BComm 11

Form reports are used for

repetitive reports

Report addenda contain additional materials and follow the conclusion of a report. What materials should be included in the report addenda? Check all that apply.

References An appendix of supplementary information

The _____ is included in the report text of a formal report.

body

Identify an accurate statement about short reports.

They use headings and subheadings to reflect organization.

While writing a report, a researcher's credibility can be enhanced by:

avoiding the use of emotional terms.

By placing conclusions at the beginning, you make a reader's job easier. When a report's conclusions are stated at the beginning instead of at the end, this is called organization.

deductive

Our sales team has had many successes in the past year. , our revenue has fallen compared with last year.

However

Which of the following statements is true of the title page in a report?

It includes the date and the name of the author of the report.

Short reports are written in a number of formats. Which of these is not a likely format for a short report?

A proposal

What should Joyce's report include?

A title page, an executive summary, an introduction, a body, an appendix with relevant statistics, a summary, and conclusions about the value of each type of advertising

Yvette has been asked to evaluate three possible locations for her company's next sales conference: San Diego, Miami, and Dallas. Her boss is interested in the cost of airfare for the sales team, the quality of the hotels, and entertainment possibilities for each location. He also wants to know the total cost. After researching each location, Yvette creates the following outline for her report: I.Introduction A.Overview of conference B.Method used to evaluate locations I.Dallas III.MiamiI V.San Diego How could Yvette improve this outline? Check all that apply.

Add a conclusion and recommendations. Compare the cities in one section with subsections showing how the cities compare on airfare, hotels, and entertainment.

Tre, a motivated member of his community, has decided to propose to his neighborhood association that the fees for the community pool need to be increased due to the maintenance costs of the aging structure. Which of the following elements would not be necessary within the preliminary parts of his report?

Authorization

While choosing a writing style for a formal report, which of the following suggestions should you follow?

Avoid first-person pronouns as a rule.

Proposals are an important part of how a lot of companies do business. Proposals may be internal, external, solicited, or unsolicited. Each type of proposal fills a different business need. Which of these should be included in a proposal? Check all that apply.

Details about how the problem will be solved Price

GameDrive Inc., an outdoor sports arena, is planning a new aquatic sports section in its complex that would be open to the general public. The management plans to organize professional coaching sessions in the new section. In this scenario, which of the following reports will the management use for the purpose of registrations?

Form reports

Which of these statements describe executive summaries? Check all that apply.

Executive summaries introduce the report and preview the major divisions. Executive summaries summarize the major sections of the report. Executive summaries highlight the report's conclusions and recommendations.

Reports serve many purposes. The type of report you write depends upon the situation. When writing reports at work, you will need to decide whether each document you write will be short and informal, very formal, or somewhere in between. Which of these summarizes the essential elements in a formal report? Check all that apply.

Executive summary

Short reports are organized similarly to long reports, but they tend to focus on the report body (problem, method, findings, and conclusion) and provide only the minimum supporting materials to achieve effective communication. Some short reports use a personal writing style. What does a short report that uses a personal writing style include? Check all that apply.

First- or second-person pronouns

Rohan is a manager in the corporate office of a chain of restaurants that has been negatively affected by the recession. His boss has asked him to study how the company could cut costs without alienating customers. He has prepared a 20-page report that includes charts of current costs and projections of the effects of five different cost-cutting measures. What would be the best title for Rohan's report?

Five Ways to Cut Costs While Keeping Customers Happy

Which of the following are benefits of a form report? Check all that apply

It ensures that the data will be uniform. It increases clerical accuracy. It saves time for the writer.

Tufail is preparing his senior thesis. He identifies the major and minor points that are to be covered and organizes them under these headings: problem, method, findings, and conclusion. In this case, this planning document is an example of _____.

It serves as a framework on which to build the report.

Long, formal proposals include budget or costs sections. Which of the following statements is true about the budget or costs section of a proposal?

It should come after the main body of the proposal.

Choose the best way to complete these sentences in objective, unbiased language.

Our IT department did not respond to five phone calls when the email system went down .

The introduction of any report is important because it orients the reader. Which items should be included in the introduction of a report? Check all that apply.

Preview of the major sections of the report Explanation of special terminology Topic

Like all reports, proposals follow structures and include sections designed to "sell" the reader. Which headings would be appropriate for the section of a proposal that states the problem you are going to solve? Check all that apply.

Project Description Purpose

Tabulations and enumerations often make information easier to understand. What types of report content would fit well in a numbered or bulleted list? Check all that apply.

The dates for next year's monthly staff meetings The steps for submitting an expense report The reasons that support a recommendation

Different types of reports use different writing styles. For example, formal reports may require a more formal style than routine business documents. In order for your readers to understand your message, the writing in your report needs to be clear. Be sure you understand the style expected for formal report writing. Read the sentences, and then choose the best revision advice. The project was completed by Jim Smith, Joe Kita, and Abby Ma. Which is the best revision advice for this sentence?

The sentence should be active rather than passive: Jim Smith, Joe Kita, and Abby Ma completed the project.

You work for an aerospace company that assembles and supplies the interiors of luxury airliners. Your company is preparing a solicited proposal presenting a plan to supply lavatory and storage components to a large South American aircraft manufacturer, Brazilline. You are on a team of 12 managers and engineers who are responsible for writing the proposal. You are expected to collaborate and write a 75-page proposal to send on to Brazilline. Your team begins by brainstorming and planning. What is the next logical step in your proposal process?

The team lead should delegate responsibility for specific research and sections of the proposal.

Starting next month, we meet in the conference room. Which is the best revision advice for this sentence?

The verb should be in the future tense: Starting next month, we will meet in the conference room.

Which of the following statements is true of short reports?

They are often written in memorandum, email, or letter format.

Consider this situation: Your boss has requested that you send her a monthly report on your department's expenditures compared with the budget. What should you do? Check all that apply.

Use headings to highlight standard information. Use a deductive approach so she sees the results before the explanation.

You are writing a report about regional, new-product sales for your company's management team. Which heading does not fit with the others for your report?

West: Worst Sales in the U.S.

The scope of a proposal is the section that explains what you propose to do and places limits on what you are promising to accomplish. Which of these following headings could be used for the section of your proposal that states your purpose and scope? Check all that apply.

What the Study Will Cover Areas Served

Tufail is preparing his senior thesis. He identifies the major and minor points that are to be covered and organizes them under these headings: problem, method, findings, and conclusion. In this case, this planning document is an example of _____.

a content outline

unsolicited proposal

a proposal prepared by an individual or firm who sees a problem to be solved and proposes a solution

external proposal

a proposal written to generate business; one organization describes how it can meet the needs of another by, for example, providing a product or service

justification report

a report that outlines comparative information clearly to the reader; used commonly when comparing items for purchase

analytical report

a type of report designed to solve a specific problem or answer research questions

Organizing a report is crucial to making sure the reader understands the information presented. Many companies have their own styles and formats for organizing reports; however, there are general organizational guidelines that apply in most situations. Begin organizing your report by creating an outline. To develop an outline, you should list the major and minor points you want

in a logical sequence for the reader

Your boss has asked you to write a proposal to be sent to a potential client. A report would be most appropriate.

long, formal

addenda

may include all materials used in the research but not appropriate to be included in the report itself

A short, internal proposal that remains within the organization would be formatted as a report.

memo or email

Solicited proposals

proposals generated when a potential buyer submits exact specifications or needs in a bid request

internal proposals

proposals used by managers to justify or recommend purchases or changes in the company

Preliminary parts

report sections included to add formality to a report, emphasize report content, and aid the reader in locating information in the report quickly and understanding the report more easily

short report

reports that include only the minimum supporting materials to achieve effective communication

Form Reports

reports that meet the demand for numerous, repetitive reports; include college registration forms, applications for credit, airline tickets, and bank checks

Executive Summary

short summary of the essential elements in an entire report; also called an abstract, overview, or précis