Quickbooks Online Certification
(19)Place the following QBO Customer transactions in the proper order:
1) Receive payment to record collection of the customer's payment. 2) Invoice to record the resale of product to customer and the customer's promise to pay later. 3) Bank deposit to record the customer's payment in the bank account. A) 2, 1, and 3. CORRECT B) 1, 2, and 3. C) 3, 2, and 1. D) 3, 1, and 2.
What transactions can be recurring?
1. General Journal Entries 2. Checks 3. Expenses
What are posting transactions related to sales?
1. Income 2. received payments 3. credit memos 4 sales receipts 5. refunds
How is a credit memo different from a refund receipt?
A credit memo affects accounts receivable
Under which setting tab do you enable inventory tracking?
Sales
New users are set up with what type of access?
All, None & Limited
A non-profit client wants to change the heading for her customers to Donors. Where should she go in QBO to change the setting?
Gear Icon > Settings > Advance > Other preferences > Customer Label
Which of the following is TRUE regarding general Journal entries?
General Journal entries require a good understanding of debits and credits and a great deal of care should be taken by non-accoutants when entering them.
(13)Which two QBO lists will be used when entering customer sales related transactions?
Customers List, and Products and Services List.
What is the primary reason for setting up a closing date in QBO?
To restrict users from deleting, editing, or adding transactions to a closed period, such as as fiscal year.
How do you deduct money from an employee's paycheck for health insurance?
When setting up an employee, click edit the deductions and contributions. Then add information for the deductions and it will automatically be deducted during each pay period.
Where can you find the transfer function in QBO?
Quick create
Where is the company settings page found in QBO?
Click the menu at the top right, select company settings.
(18)How does an account payable arise with a vendor?
When our business purchases on credit, it promises to pay that amount in the future.
How do you multiply screens to display over multiple monitors when working in QBO?
Windows menu > Menu items > Open new windows
How many consecutive days can you re-import QB desktop data into QBO from the date the QBO company is created?
180 days
How many regular users can access QB essentials subscription at one time>
3
(17)In QBO, what is the difference between a Bill form and an Expense form?
A Bill form records a service the company has received and has an obligation to pay the vendor later. An Expense form records expenses paid for at the time the product or service is received via paying cash, check or credit card.
(21)If Undeposited Funds was selected during Receive Payment, then which of the following is true?
A company must create a bank deposit to transfer the funds from the Undeposited Funds account to the appropriate bank account.
(23)What is NOT true regarding QBO time tracking?
A) A user must turn on QBO time tracking preferences before entering time. B) QBO provides two different ways to track time: Single Time Activity and Weekly Timesheet. C) SINGLE TIME ACTIVITY... is not automatically added to an employee's Weekly Timesheet. Usually, Single Time Activity is used by subcontractors vs. employees. D) A Weekly Timesheet is used to enter time worked by each employee during the week and includes time billable to customers.
(25)Which selection below is FALSE regarding Adjustments?
A) Adjustments bring accounts up to date and show the correct account balances on financial reports. B) ADJUSTING ENTRIES.... are dated the first day of the accounting period. C) Adjustments are typically made at the end of the accounting period to up date accounts before year-end reports are prepared. D) Adjustments are also called Adjusting Entries since we enter Adjustments by making entries into a Journal.
(14)All of the following are true regarding the Products and Services List except:
A) It collects information about the products and services sold to customers. B) NEW PRODUCTS MUST be entered twice to confirm the initial information is correct. C) It is a time-saving feature. D) QBO uses four types of products and services: Inventory, Non-inventory, Service, and Bundle.
(28)What is NOT true regarding QBO reports?
A) QBO OFFERS LIMITED NUMBER OF REPORTS... to ensure its users are not overwhelmed with information they do not need. B) Most QBO reports are accessed from the Navigation Bar. C) QBO offers numerous reports to meet the needs of a wide array of users. D) From the Navigation Bar, Dashboard can be selected which summarizes key financial information.
(2)Which of following statements are NOT true regarding QBO Chart of Accounts?
A) QBO automatically creates a Chart of Accounts when a new company is set up. B) QBO Chart of Accounts is customized by a user to fit its company's needs. C) QBO CHARTS OF ACCOUNTS is customized to fit a company's needs and is not overly useful regarding tax return preparation since it is completed by using an IRS form. D) QBO Chart of Accounts is aligned with a company's tax return since QBO is used to organize financial information for tax preparation.
(26) In QBO, Recurring transactions can be classified as: 1. Scheduled 2. Unscheduled 3. Reminder. Which of the following statements is NOT true regarding these three classifications?
A) SCHEDULED TRANSACTIONS.....are a great option to use for Recurring adjusting entry transactions since adjustments generally are for a constant amount each time. B) Scheduled transactions mean QBO automatically enters the transaction on the date the user specifies. C) Unscheduled transactions appear in the Recurring Transactions list but QBO will not automatically enter the transaction. D) Reminder transactions mean QBO will alert us with a reminder when we should use a recurring transaction to enter in an adjustment.
(5)Which of the following is incorrect regarding the type of tax form related to legal form of organization?
A) Sole Proprietorship - Form 1040 Schedule S B) C Corporation - Form 1120 C) Partnership - Form 1065 D) SOLE PARTNERSHIP - Form 1140 Schedule C
(30)What is NOT true regarding Tax forms?
A) The objective of the tax form is to provide information to federal and state tax authorities. B) WHEN PREPARING TAX RETURNS... a company uses the same rules as those used to prepare financial statements. C) When preparing tax returns, a company uses different rules from those used to prepare financial statements. D) Tax forms include: Federal and State income tax returns, Federal Payroll Forms and Federal Form 1099.
(15)Which of the following is NOT true regarding the Allowance method?
A) The uncollectible accounts expense is estimated in advance of the write-off. B) The estimate can be calculated as a percentage of sales or as a percentage of accounts receivable. C) The method should be used if uncollectible accounts have a material effect on a company's financial statements. D) THIS METHOD IS USED for tax purposes.
In which situation should you use the Item details on a bill, check or expense?
To record the purchase of products or services, such as inventory parts
(10)What determines whether a company can pay its bills on time?
Adequate cash flow
What report contains the sections: Assets, Liabilities, & Equity?
Balance Sheet
(8)QBO groups transactions into the following different types?
Banking and Credit Card, Customers and Sales, Vendors and Expenses, and Employees and Payroll.
There are two basic ways to update QBO Lists:
Before entering transactions and While entering transactions.
What lists can be imported from excel spreadsheets when setting up a QBO company?
Chart of Accounts, Customers, Products & Services, Vendors
Which of the forms are NOT customizable in QBO?
Checks
Which of the following lists can NOT be accessed froth left Navigation Pane?
Classes
What are 2 options in company settings, for categorizing sales and expenses into different locations & departments of a business?
Classes and Locations
If you are setting up a product/service. What happens if you select the box next to "I purchase this product/service from a vendor?
QB provides filed so you can track purchases and sales information.
How do you change the report basis (accrual vs. cash) for just one report?
Click customize button on the report and then choose Accrual or cash in the accounting method.
In QBO, what is the best method to enter a business lunch paid for with the company debit card?
Click global create button and select Expense, Fill out expense and use debit card as payment method.
What is the proper procedure for entering a sale in which a customer purchased something from you and paid for the entire balance of the sale right away?
Click the Global create button, click sales receipt, fill out info, save sales receipt
How do you pay a health insurance company, after withholding employee funds for this?
Click the global menu, select Bill, Expense or check. In the account details area of the form, enter the appropriate payroll liability or sub account. Save
(27)What is the difference between a correcting entry and an adjusting entry?
Correcting entries fix mistakes in the accounting system. Adjusting entries are not mistakes but updates required to bring accounts to the correct balances as of a certain date.
How do delayed changes affect a customers balance?
Delayed changes have no effect on a customers balance.
Which of the following cannot be imported using the import data tool in QBO?
Employees
What are the non-posting transactions related to sales?
Estimate, Delayed Charge, Delayed Credit
What does QBO do when you make a customer that has an open balance, inactive?
QBO creates a credit memo and applies it to any open invoices which makes the balance zero
(9) Revenues are:
Increased with credits and decreased with debits.
(20)What are the four types of products and services QBO uses?
Inventory, Non-inventory, Service, and Bundle.
(22)What is true regarding FUTA?
It is a payroll tax owed by the business and reported annually on a tax form 940.
Which of the following is TRUE regarding your chart of accounts, when setting up a new QBO company?
It is possible to add more accounts after starting a new company.
(12)Which statement best describes a bank reconciliation?
It is the process of comparing, or reconciling, the bank statement with a company's accounting records for the cash account.
(16)When is the Bill onscreen form used to record a vendor transaction in QBO?
It is used to record services for which a company has been billed for and agreed to pay later.
(24)Which of the following describes the QBO Mobile Payroll app?
It offers employers the convenience of running payroll from their device (Apple or Android) and is synced with QBO.
The Sales Center is found in the _________________________ in QuickBooks Online.
Left Navigation Pane
How are sales reps tracked on sales forms?
Navigate to company settings> In the Sales category of settings, create custom field for sales rep.
Entering time into QBO affects with accounts?
Non, because time sheets are non-posing entries.
Entering a purchase order for inventory affects which accounts?
None, because PO orders are non-posting transactions.
When reconciling a bank account, which of the following could cause a difference or discrepancy?
One of the transactions you've made does not match the banks records.
When creating a statement for customers, which of the following options is NOT available with QBO?
Overdue Balance statement
Which report is also known as an income statement and summaries income & expenses for a period of time?
Profit and Loss
(29)The financial statements must be prepared in a specific order. What is that order and why do financial statements need to be prepared in that order?
Profit and Loss, Balance Sheet and Statement of Cash Flows. This order is required since the net income obtained from the Profit and Loss statement is used to increase owners' equity on the Balance Sheet. The Balance Sheet's updated accounts are needed to prepare the Statement of Cash Flows.
(7)Which of the following is false regarding updating QBO Lists?
QBO does not encourage updating While entering a transaction since it can lead to disorganization.
Which report shows you how much you owe for sales taxes?
Sales tax liability
If you have a customized report that you use each month, what feature let you run the report with updated data each month?
Save customizations
How are invoices customized in QBO?
Select company menu>Company menu>From the menu to the left, click sales & "customize look and feel" >save
How can yo tell QBO to email someone a copy of a report on a regular basis?
Select reports, go to my customized reports, select report and click edit, then click "set the email schedule for this group".
(11)What is the correct process to record a Bank Deposit (not related to customer sales)?
Select the Create (+) icon, select Bank Deposit under Other, click on Bank and enter the date, select Received Form in Add New Deposits, then select the appropriate Account and enter in the information necessary. Use Attachments to add a file or photo of the source document.
Which of the following steps are needed to track inventory?
Signup for QB Plus > Go to account Settings > Products and Services > Track inventory
(3)Which of the following is correct regarding a company's legal entity type and the tax form it must file with the IRS?
Sole Proprietor - Form 1040 Schedule C
TRUE OR FALSE: You can merge an income account with another income account?
TRUE
TRUE OR FALSE? When importing your data from desktop to QBO anything that is in your QBO during import will be overwritten.
TRUE
Vendor credits reduce what you owe the vendor. TRUE or FALSE
TRUE
Your client users QBO simple start - How many accountant users can they have?
TWO
Which report tracks changes and deletions to transactions, as well as tracks which user made those changes?
The Audit Log report
(1)Accounts and Settings is an option available by clicking on the gear icon in the upper right side of QBO screen. What is the difference between chart of accounts and recurring transactions?
The Chart of Accounts is a list of accounts the company uses and Recurring transactions are transactions saved for future reuse.
What company information does QBO ask for when you first create a new company?
The industry of business
(6)What is the primary objective of accounting and how does QBO assist in achieving this objective?
The primary objective of accounting is to provide information for decision making and QBO is used to capture, track, sort, summarize, and communicate financial information.
What can you do to filter the home page so that it doesn't display sensitive financial Information?
Turn on the "Private Mode" from the home page
How do you enter your new employee's annual salary of 60,000 in QBO?
When entered a new employee, under "How much do you pay this employee, select salary, enter the amount, and select year.
How does QBO distinguish which income accounts should be affected when you use a product on a sales form?
When setting a product or service, you assign the income account. Later when you use the product or sales form QBO uses that account to record income.
(4)In QBO, account numbers are:
a combination of being randomly assigned and assigned alphabetically buy the user of QBO.
