consists of a query rule condition and a query rule action. When a query matches a query rule condition, the query rule action is triggered.

Search Alerts

You can set this up on a search results page so that you receive an email or an SMS text message when results change for that search query. You can set it up on any site search results page or on the Search Center results page

user profile

A collection of properties that describes a single user, and also the settings associated with each property. They are composed of properties that are imported from directory services and other systems, and also properties that are provided by users. It usually includes basic information about the user, including the user name, email address, phone numbers, manager, job title, and office location.

Local SharePoint Results

A default result source that covers all content in your SharePoint installation, with the exception of people.

Past projects

A field in the user profile that a user can list previous work assignments which is indexed for expertise searches and contributes to the expertise relevance ranking.

Skills

A field in the user profile that a user can list their abilities which is indexed for expertise searches and contributes to the expertise relevance ranking.

Interests

A field in the user profile that a user can list their hobbies and is indexed for expertise searches and contributes to the expertise relevance ranking.

"Ask Me About"

A field in the user profile that a user can specify subjects they're knowledgeable about and is indexed for expertise searches and contributes to the expertise relevance ranking.

Taxonomy

A formal classification system. It groups the terms, and then arranges the groups into a hierarchy.

managed metadata

A hierarchical collection of centrally managed terms that you can define and then use as attributes, or properties, for content items.

Advanced Search

On this page in the Search Center, SharePoint provides a form you can use to construct targeted search queries. In this form, you can include or exclude words and phrases in the query, filter results by language, narrow results by document format, and filter results by content properties.

Managed terms

Terms that are predefined and set up by people who have appropriate permissions to manage the taxonomies. They are grouped into a hierarchical term set within a taxonomy.

Default.aspx

The Search Center web part home page where users enter their queries

Results.aspx

The default search results web part page for the Search Center, which is also the search results page for the Everything search vertical

Search Navigation Web Part

The links that users can use to move quickly between the search verticals are displayed by this. By default, it is set up to show links to the Everything, People, Conversations, and Videos search verticals.

Conversationresults.aspx

The search results web part page for the Conversations search vertical

Peopleresults.aspx

The search results web part page for the People search vertical

Videoresults.aspx

The search results web part page for the Videos search vertical.