Module 5: Communication for Work Purposes
Open Meeting, Emails, One on One, Use Presentations, Communication via Training, Display Confidence and Seriousness, Use Simple Words, Use Visuals, Listen to your team members, Use Body Language, Act Out Your Message, Use the Appropriate Tone of Voice, Avoid Unnecessary Repetition, Create a Receptive Atmosphere, Be Humorous, Be Articulate, Avoid Mumbling, Encourage Feedback, Gesticulate, Be Appreciative
20 Ways On How To Communicate Effectively In A Workplace:
Team Building
A manager who openly communicates with his subordinates can foster positive relationships that benefit the company as a whole.
workplace communication
According to Jennifer Lombardo, ____________________ is the transmitting of information between one person or group and another person or group in an organization.
Be Appreciative
After every communication session, via whatever means you have decided, always remember to thank your listeners for their time. It will cost you nothing and it is a simple courtesy.
Employee Morale
An improvement in employee morale can result from effective communication. Although pay is a concern for many workers, it is not their only concern.
Create a Receptive Atmosphere
Avoid a tense environment at all costs because when you communicate in an overly intense manner, the message you are trying to share might not be well understood or retained.
Rose Johnson
Benefits of Effective Communication in a Workplace
Listen to Your Team Members
Communication is intended to be a two-way street. Don't just talk because you are the leader without listening to anyone else. Encourage them to open up so you can be well guided when communicating in the future with them. You have two ears and one mouth -so you must listen more than you talk.
Helps with Diversity
Companies can avoid cultural confusion and miscommunication by training international employers early in their careers and on a regular basis.
Helps with Diversity
Culture and differences are not barriers to understanding
productivity to increase, errors to decrease and operations to run smoother
Effective communication causes
Team Building
Effective communication in the workplace helps employees and managers form highly efficient teams.
Global Business Transaction Increases
Effective communication is important for businesses looking to expand beyond their domestic borders.
Employee Morale
Employees appreciate good communication coming from management. It produces a healthy work environment.
Team Building
Employees are able to trust each other and management. Effective communication reduces unnecessary competition within departments and helps employees work together harmoniously.
Team Building
Employees know their roles on the team and know they are valued. Managers are able to correct employees' mistakes without creating a hostile work environment.
One on One
Experts have been able to prove that some people understand better when you take them aside and talk to them on a one-on-one basis. Ensure that you maintain eye contact with them to enable the message to sink in.
Global Business Transaction Increases
Global competitiveness entails communicative competence to meet global demands
Helps with Diversity
Good communication skills help to reduce the barriers erected because of language and cultural differences.
Translation tools
Google Translate and other translation tools can help parents and students access the communication that you share with them. This exists for websites, email, social media and even the phone blast systems. This is huge in the district where there is a large student population and even larger parent population.
Verbal Communication Skill, Good Listening Skill, Sound Counsel Skill, Openness to Clients Skill, Curiosity Skill, Value the Client Skill, Persuasion Skill, Good Communication Skills
Great Legal Communicators Excel at Seven Key Skills:
Helps with Diversity, Global Business Transaction Increases
Here are the benefits that can be derived from effective workplace communication:
Avoid Unnecessary Repetition
If you want your team members to take you seriously, never sound like a broken record and don't beat a dead horse. Tell your team members what you want them to know or do and ask them if they are clear about it. If they are not, only then do you repeat what you have said.
Open Meeting
In this kind of forum, they will not only hear what you are saying, they will also see and feel it. This approach still remains one of the best approaches to communicate effectively with a team.
handout
It may be a summary of important points to be learned; or a guide to students on work they have to do, or references they have to look up.
Encourage Feedback
It will also afford you the privilege of knowing if your message was well understood.
Emails
It will enable you to pass messages to members of your team without pulling them out of their work stations.
Act Out Your Message
Let them see you do what you want them to do, and watch their excuses disappear. This connotes that showing and acting is simply better than telling
Workplace communication improves workers productivity, Workplace communication can increase employee job satisfaction, Workplace communication can also have a positive effect on absenteeism and turnover rates
Lombardo added that communication in a workplace is vital to an organization's ability to be productive and operate smoothly, in three (3) ways:
Use Body Language
Master the art of using body language when communicating with your team. Stand/sit up straight, use smiles, handshakes, eye contact, gestures, facial expressions, etc
Use the Appropriate Tone of Voice
One word can mean a different thing when said in a different tone of voice.
Use Visuals
Place visuals at strategic positions around the work stations of your team. They should not just hear the message, they should also see it. This gives room for better comprehension.
Use Presentations
Some people grasp messages easily when pictures and sounds are involved, it gives them the opportunity to refer back to it if they aren't clear about certain things.
Email, Websites, (Google Classroom, Edmodo, etc.), Phone blasts, Social Media, Translation tools, Variety of media, Reaching students who are absent
Technology Can Help Improve Communication in Education:
student
The most important component of education is a
Team Building
The result of a team that works together is high productivity, integrity and responsibility.
Use Simple Words
The truth is that everybody cannot be on the same page when it comes to vocabulary.
Gesticulate
Use your hands to demonstrate your message. Make hand motions and signals to establish the seriousness of your subject matter when communicating with your team members or to any target audience. This shows that you understand what you are trying to relay to them. Just don't let your body movement become too exaggerated and intense.
Be Humorous
Using friendly jokes. when communicating with your team members will help pass your message along in a more relaxed way. This method of communication has been proven to be a highly effective way of dousing tension. When the atmosphere is unfriendly and intense, being humorous does the trick.
Employee Morale
When employees are satisfied with their jobs, they are able to efficiently perform their duties with a positive attitude.
External Communication
When people in the organization communicate with anyone outside the organization. These people may be clients or customers, dealers or distributors, media, government, general public etc. are the examples of external communication.
Internal Communication
When people within the organization communicate with each other. They do so to work as a team and realize the common goals. It could be official or unofficial. Includes face-to-face and written communication, Memos, reports, office order, circular, fax, video conferencing, meeting etc., are the examples of internal communication.
Avoid Mumbling
Your team members should be able to hear you clearly. When communicating with them, try as much as possible to speak clearly and not mumble words. It also shows a lack of confidence on your part.
Communication via Training
Your training should be tailored towards communicating certain information to your team members. Most employees take training seriously, especially when it is part of their appraisal.
Effective verbal and nonverbal communication skills
are valuable in the workplace.
connect with staff, teachers, students and parents through email.
handout
is not a photocopy of a journal article but a document which the teacher writes him/herself.
Having effective communication
is the key to good leadership.
Reaching students who are absent
online resources, video recordings of classes, video conferencing, and more can make home or hospital bound students part of the class and keep them engaged. In addition, these resources can help connect parents and schools.
Websites
post relevant information and resources on district, school, and classroom websites. Include a parent section.
Variety of media
technology allows you to provide communications in a variety of formats - written, images, audio, and even video to help everyone access and understand the communications.
Phone blasts
there are a lot of automated systems that will robo-call phone numbers with information.
Display Confidence and Seriousness
to ensure that you will not be taken for granted. When your team members notice any uncertainty and lack of seriousness when you are communicating with them, they are likely to treat the information with disdain or disregard.
Social Media
use social media at all levels to connect and communicate with teachers, parents, students and the community.
Google Classroom, Edmodo, etc.
use these systems to share assignments and announcements with students and parents.
