BUS 271: Week 7 Module 8: (Developing and Delivering Business Presentations)

Laura has to give a presentation to senior nursing staff at a nursing home. The topic of the presentation is new patient-care products Laura's company is introducing. She has the opportunity to talk with the Executive Director of the nursing home before she starts her presentation. Which set of questions is the MOST useful in helping Laura to make good decisions about her presentation?

Are all of your senior nurses native English speakers? How comfortable would they be with an interactive presentation? Is there any terminology I should be aware of to avoid giving offense?

(Microsoft PPT) How do you insert text boxes?

Click inside a placeholder and enter text or Insert > Text Box

(Microsoft PPT) How do you insert slides from the home tab?

Click on New Slide (or Duplicate Slide, to copy the current slide layout) If you clicked New Slide, select a layout that best fits your content Press enter

An alternate way to add a picture WITHOUT using the Image button on the toolbar is which of these?

Click on the Insert dropdown menu and choose image

Katherine wants to include in her presentation a short video of kids jumping rope to motivate her team to have fun with their new pop-up store concept. What's her most efficient plan of action?

Click on the Insert dropdown menu, choose Video, and then type "kids jumping rope" into the search bar. She can then click on the video she wants and hit the Select button. The video is now in her presentation

Zoe wants to be sure her company's logo is in the center of her title slide. What should she do?

Click on the logo image, click on the Arrange pulldown menu, and click Center

To save a new Google Slides presentation:

Click to edit Untitled presentation and rename

In his marketing job, Jonas creates and delivers a lot of presentations. He has a post-it above his desk with the three important things he wants to remember about every presentation he does. What does the post-it say?

Content! Organization! Delivery!

google slides: arranging objects

EX: layering text, imagery, lines, shapes, or other objects -To manage objects on a slide: Click Arrange from the main menu. Choose from the following options :Order: Put the object behind or in front of the text, other objects, or images. Align horizontally or Align vertically: When you select multiple objects, you can align the edges of the objects. Center on page: Center objects vertically or horizontally on a slide. Rotate: Change the orientation of an object, by flipping or rotating it. Distribute: When you select three or more objects, you can evenly distribute the space between them. Group: Lock multiple objects together to make them easier to move around and format. ***The Google Slides gridline feature, enabled by default, also provides a visual to help with alignment. When you click and drag an object, you will see colored lines appear that will help you align the object with other objects on the page. This setting (View > Snap to > Guides) is selected by default.

If you're not working with PowerPoint Online, you will need to save your presentation manually: click on the ____ tab.

File **You'll then click Save or Save As in the menu along the left side of the screen. Note: you can also use the common keyboard shortcuts Ctrl + S (Windows) or Cmnd + S (Mac).

Your meeting organizer sends you an email asking you to edit your presentation down to 15 minutes to accommodate a "drop in" visit from your President. To delete one or more slides:

From the Home tab, click on a slide thumbnail and select Delete

You're building a layered slide, with a full-size image and a text box. You created the text first and it's now obscured by the image. To bring your text forward, you would use the following commands:

From the Home tab, select Arrange > Send to back

you have vowed to create a custom presentation using none of the default slide layouts. To add text in an area where there is no preformatted text box:

From the Insert Tab, select text box

(Microsoft PPT) How do you delete slides?

Highlight slide > delete

Parts of a Good Presentation include:

Macro level: key elements are content, organization, and delivery Content: substance and style --substance = the originality and significance of your idea, the quality of your research and analysis, clarity and potential impact of your recommendations ---style= include confidence and credibility Organization: strong opening, logical and well-supported information, sense of flow, put thought into information design Delivery: body language, word choice, personality & professionalism, passion on subject

Death by powerpoint

Phenomenon caused by the poor use of presentation software (confusing graphics, too much text, reading slides, etc.) -not enough emotion or substance 10/20/ 30 rule: 10 slides, 20 minutes, 30 point font minimum

(Microsoft PPT) : arranging objects

There may be times when default line spacing doesn't work or you're trying to build a slide that involves multiple blocks of text and/or imagery. That's where PowerPoint's Arrange function comes into play. Arrange allows you to order (layer) objects, bringing individual elements forward or sending them backward. It also allows you to flip objects. From home tab, select arrange

To save your presentation on your desktop: choose

This PC, select my Desktop and title your presentation—for example, "To-the-Bank Retail Trends." At this point, you will also choose the format you want to save your presentation in Save as type. If you will be sharing your presentation with other students or colleagues who are using an older version of PowerPoint, select PowerPoint 97-2003 as the type from the drop-down list. Otherwise, go with the default option

Understanding your audience will allow you to articulate what may be the most critical aspect of your presentation:

WIIFM," or what's in it for them

Which of these is an example of the What-Is/What-Could-Be model?

We currently only allow the Merchandising and Display Supervisor to develop store displays, so if that person is feeling uninspired or bored, we end up with the same ideas repeatedly. If we allow sales staff to pitch display ideas, the Merch Supervisor will be able to cultivate and polish those ideas. We will end up with fresher displays, we will recognize undiscovered employee talent, and our Merch Supervisors will still be in charge of final outcomes.

(Microsoft PPT) How do you add slides from the Thumbnail Pane?

You can also add slides from the thumbnail pane, the left hand column of your screen when you're in the default or Slide view. Select (highlight) the slide you want the new slide to follow Right-click on the slide Select New Slide for the default content slide layout or Duplicate Slide to copy the slide layout and content OR, to use a shortcut to duplicate the slide layout (not content) Select (highlight) the slide you want the new slide to follow Press Ctrl + M (PC) or Cmnd + M (Mac) Note that your layout choice isn't final, so don't overthink the decision. If you're just trying to get your thoughts down on slides, select Duplicate Slide and fine-tune later.

Which of the following is the best lead-in for your presentation?

a chart illustrating the new product development performance relative to plan

To save documents on MIcrosoft Powerpoint:

choose format you would like and Ctrl+S

Saji was exploring the Themes menu for a presentation she just started working on. She found one she really liked, but wanted to look at the next one just to check it out. Nope, she still likes the previous one better. What's the quickest way to get it back?

click Ctrl+Z and the cool theme will be restored

Emilia is creating a presentation to use in training new hires. She has just started working on a Title and Content slide that defines key terms used in their store. Suddenly, she gets a great idea to make it into a kind of quiz game with the terms in one text box and the definitions in another, so her trainees will have to work together to try to match each term with the right definition. In order to fit this idea into the slide she's already started, she should ________.

click on any corner of the existing text box to resize it to half the slide width. Then she can copy and paste a new one next to it

(Microsoft PPT) To delete slides:

click on border and press delete or backspace keys Highlight the slide in the thumbnail pane and press delete Highlight the slide in the thumbnail pane and press the delete icon (Home tab) Highlight the slide in the thumbnail pane, right click and select Delete Slide

Tonya's presentation has a slide that includes a large section of an Excel spreadsheet. To keep her on track while she's delivering the slides, she wants to add some bullet points to sum up the spreadsheet. How

click on the Insert menu and then choose Text Box

A manager from another store uploaded to OneDrive a picture of a really cool display for Angela to use in her presentation to her regional manager. What are the steps for Angela to get the photo into her presentation quickly and easily?

click on the Insert menu; choose Online Pictures; choose OneDrive from the pulldown menu; click on the folder the photo is in; click on the photo

To move a slide on google docs:

click on the slide in the sidebar—this will highlight the thumbnail—and drag it to where you want it to appear. A second sorting option is to shift from the default ("Filmstrip") view to Grid view—View > Grid view—and use a select, drag and drop method. You can toggle between the default and Grid view by selecting the icons at the bottom of the thumbnail window.

Which of the following is NOT a way to add a new blank slide? -click the File menu and then click New -right click on the thumbnail sidebar and then select New Slide -Ctrl+M

click the file menu and then click new

To save a new Microsoft PowerPoint presentation online:

click to edit Presentation and Rename

Maddie and Mary have been working on their presentation for a while when they decide to change slide themes. They will need to resize a few text boxes to accommodate the theme graphics. How should they do that?

click within the text boxes and then drag the anchor squares until they have the size and shape they want click within the text boxes and then drag the anchor squares until they have the size and shape they want

style elements include:

confidence and credibility

The key elements of a good presentation are:

content, organization, and delivery

(Microsoft PPT) To create a new PPT:

double click on "new blank presentation"

Riley's supervisor has decided he wants the recommendations to come last in Riley's presentation instead of at the beginning, so Riley now has to move some slides around. Which of these methods should he use?

drag and drop the recommendation slides to the end of the presentation

Enzo is just starting a presentation in Google Slides. He wants to choose a theme that will really get his team excited. Finding a theme will be ________.

easy; there are lots of themes to choose from, and it's easy to "test-drive" themes to see which one he'll like best

Nestor's English is very good, but it's not his first language. He's working on a presentation to introduce a new executive fashion line for spring. He wants to talk about the uniqueness of some of the pieces in the line, so he uses an app to find synonyms for "unusual." The app gives him "memorable," "conspicuous," and "exceptional." Which word has the best connotation for his target audience?

exceptional

(Microsoft PPT) how do you change presentation theme?

formatting options, design tab

The third step is

honing your message

Jeff's presentation is called "Successful Forecasting for 2019 and Beyond." Where should he type this title in order to have it format automatically as the presentation title?

in the title box where it says Click to Add Title

Cleo has found a short video on YouTube that really captures the mood and energy she wants her staff to strive for during the upcoming back-to-school rush. She should ________.

include the video because it's relevant and will add interest and engage her staff include the video because it's relevant and will add interest and engage her staff

You're considering the development of your slides for a presentation to a diverse audience. To ensure that the message you intend to communicate is the message that's received, a presentation best practice is to:

incorporate appropriate images and media to engage multiple learning styles

How do you add images on google slides?

insert > image (art and images add impact)

(Microsoft PPT) how do you add videos?

insert > online videos > open

Tom's toy company is introducing five new dolls in their SuperTeens line. He wants to present them all on one slide before he goes into detail about each one. In order to space them evenly on the slide, he should ________.

insert the five photos on the slide, select all five, then choose the Arrange pulldown menu and select Distribute

You are creating a presentation to celebrate the high performers on your team. You think it would be a really nifty idea to have your store mascot, Wallace the Walrus, giving his signature thumbs-up next to photos of each of the people being honored. The problem is that you want Wallace to face right, and the image you have of him is facing left. What's your best option?

insert the picture you have and use the Flip Horizontally command to make Wallace face the right way

Which of these approaches is NOT a good way to add a new slide or a duplicate slide to your presentation? a- clicking the Home tab and using the New Slide menu b- right-clicking the slide that precedes the new slide in the thumbnail pane c- inserting a slide from a different presentation

inserting a slide from a different presentation

Identifying the purpose of a presentation is important for which of these reasons?

it determines your content and approach in both creating and delivery of the presentation

The purpose of the 10/20/30 rule is to do which of these?

keep slides cleanly designed and easy to follow for both the presenter and the audience

Shanika has been assigned her first-ever presentation since being promoted to the corporate office. She's really nervous about it, especially since her boss keeps tossing around the phrase "death by PowerPoint." Once Shanika figures out what this means, she should be able to avoid it by focusing on which of these things?

keeping her slides clean, easily desirable, and audience focused

The bulk of your presentation is developing the contrast between what is and what could be in order to set up your proposed resolution of the conflict or challenge. The objective is also to establish the validity of your arguments, so your proposed call to action is perceived as a

logical, ideally inevitable, conclusion of the conflict.

Lashonda is working on her first presentation in her new job as sales analyst. She wants to show that she knows her stuff, but she also wants to make her mark and stand out from the crowd. What should she do?

make sure her information is presented in a way that's useful to her audience; this includes slide design that helps with the flow but isn't distracting from her main purpose

As mentioned above, the web-based version of ____ ____ will save your file automatically, assigning a default title of Presentation. If you have multiple presentations in progress, it will save subsequent files as Presentation1, Presentation2, etc. To (re)name your presentation, click the default title, type your desired title and press enter.

microsoft PPT

(Microsoft PPT) How do you add slides from the insert tab?

new slide > select layout > enter

Tressie already has a Gmail account. To log into Google Slides, she also needs ________.

nothing, a gmail account s all she needs

Substance elements include:

originality and significance of idea, quality of research, clarity and impact of recommendations

Generally the first step in developing a presentation is identifying your ?

purpose

The reality is that your features won't matter if you don't deliver one essential benefit:

relevance.

Preet needs to find a really high-quality picture of a Mike's Merch store in her area, Clover, Indiana. A Google image search on the store location yields a lot of amateur cell-phone photos. Rather than scrolling through endless bad pictures, what should she do?

search on "mike's merch clover indiana stock photo" and scroll through the high quality photos

(GOOGLE SLIDES) -- To incorporate clip art,

select Insert > Image to open the Google Image browser. In the Search area "Search for Google Images," enter your keyword or desired image and clip art as your search terms.

You want to add emotion to your presentation and decide to look for a compelling image. To do that:

select insert > image > search the web > enter search term> select insert

You're creating a class presentation on note-taking strategies and want to include the YouTube video that taught you how—and why—to use Cornell notes. To add it to your presentation:

select insert > online video > Search Youtube > select a video > Insert

You want to incorporate a powerful image to balance the text and data in your presentation. You recently took a photo that would be perfect. To insert your photo:

select insert > picture > click to select and click Open to insert

You're doing a lunch & learn for your team, and you want to add something that will be engaging as well as informative. You saw a YouTube clip recently that would be a perfect addition. To add it to your presentation:

select insert > video > search youtube > select insert

You are ready to venture outside the box (slide layout templates). To add a text in an area where there is no preformatted text box:

select insert and then text box

Your meeting organizer sends you an email asking you to edit your presentation down to 15 minutes to accommodate a "drop in" visit from your President. You think it would be easier to delete and move slides in grid view. To shift from the default to grid view:

select view and then grid view

After a scare when she had to leave her desk suddenly before she could save her presentation, Petra now names and saves her Google Slides files as soon as she gets started. Her steps to doing so are ________.

she clicks on Untitled Presentation in the top left corner and then types in the title she wants

To create a text box in Google Slides, simply click on the ______ button. A ______ will appear, and you can _______ to get a box the right size.

text box button; crosshair symbol; click and drag

Sana is preparing a presentation on customer service. She thinks it will be easier to understand her presentation if she has the customer dialogue in one font and the salesperson response in a different font. In order to achieve this, she should look for a theme ________.

that she likes; she can change the fonts within the theme to whatever meets her needs

the first step in developing a presentation is to identify:

the intended outcome of your presentation

After you've chosen a search term to find a YouTube video, several options appear in a pop-up window. Hovering your cursor over one of the video thumbnails will tell you what?

the name of the video

You're delivering a presentation to your sales team on integrating social media into their prospecting routine. Which of the following is NOT a primary factor to consider?

the room you are presenting in has a slow internet connection

Kate has a video stored on her desktop that's also on the company's YouTube channel. Which version is easier to add to her presentation?

they are about equally easy

You are applying for a design position within your company, and part of the application process is to give a presentation about yourself and your experience. The only software you have available is PowerPoint. Which of these is the best option for you to make a good impression?

use your design skills to create your own theme within PowerPoint that represents the company's aesthetic with color, shapes, and complementary fonts

The benefit of a strong, unified message is which of these?

your audience will feel that you know what you're talking about and you understand them; if you're really good, you succeed at building your idea inside their minds

How do you create new presentations on GOOGLE SLIDES?

•Click plus (+) sign in Blank Presentation box •Title: [Untitled Presentation] box and type title

Common Presentation Tools include:

•Presentation software •Polling software •Handouts •Giveaways •Pens/pencils/markers •Flip Charts Dry Erase Boards

Creating a good presentation:

•involves research, analysis, reflection •start with end in mind •think of purpose, audience, and message -keep desired outcome in mind (audience and personal) -test drive presentation: ask colleagues, friends, family to listen -reject bad presentation memories

So, prior to crafting the drama (in word or slide), you need to hone in on three things:

The purpose of your presentation Your audience Your (one) message

One of the slides in your presentation is an introduction of three new team members, with a row of three headshots and three text boxes with brief profiles below. You built it on the fly, and the rows of boxes are not even. To format the two rows horizontally, you would use which of the following functions:

arrange > center on page

The second step in the presentation development process is

audience research.

Pecia is a regional manager, and she's finishing a presentation in which she describes the benefits of in-store product demonstrations. Which of these would be a strong Call to Action to conclude her talk?

"As you can see from the data I presented and the examples I gave, in-store demos help people feel informed about products and therefore motivated to buy, which will really help your store's numbers. Please think about which employees you want to train on staging demos and when and where in your store to stage them. Reach out to me with any questions or suggestions, and remember to use the online demo discussion I've set up. This is going to be fun and profitable for all of us.

For perspective, one of the three evaluation categories on the official Toastmasters speaker evaluation form is "As I Saw You;" in parentheses:

"approach, position, personal appearance, facial expression, gestures and detracting mannerisms.

How do you add videos to google slides?

(videos add visual interest and engagement ) Select Insert > Video from the main menu. A window will appear where you can search for a YouTube video, or you can select URL at the top of the window, and paste a URL for a specific YouTube video. Click on a video to select it and press the Select button to embed it in your current slide. Your video is now embedded in your slide.

Making a Presentation for a meeting

-Home in on your purpose, audience, and message -The Beginning: "what is" ~describes baseline knowledge, adds tension and drama, establishes what is and what could be The Middle: "what could be" ~describes contrasts between what is and what could be, establishes validity of logical conclusion The End: includes a call to action and provides a new bliss ~call to action= work to build a culture and networks ~new bliss: articulates proposed and desires state, what motivates audience

Themes using google slides

-Themes is a formatting option -To view theme options, click on Slide > Change theme. -To see how a particular combination would work with your content, click on your chosen theme. You can continue test-driving themes; clicking on a new theme will replace the prior choice. There's no risk of losing your original formatting; Undo (or Ctrl+Z) will return you to your original theme **You can also import a theme from outside Google Slides. Click on the Import theme button at the bottom of the themes column.

A related point to keep in mind is that words have two different meanings which are:

-a literal or denotative meaning (think: Merriam-Webster or Wikipedia definition) -more subjective or connotative meaning. The connotative meaning of a word is based on a person's cultural background and experiences and has emotional and/or judgment associations.

What is my presentation about?

1) Purpose: objective, intended outcome 2) audience: who, why, factors such as age range, education level 3) message: build idea inside minds of audience, research topic

What are the 4 commonly accepted modalities for learning? (abbreviated as VARK)

1) Visual 2) Aural 3) Read/ Write 4) Kinesthetic

we forget around ___% of new information within 18 minutes, and retention falls to 35% after a week.

50%

(Microsoft PPT) Adding Images and Clip Art:

Adding visual elements to your slides is done from the Insert tab.

There are multiple options for adding slides on google slides:

Select "+" (New slide) from the second menu line. To select a specific slide layout, use the dropdown menu to the right of the slide to add a slide that best matches the content for that slide Use the New slide shortcut: Ctrl+M From the Insert dropdown, select New slide (Ctrl+M) Select Insert > new slide Select Slide > Duplicate slide, which will copy the slide that's currently highlighted in the thumbnail section in the left column of the screen Right-click in a slide in the thumbnail sidebar and select New slide or Duplicate slide

(microsoft ppt) to add pictures from the internet:

Select the Insert tab Click on Online Pictures Type in your search term(s) Refine your image search using Bing's size, type, color and license filters Select an image Press Insert to insert into slide Use the corner image "handles" (small boxes) to size

(Microsoft PPT) how do you add images?

Select the Insert tab Click on Online Video Enter your search terms Select your desired video Press Open to insert

(microsoft ppt) To add pictures from your computer

Select the Insert tab Click on Picture Select your desired image Press Open to insert **The Add Pictures From the Internet option allows for two possibilities: searching via Bing and uploading images from OneDrive (Microsoft's cloud storage product). Of course, you can also do an image search using Google Images or your preferred search engine, download images to your desktop, and upload them to your presentation using the steps above.

how to add text boxes with google slides

Select the Text box icon from the main menu or Select Insert > Text Box. **Using either method, your cursor will become a crosshair; position your cursor where you want the text box to start and click to anchor. **If you want to change the location of the text box, click within the text box to highlight it and use the arrow keys on your keyboard to reposition. To change the box dimensions, click within the text box (if it's not already highlighted) and hover over one of the anchor points (tiny boxes). A directional arrow will appear; click to stretch or reduce the size; release when complete. **To delete a text box, select to highlight and press delete. If you change your mind, click on the Undo (Ctrl+Z) arrow

how to delete a slide on google slides:

To delete a slide, right click on the thumbnail image and press delete OR delete from the Slide dropdown: Slide > Delete slide. If you delete a slide in error, don't panic! Click on the Undo arrow or use the Ctrl+Z shortcut.

(Microsoft PPT) how do you organize slides?

To move a slide, simply drag and drop in the thumbnail frame.

GOOGLE SLIDES KEY FEATURES AND BENEFITS

Universal access, from your phone, tablet or computer Support for both Android and iPhone/iPad (Google Slides apps) Share your presentation with options for to restrict/enable viewing, commenting and editing Auto-save