Test 3
Which document design feature below would NOT help your audience preview report contents?
A conclusion
All the questions below require a skillful answer to avoid the impression that you are being defensive or dismissive EXCEPT one. Which is it?
A question that asks you for an example
According to Eric Paley, the founder of a venture capital company, what type of report provides the most concise way to express an idea for discussion and decision making?
A report deck
Which of the following does NOT need documentation in your report?
A table populated by data from a survey conducted by your company
What type of report is intended to educate its audience on a topic central to the company's business?
A white paper
Which of the following are NOT typically presented as a podcast?
A white paper
Which is NOT a typical category used in meeting minutes?
Abstracts
Which is an ethical, non-misleading way to display data in a graph?
Accurately display collected data
What should you do if you are asked a question during or after a presentation that you cannot answer?
Admit you don't know the answer
What is the main difference between an abstract and an executive summary?
An abstract is used for informational reports and an executive summary is used for analytical reports.
Which feature below is NOT something all slide decks include?
An executive summary
In report writing, what do you call a stand-alone graphic that combines multiple representations of data to provide a complete picture?
An infographic
Which three combined elements make up the identifying information commonly found on a report's title page or cover?
Author, date, report title
Which is NOT something you'd do during the composing stage of the report writing process?
Check for mechanical errors
Which of the following is NOT a main goal of your presentation's opening?
Describe audience benefits
How do you remove clutter from a table?
Eliminate unnecessary grid-lines
How can you organize the middle of the presentation so it will be easy to understand?
Emphasize points that are meaningful to the audience, limit the number of key points, and organize using recognizable patterns
Which of the following is an example of an analytical report?
Feasibility report
Which of the following suggestions will NOT help you warm up effectively for your presentation?
Focus on the risks associated with your proposed idea
Which is NOT a benefit offered by having a question-and-answer (Q&A) session during a presentation?
Getting a promotion
What is a progress report designed to do?
Give your supervisor an update on the status of a longer project
What kind of stance is suggested to help you feel comfortable and control your body during the presentation?
Hands loose at your side, knees and elbows relaxed, weight balanced on both feet, shoulder-width apart
Which is NOT a feature of a report deck?
Heavy visuals with minimal text
Analyzing key decision makers in your audience is critical. Which question below is NOT designed to yield helpful information about this audience?
How much time do you have to persuade key decision makers?
Which is NOT an example of a data graphic?
Illustration
Which of the following does NOT belong in your presentation's closing?
Illustrations of your expertise
How does a storyboard help you create an effective presentation?
It allows you to visualize presentation flow
Which graph is the best to use if you want to show changes over time to emphasize a trend?
Line chart
Which report medium would you choose to communicate a report that is informal but contains sensitive information for employee eyes only?
Memo
When is it acceptable for your presentation to include a photo found on the Internet?
Only when you cite the source on the slide
What is the most common format for online distribution of reports?
Which is the best revision of the following sentence for use as a bullet point on a slide? "Thanks in part to our sales team's redoubled efforts, this quarter's profits have increased 51% from this same time last year."
Quarterly profits up 51%
Which technique could you use to capture your audience's attention in the opening of a presentation?
Recite a quote from an authority on your subject
Which is NOT a criterion that decision makers can use to judge the validity of a feasibility report's proposal?
Report page length
Which of the following is something word processing software CANNOT achieve for you?
Sentence clarity
What common mistake do presenters often make in organizing presentation content?
They let the information dictate the organization
If your audience will need to take notes during your slide presentation, what kind of format should you choose for a handout?
Three miniature slides per page with lines to the right of each
Which guidelines should you use to prepare a document for readers who are NOT native English speakers?
Use consistent terminology
What is the best way to integrate data displays into your report?
Use text to explain what the audience is seeing
Which question from this list would you typically NOT ask when analyzing your report audience?
When does my audience need this report?
If you need to provide a product demonstration during your presentation, you should use ____.
a prop
If you need to communicate complex material that must be examined carefully during your presentation, you should use -.
a slide deck
Begin analyzing your presentation's purpose with _____ in mind.
a specific outcome
When writing a trip report, it is best to organize it by _____
describing the results of the trip
Design your slides so that you'll be able to _____ if you are presenting virtually via computer.
direct the audience to slide content by pointing with your voice
It is now generally accepted that listeners can retain _____ separate pieces of information in their short-term memory before losing the important parts.
four or five
In most business presentations, the main message should do all of these things EXCEPT ___.
give the audience reasons for the request
During a presentation, when you speak to people in the front of the room, _____.
maintain the same volume level so that everyone else can hear you
Reading from notes or a script you hold during a presentation
makes you look like a novice
How should you dress for a formal presentation?
Business-formal clothing
