Project Management (Intro)

As a project manager impacting an organization, you want to effectively manage the project l. Which of the following would a project manager do to effectively manage the project?

Frequently communicate the larger project goal to the team.

Phase two of the project life cycle (make a plan) includes which two of the following tasks?

Identify milestones and tasks Set the project schedule

What are some potential consequences of rushing through the initiation phase of a project?

Impact to quality Impact to the timeline Impact to the budget

What are some key functions of a project management office (PMO)?

Implementing project management best practices Strategic planning and governance Creating project documentation, archives and tools

Imagine a project man anger oversees their company's transition to a new financial management system. They determine that the project goal is to make the financial portal easier for employees to use. They also identify key stakeholders and outline project objectives. During which phase of the project life cycle do these activities take place?

Initiate the project

In which project phase does it help to ask questions such as: "who are the stakeholders?", "what skills and resources will the project require?", and "what are the client's or customer's goals?"

Initiate the project

What are three reasons that it is important for project managers to understand a company's organizational culture?

It can affect many aspects of their projects. It can help them avoid bumps in the road when their projects disrupts the status quo.

As a project manager, your team is creating a product that will require flexibility - changes are likely to occur. Also, tasks will overlap or happen at the same time as other tasks. Which project management methodology is the best for your project?

Iterative methodology

Which of the following are project manager responsibilities during the execution phase?

Make adjustments to the schedule, budget, and resources Manage the project's progress Handle communication for the team

Which of the following are project manager responsibilities during the execution phase?

Make adjustments to the schedule, budget, and resources Manage the projects progress Handle communication for the team

Which of the following responsibilities involved overseeing activities that team members to on a daily or weekly basis?

Managing tasks

________________ is how a project manager keeps track of the teams workload, ensures that things are getting done within a set period of time, and demonstrate progress to people outside the immediate team, like stakeholders.

Managing tasks

There are ________ job titles a project manager can have.

Many and varied

________ is when a project manager supports each individual in their team to meet expectations and exceed their own sense of personal potential.

Mentoring

Which of the following refers to a company's shared values, mission, and history?

Organizational culture

Which of the following are examples of internal customers?

Organizational departments Suppliers

Which three best practices can help a project manager approach change management on their projects?

Use tools to help implement a change Communicate about upcoming changes Practice empathy

As a project manager, your team is launching a new product. Each step to launch the product includes clearly defined tasks. A task won't begin until another task ends. Also, once the project starts, any changes to the product will be expensive. Which project management methodology is best for this project?

Waterfall methodology

Which project management methodology is organized in sequential phases (including initiative, planning, executing and closing)?

Waterfall methodology

Which project manager methodology is organized in sequential phases (including initiating, planning, executing, and closing)?

Waterfall methodology

Project Management

______________ is the application of knowledge, skills, tools, and techniques to meet the project requirements and achieve the desired outcome.

Project Life Cycle

The process of initiating a project, making a plan, executing and completing tasks, amd closing a project.

Before moving into the planning phase, a project manager needs to receive _____________ from the decision maker(s).

Project approval

Which term refers to the process of initiating a project, making a plan, executing and completing tasks, and closing out a project?

Project life cycle

Which of the following is necessary to be an effective project manager?

You must trust team members on the technical aspects of a project.

Suppose that as a project manager, you speak with stakeholders to determine which tasks the team should complete first. What project management value does this represent?

Prioritization

What are the three benefits of closing a project?

Share the teams accomplishments with people outside the team Celebrate the team's success Evaluate what worked and what didn't work

What are some ways that organizational structure can impact the role of a project managerV

Their access to resources Their approach to getting approvals Their level of authority

Which of the following project outcomes will most likely require change management in the organization?

Adopting a new supply ordering system Installing a new scheduling software on employees computers.

Why should project mangers always make a plan (phase two) before executing and completing tasks (phase three)?

Because creating a budget, setting a schedule, and determining roles and responsibilities is crucial to executing and completing tasks.

How does an organization align its project governance with its corporate governance.

By considering the long-term and short-term interests of the organization. By providing stakeholders with timely, relevant and reliable information. By making thoughtful decisions about which projects to take on and avoiding projects if they don't have sufficient resources.

______________ is how a project manager makes use of productivity tools and creates processes. The project manager may need to use certain tools and processes to do tasks like create a schedule and share information.

Planning and organizing

Which of the following are important project management responsibilities?

Planning and organizing Controlling costs Managing tasks

What did researchers project in 2030 for job growth in the project management field?

Project Management aligned roles will need nearly 90 million people to fill positions by the year 2027

What are the main phases of the project life cycle?

Initiate the project, Make a plan, Execute and complete tasks, Close the project

A project manager can learn about an organization's culture in which of the following ways?

Ask employees about workplace rituals and traditions. Observe employees within the organization Ask management questions to better understand what they expect.

A project manager forgets to asses how national holidays and team members vacations will affect the project's completion date. Now, because of team member time off, the project delivery will be two weeks late. What flexible planning strategy could the project manager have used to avoid the delay?

Assessing external constraints

Why should project managers always make a plan (phase two) before executing and completing tasks (phase three)?

Because creating a budget, setting a schedule and determining roles and responsibilities is crucial to executing and completing tasks.

How can project managers navigate organizational culture while working on projects?

By making observations By understanding their impact By asking questions

Imagine that a project manager has just begun working on a project for a trucking logistics company. The customer wants to see a proposal as soon as possible, but it is taking the project manager longer than expected because he needs more input from stakeholders and the project team. What should the project manager do to turn the project into a success?

Ask the customer for more time to consult with stakeholders and the project team to deliver an accurate cost and timeline proposal.

________________ is how a project manager oversees the financial components of a project and mitigates project issues and risks as they come up.

Budgeting and controlling costs

During which phase of the project life cycle does a project manager hand off all remaining deliverables?

Close the project

What can a project manager do to manage changes effectively and encourage project adoption?

Communicate clearly by being transparent and upfront with their ideas

The Lean Six Sigma approach includes which of the following phases?

Define, measure, analyze, improve, control

The lean six sigma approach includes which of the following phases?

Define, measure, analyze, improve, control

A cross-functional project team is s team that has ______________.

Diverse skill sets and works toward a common goal.

What three types of information can be helpful to include in your search for project manager roles?

Essential project management skills like coordination, organization, and leadership Common project management related buzzwords like "process improvement" and "risk management" Skills you've acquired in your current or previous position.

As a project manager, you choose the best project management methodology for your team and ensure they adhere to it throughout the project. What project management responsibility does this represent?

Help teammates adopt the right workflows and project management styles.

Project Management is valuable to businesses because it ___________.

Helps ensure that a project delivers the expected outcomes on time and within budget.

Which of the following best exemplifies the progression of a project management career?

Project manager to program manager to portfolio manager

What is true of successful project managers?

Project managers gain relevant experience in the real world since skills like budgeting and time management are transferable.

Why is it important for a project manager in a Matrix organization to clearly define roles and responsibilities?

Project managers must get approval from their direct superiors for any decisions they make about day to day project activities

What is an example of measuring progress for a cross-functional team?

Recording milestones and documenting when tasks are completed.

You're a project manager on a team improving a product. How can you make sure the project stays on schedule.

Track daily product improvement tasks of team members in a spreadsheet.

Suppose you are trying to figure out how a team member prefers to receive positive recognition. Which interpersonal skill can you use to make this determination?

Understanding motivations

A project is a temporary pursuit, and usually includes a set of ____________.

Unique deliverables

As a project manager, you want to integrate change management into your project. To prepare for the adoption of your reccommended changes and to gather information, you incorporate surveys, flowcharts, and culture mapping. These actions represent which change management best practice?

Use tools

Organizational culture refers to a company's ___________.

Values and personality

What is the project managers primary job in phase three (execute and complete tasks) of the project life cycle?

Monitor the project team as they complete tasks and break down any barriers.

A/an ________ allows you to work for a company on a project by project basis but not as a full time employee.

Contract

As someone interviewing for a project management role, you ask questions about how team members provide feedback, how the company celebrates success, and expectations of risk-taking. Which part of a company's culture do these questions help you learn more about?

Atmosphere

What action should a project manager take to ensure effective project governance?

Elicit the input of senior stakeholders since they are decision makers

Which of the following best describes organizational structure?

How members of the organization relate to and interact with one another

Which of the following are benefits of an internship?

Network with people in your desired industry Boost your resume Get short-term hands on industry experience

Which of the following might be part of s job description for an entry-level project manager role?

Our North Coast branch needs a new junior project manager who can channel drive and enthusiasm. You'll be front and center, hands on and contributing your creative energy to high impact projects.

Before moving into the planning phase, a project manager needs to receive _______ from the decision maker(s)

Project approval

What are three core concepts of the change management process?

Communicate effectively Create a sense of ownership and urgency around the project Select the right combination of skills and personalities for the team

When budgeting a project, what is the responsibility of a project manager?

Controlling costs to ensure more money isn't spent than what key stakeholders approved.

In which project phase does it help to ask questions such as: "who are the stakeholders?", "what skills and resources will the project require?" And "what are the client's or customer's goals?"

Initiate the project

Which of the following accurately describe how organizational structure impacts project management?

It affects the project manager's level of authority and heir ability to make decisions that impact the larger organization.

Which of the following statements is true of the change management process?

It includes the successful delivery and adoption of a completed project It requires effective communication from the project manager.

Which answer best describes a Classic organizational structure?

It refers to the traditional, top-down reporting structure with a clear chain of command.

As a project manager, your team is creating a product that requires flexibility - changes are likely to occur. Also, tasks will overlap or happen at the same time as other tasks. Which project management methodology is the best for your project?

Iterative methodology

When you review a job listing, which section offers the most insight when deciding if the time is well-suited for you?

Job description

Which project management approach uses the 5S quality tool, the DMAIC process, and Kanban boards?

Lean Six Sigma

Which project management uses the 5S quality tool, the DMAIC process and Kanban boards?

Lean Six Sigma