Project Management Exam
share a summary of the project with others
A closeout report is primarily used to _____.
quality assurance plan
A description of the processes you use to ensure that results meet the specified quality standards is a
your organization's management team
A risk that has become reality in your project has led to a cost increase. You have already used the funds reserved to handle this risk and have concluded that you need additional funds that the project does not have. Who is the most likely person or group you need to ask for help?
when the project goal and solution are not clearly defined
Agile project management is superior to traditional project management in which of the following situations?
burdened rates
Alice isn't sure which labor rate to use for employees in her project budget. Which employee labor rate should you tell her to use?
Close all financial accounts and charge codes
Although your project has been accepted by the customer, the contract with the system vendor specifies that it will support the system for three months after acceptance. Which step should you wait to take until the end of the three months?
Evaluate options similar to evaluating project strategies
As project manager, Gabriella has discovered a major problem that could affect the remainder of the project. What should she do before deciding how to resolve the problem?
Start with solutions you can authorize
As project manager, you have some ideas on how to recover a project that is falling behind schedule. Which action could you immediately take to get the project back on track?
making lessons learned a regular part of meetings
Beverly is a project manager in a high-trust organization. On her last project, the team identified only a few lessons learned. Which approach to lessons learned would be most effective for identifying most lessons learned?
summary of project management effectiveness
Dalton needs to prepare a close-out report for his project. Which part of the close-out report would describe how he would plan and manage projects in the future?
the scope statement and deliverables
Franco is responsible for decomposing the work for a project to host a major conference. Which two things should he use to get started?
Identify and document lessons learned
Freya and her team resolved several problems and came up with some great techniques during their latest project. What should they do to help improve the performance of future projects?
by communicating the project manager's authority for the project
How does a project charter support the project manager in getting things for the project from other people?
cost plus
If you want to give a vendor an incentive to complete work early, which type of contract would you use?
matrix
In a _____ organizational structure, team members report to both functional managers and project managers.
Storming
Katrina needs to use her communication and conflict management skills every day with her team. What stage of development is her team in?
Add lessons learned as a topic in status meetings
Rafael knows that lessons learned is a valuable aid to future projects. When should he and his team address lessons learned on a project?
Decide which problems are important
Siobhan's boss asked her to take over a project with several problems. What is the first step Siobhan should take in tackling the problems?
switch to agile approach
The customer told you that being competitive in their market is a moving target. They asked you to add several items to the scope, even if it adds more time and money. What approach would help you manage the scope for this project?
fast track
The management team has asked you to reschedule the project so it finishes two weeks earlier without spending more money. They haven't removed any requirements from the project. Which technique would you use to shorten the project?
actual work
The people assigned to your project have high billable rates, and the project budget doesn't provide much of a buffer over your estimated total project cost. Fortunately, the project finish date has some wiggle room. Which measure of progress is most important to track in this situation?
Introduce the team to the project, processes, and to one another.
The project sponsor has asked Franz to hold a kickoff meeting for their project. What is the purpose of a kickoff meeting?
Stop working and add the incomplete feature back into the backlog.
The time for the current iteration is up and one of the features isn't complete. What do you do?
schedule variances; cost variances
To get detailed values of project schedule and cost performance , look at _____ and _____.
duplicated or inconsistent requirements
Vivienne's project manager has asked her to analyze the project requirements before finalizing them. What should she look for and address during her analysis?
More work has been completed than planned, and the task or project is ahead of schedule
What does it mean when earned value is above planned value?
The customer and stakeholders sign the acceptance form
Which step is most important for a project to close?
actual work hours or actual duration
Which type of project data would you review for an accurate picture of the project's progress and labor costs?
finish-to-start; finish-to-finish
Which types of dependencies are most common is project schedules?
People tend to provide solutions rather than describe the problem. Ask why the solution they propose is needed.
Why is it challenging to develop a problem statement for a project?
Any delay in the critical path delays the project finish date.
Why is the critical path critical?
Check whether the strategies satisfy all must-have objectives.
You and your team have identified several potential strategies for a project. What is the first step you would take to eliminate possible strategies?
the scope is not clearly defined
You are asked to take over a project that is behind schedule. As you review the project, you find the delays are due to scope creep. The project uses a reasonable change management plan that seems to be working. What is the likely cause of the scope creep?
Close all the accounting codes, except for the ones related to the follow-up activities, until the remaining expenses are complete
You are closing the accounts you used to bill the project costs, but you still have some lingering expenses. Which best practice should you follow?
Remove obstacles so they can do their work.
You are fortunate to have an experienced team that has worked together for more than a year and is familiar with the project work. What action can you take to provide the most help to this team?
parametric modeling
You are managing a project to build an urgent care clinic. Your company is expanding and has constructed 25 clinics so far. Which estimating technique makes the most sense to use in this situation?
ahead of
You are using earned value analysis to track your project's progress. In your project, earned value is higher than planned value. That means the project is _____.
Take time to write a clear message
You send your client an email with a project and risk status. You ask for feedback on project performance. Which best practice should you adhere to when using email to communicate?
a Gantt chart
Your boss would like to see the progress of your project and wants to know how long the project will take and which variances exist. What is the most likely tool you can use to show these details?
cultural differences
Your project is split into two teams across two different continents. They understand the work to be completed, as well as communication processes. But they still often argue about how the work should be accomplished and who should make decisions. Given what you know, what is the most likely cause for these issues?
responsible
Your project requires new software. The IT department is going to research options to identify the best software to work with your project and existing infrastructure. The customer will approve their choice. In your responsibility matrix, which category would you use for the IT department for identifying the software?
