Ch 10 Test (Planning Meetings and Events)

When planning the time for a meeting:

- limit the meeting time to two hours if possible. - schedule short breaks during long meetings.

Responsibilities of the executive who calls a meeting include:

setting the meeting objectives.

With technology use growing, traditional face-to-face meetings are very uncommon.

False

Which of the following are advantages to having only a few people in a meeting?

Group dynamics are easier to manage

A group of employees from different departments who are working on a particular product is called a(n):

- Project Team - Cross-functional Team

Meeting participants are responsible for:

- Reading the agenda and any related materials received before the meeting - Contributing thoughtful, well-considered, or well-researched comments during the meeting - Listening non-judgmentally to others during the meeting (All the above)

When taking notes for minutes during a meeting, you should record the meeting discussions verbatim.

False

A conference is typically much smaller in scope and has fewer participants than other types of meetings.

False

An advantage of a remote conference is that it provides less chance for effective brainstorming on issues.

False

Beginning a meeting late is acceptable if several people are late in arriving.

False

Differences in time zones need not be considered when planning a meeting time for participants from different cities.

False

Employees should not make their online calendars accessible to members of their work group or to their supervisors.

False

Typical office employees, especially managers, spend very little time in meetings.

False

An executive meeting with five people who report to him or her is an example of a(n):

Staff meeting.

A meeting notification should include the purpose of the meeting along with the location, date, and time.

True

A meeting with an ill-defined purpose can result in wasted time and frustration for meeting participants.

True

A webcast is a type of broadcast that is similar in nature to a television broadcast, except it takes place over the World Wide Web.

True

For some conferences, speakers are asked to post their presentations, handouts, or other materials to a website prior to the conference.

True

One disadvantage of face-to-face meetings is that travel to and from the meeting can be costly.

True

The meeting leader is responsible for seeing that everyone participates and that no one dominates the discussion.

True

When meeting with people of different cultures, you should avoid gesturing with your hands.

True

A document that lists the topics to be discussed at a meeting is called a(n):

agenda.

The rectangular seating arrangement for a meeting:

allows the leader to maintain control as she or he sits at the head of the table.

A meeting in which a number of people can participate via telephone is called a(n):

audio conference.

Meetings with staff who are in several locations outside the United States are called:

international meetings.

A document that contains a written account of what took place at a meeting is called a(n):

minutes.

A meeting in which two or more people at different locations use equipment such as computers, video cameras, and microphones to see and hear each other is called a(n):

video conference