EPIC FUNDAMENTALS

PRIOR STATUS

(UNDER CANCEL/UNDO BUTTON) CHANGES THE STATUS OF A STUDY TO A PREVIOUS ONE. FOR EXAMPLE: IF YOU ACCIDENTALLY CLICKED END EXAM ON THE WRONG APPT., USING PRIOR STATUS WOULD RETURN THE STUDY TO EXAM BEGUN. THE PREVIOUS STATUS WILL BE ENTERED INTO THE PRIOR STATUS WINDOW BY DEFAULT IN THE NEWS STATUS FIELD. YOU MUST ENTER A REASON FOR THE CHANGE IN THE CHANGE REASON FIELD.

Narrative

A detailed analysis of the images and provides evidence to support the physician's impression

RESCHEUDLE

IF THE APPT. IS RESCHEDULED, THE ORDER WILL BE LINKED TO THE NEW RESCHEDULED APPT.

PROTOCOL

INSTRUCTIONS GIVEN TO THE TECH BY A RAD OR CARDIOLOGIST BEFORE AN EXAM CAN BE PERFORMED, THESE INSTRUCTIONS HAVE CERTAIN STEPS IN THEM FOR THE TECH TO PERFORM THE EXAM.

APPT. REVIEW

Information related to the appointment displays on this form. At this point, you would verify it with the patient and relay any further instructions that appear. The appointment is only scheduled after you click Accept.

SECURE

KEEPS YOUR DATA SAFE, WHILE HOLDING YOUR PLACE ON THAT WORKSTATION INCLUDING KEEPING OPEN ALL THE WORKSPACES YOU HAVE OPEN

APPOINTMENT DESK

LAUNCH THE APPOINTMENT DESK FOR THE SELECTED PATIENT. SHOWS ALL ORDERS AND PAST OR FUTURE APPOINTMENTS FOR THE PATIENT

Functional Type

One of the first steps when making a SmartText is to indicate in what contexts you want end users to be able to use it. This is controlled by the __________ on the Restrictions tab. determines in which fields the SmartText could be used in Hyperspace (letter fields, note fields, etc.). Without the correct ___________ the SmartLinks that you need may not be available. In addition to this, SmartTexts can be restricted by department specialty or even to specific users. The reason for visit restriction is not used by Radiant or Cupid

ANCILLARY ORDERS

PRIMARY ACTIVITY USED TO TRANSCRIBE PAPER ORDERS FOR IMAGING PROCEDURES. THEY WERE DESIGNED TO QUICKLY ENTER THE BASIC INFORMATION NEEDED FOR IMAGIN GORDERS WO THE FULL FUNCTIONALITY OF ORDER ENTRY. TO ENSURE PT SAFETY, ANC ORDERS PERFORMS BACKGROUND CHECKING FOR DUPLICATE PROCEDURES AND ALLERGEN INTERACTIONS. THE UPPER PORTION OF THE ACTIVITIY DISPLAYS ANY IMAGING ORDERS ALREADY IN THE SYSTEM FOR THIS PATIENT. BY IDENTIFYING ORDERS ALREADY IN THE SYSTEM, YOU CAN PREVENT DUPLICATE ORDERS.

STUDY NOTES

PROVIDES A WAY FOR THE TECHS TO COMMUNICATE INFO ABOUT THE PATIENT OR STUDY WITH THE READING RADS. UNLIKE AN IN BASKET MESSAGE, THIS NOTE WILL REMAIN LINKED TO THIS EXAM, SO ANY RAD WHO READS IT WILL SEE THE INFO. WRITING A NOTE CAN BE COMARED TO ADDING A QUICK PAPER NOTE TO A STUDY. THEY ARE INTENDED TO BE SHORT MESSAGES ABOUT A STUDY THAT ARE USUALLY NOT PART OF THE LEGAL MEDICAL RECORD.

ACTIVITY

S A WORKSPACE SECTION DEVOTED TO PARTICULAR TASK, SUCH AS PLACING ORDERS, DOCUMENTING A PATIENT ASSESSMENT, RECORDING ALLERGIES, AND COMPILING BASIC PATIENT INFORMATION. THIS IS A CHART REVIEW ACTIVITY.

ENVIORNMENT

SELF CONTAINED SYSTEM CONTAINING ALL THE PATIENTS, USERS, AND CONFIGURATION YOU WILL USE. WHAT YOU DO IN ONE ENVIRONMENT DOES NOT CROSS INTO OTHER ENVIRONMENTS.

CHECK BOX

SIMILAR TO A FIELD, EXCEPT A USER'S ONLY OPTION IS TO SELECT IT OR NOT. SPECIAL VARIETY OF CHECK BOX CALLED AN OPTION, PICTURED IN THE SCREEN SHOT BELOW. OPTIONS LET YOU MAKE ONE SELECTION FROM A PREDEFINED LIST.

Reading Work List

Typically, a radiologist continually works the list of studies to be read of this list, an easy way to speed up the process of reading, need to select a priority lis or work list. . Priority or Work List batch modes allow the system to automatically open one study after another, without returning to the Work List in between

AUTO SCHEDULER

WHEN AUTO SEARCH IS CHECKED, THE AUTO SCHEDULER WILL FIND A SCHEDULING SOLUTION.

BEGIN EXAM NAVIGATOR

WILL CAPTURE PATIENT INFO BEFORE THE IMAGE IS TAKEN. DESIGNED TO HELP END USERS COMPLETE, OR NAVIGATE, THEIR WORKFLOWS AND DESIGNED SO YOU START AT THE TOP AND WORK YOUR WAY DOWN THROUGH THE SECTIONS.

COMPLETION MATCHING

WORKS IN FIELDS THAT EXPRECT A TEXT RESPONSE. YOU CAN TYPE A FEW CHARACTERS AND PRESS ENTER OR TAB. THE SYSTEM WILL FIND THE APPROPRIATE CHOICE AND FILL IN THE REST.

Impression

a short summary of the physician's diagnosis of the patient's condition based on the region under study

Recent Studies repor

gives physicians a quick way to find studies that they have been working on and finished recently. You define a date range and other criteria using the report settings window. Any studies that are signed as preliminary, needs review, or final, or that are sent to transcription are included in the report

Reading palett

is a study-specific activity where a reading physician reads the images and records a narrative and impression for the study

Reporting Workbench

may be used by both end users and administrators. Reporting Workbench on demand, and users with the appropriate security can edit reports or create new reports from a report template or another existing report

Result Review

powerful tool for reviewing results from lab tests or procedures. Results are grouped and shown according to your facility's resulting system, and you can easily zero in on the information you most want to see. For example, you can choose to view just new results, just abnormal or flagged results, or results within a certain time period.

SmartLinks

reduce documentation time by automatically customizing the information. these can pull in information stored in the patient's chart or other records. There are three ways for end users to use these in SmartTool-enabled text boxes: • Automatically when a it is a component of a SmartText or SmartPhrase • By typing a period and then the name of the it (for example: .name and .sex) • By searching in the Butler

Reading Mode

select the order in which to open studies. Options are Single Select (one study at a time), Work List (one study after another), or Priority (high priority studies open first)

CHECK IN

WORKFLOWS-INCLUDE COLLECTING A COPAY, REVIEWING DEMOGRAPHIC INFO, AND CHECKING REFERRAL REQUIREMENTS, ALSO BY CHECKING IN A PATIENT, THE TECH WILL KNOW THE PATIENT HAS ARRIVED AND IS READY TO BE SEEN. WHEN PATIENTS ARRIVE TO HAVE A PROCEDURE PERFORMED AND THE PROCEDURE HAS NOT BEEN ALREADY SCHEDULED, THE SCHEDULING AND CHECK IN PROCESS IS COMBINED INTO WONE WALK IN WORKFLO

PROTOCOL WORK LIST

THE ACITIVITY USED TO COMPLETE A PROTOCOL AND SEND THESE INSTRUCTIONS TO THE TECH

END EXAM NAVIGATOR

ALLOWS THE TECH TO DOCUMENT WHAT HAPPENED DURING THE EXAM. MEDICATION ADMN, STAFF INFO, AND OTHER EXAM DETAILS ARE RECORDED.

VERIFY ORDERS

ALLOWS YOU TO ACCOUNT FOR THE DISCREPANCIES BETWEEN WHAT THE ORDERING DOC PLACED AND WHAT WAS ACTUALLY PERFORMED. USE THIS ACTIVITY IS TO ENSURE THAT THE PROCEDURE BEING DOCUMENTED IS THE EXAC PROCEDURE THAT WAS PERFORMED. ALSO ALLOWS THE TECH TO CHANGE OR ADD ADDITIONAL PROCEDURES PERFORMED.

CANCEL ORDER

ALLOWS YOU TO CHANGE THE SELECTED ORDER TO A DIFFERENT PROCEDURE.

CHANGE ORDER

ALLOWS YOU TO CHANGE THE SELECTED ORDER TO A DIFFERENT PROCEDURE.

TOOLTIP

BRIEF EXPLANATION OF AN ICON OR BUTTON'S PURPOSE, APPEARING ON A YELLOW-COLORED BAR THAT DISAPPEARS WHEN YOU MOVE YOUR CURSOR AWAY

WORKSPACE

BULK OF THE SCREEN IS TAKEN UP BY WHAT IS CALLED A WORKSPACE, WHICH IS WHERE USERS DO THEIR WORK. EVERY WORKSPACE IS IDENTIFIED BY A TAB THAT APPEARS BELOW THE TOOLBAR. SCREEN SHOT BELOW, 3 WORKSPACES ARE OPEN, REPRESENTED BY TABS WITH DIFFERENT ICONS. YOU CAN SWITCH BETWEEN WORSPACES USING TABS.

SELECTION BUTTON

BUTTON THAT APPEARS ON THE RIGHT AND DOES NOT ALWAYS LOOK THE SAME, MUCH OF THE TIME, IT APPEARS AS A MAGNIFYING GLASS.

SMART FORM

BUTTONS THAT ALLOW USERS TO COMPLETE POINT AND CLICK DOCUMENTATION TO QUICKLY GET INSTRUCTIONS OR OTHER INFO INTO THE SYSTEM

HOME WORKSPACE

TABS THAT ARE OPEN WHEN LOG IN

STATUS BOARD

TECH'S HOME WORKSPACE, GIVES THE TECH A HIGH LEVEL OVERVIEW OF WHAT'S HAPPENING IN THE DEPT AS WELL AS ACCESS TO THE TOOLS SHE NEEDS FOR PATIENT CARE. '

SNAPBOARD

THE MAIN TOOL FOR THE PEOPLE WHO RECEIVE PATEINTS AT THE FRONT DESK OF THE IMAGING DEPARTMENT. ALLOWS USERS TO PROCESS INCOMING ORDERS THAT NEED TO BE SCHEDULED, CHECK PATIENTS IN AND OUT, AND VIEW THE SCHEDULE.

NAVIGATOR

TOOL THAT ORGANIZES DOCUMENTATION AND REVIEW TASKS ACCORDING TO A PARTICULAR WORKFLOW. IT HAS A TABLE OF CONTENTS BUT CAN ALSO DISPLAY MULTIPLE SECTIONS AT ONCE. USEFUL IN ORGANIZING A SERIES OF TASKS IN WORKFLOW ORDER. IE: COMPLETING DOCUMENTATION AT THE BEGINNING AND END OF A PATIENT'S IMAGING EXAM.

TECHNOLOGIST WORK LIST

CENTRAL TOOL FOR TECHS IN EPIC AND THE PRIMARY PLACE FOR THE TECHS TO BEGIN AND END NON-INVASIVE EXAMS. IT'S CONFIGURABLE TO MATCH THE RESPONSIBILITIES OF THE TECH USING IT. CAN BE CONFIGURED TO RUN FOR A SINGLE MODALITY, FOR ALL MODALITIES IN A DPT. OR R ALL THE SCHEDULES IN ALL THE DEPTS. TO WHICH A MODALITY BELONGS.

HYPERSPACE TOOLBAR

CONTAINS BUTTONS THAT LET YOU QUICKLY ACCESS FREQUENTLY USED ACTIVITIES: APPTS, ANC ORDERS CONFIRM IN THE SCREEN SHOT.

COPY ORDER

COPIES INFORMATION FROM THE SELECTED ORDER SO YOU CAN ORDER ANOTHER PROCEDURE WITH THE SAME DETAILS.

FIELD

HAS TWO PARTS--- SOME KIND OF PROMPT (LIKE ADD A NEW AGENT, AND A WHITE SPACE TO ENTER AN ANSWER. MANY FIELDS ALLOW ONLY A PARTICULAR KIND OF RESPONSE, SUCH AS DATE OR SELECTION FROM A PRE-MADE LIST. YOU WILL ALSO SEE THAT YOU RARELY HAVE TO TYPE THE COMPLETE TEXT, THANKS TO COMPLETION MATCHING.

PREFRENCE LIST

HELP YOU FIND THE APPROPRIATE PROCEDURE TO ORDER FOR A PATIENT. THESE LISTS NARROW THE SEARCH FROM 100'S OR EVEN 1000'S OF PROCEDURES TO ONLY THOSE THAT ARE COMMONLY USED BY A FACILITY, SPECIALTY, OR DEPT. WHEN YOU SEARCH FOR A PROCEDURE, EPIC WILL CHECK FOR MATCHERS ON THE PREFERENCE LIST BEFORE CHECKING THE ENTIRE DATABASE.

HYPERSPACE

IS THE ARCHITURE THAT HOST'S EPIC'S INTERGRATED SUITE OF PRODUCTS. GRAPHICAL USER INTERFACE (GUI) FOR EPIC SOFTWARE. PLATFORM ON WHICH ALL OF OUR PRODUCTS SIT. ALLOWS USER TO HAVE ACCESS TO FUNCTIONALITY FROM ALL THE APPLICATIONS THAT ARE NECESSARY FOR THEM TO PERFORM THEIR JOB IN THE SYSTEM WITH THE USE OF ONE ID.

LEARNING HOME DASHBOARD

LINK END-USERS TO TRAINING MATERIALS, LIKE QUICK START GUIDES AND TIP SHEETS, WHICH CONTAIN STEPS FOR COMPLETING COMMON IN-SYSTEM TASKS AND EFFICIENCY TIPS. EACH ROLE HAS A DIFFERENT DASHBOARD WITH LINKS TO ROLE-SPECIFIC CONTENT.

EPIC BUTTON

PROVIDES YOU WITH ACCESS OT A NUMBER OF MENUS. FIND LESS FREQUENTLY USED ACTIVITES, HELP INDEX, LOOKS DIFFERENT FOR EACH USER. CONTROLLED BY WHICH APPLICATIONS ARE INTALLED AND THE SPEDIFIC SECURITY CONFIG SET UP FOR EACH USER.

RECENT EXAM

REPORT SHOWS THE EXAMS THAT WERE PERFORMED BY A SPECIFIC TECH FOR A SPECIFIED DATE RANGE. IT CAN BE FILTERED BY USER, MODALITY, MODALITY TYPE, DEPT. AND EXAM STATUS. THE REPORT MAKES IT EASY FOR A TECH. OT FIND THE EXAM SHE'S RECENTLY COMPLETED AND MAKE CORRECTIONS IF NEEDED.

Imaging Dashboard

Radiologist home workspace, allows reading physicians to view time-critical tasks, including protocols that are required for a study (4.5) Is where a reading physician can view all the tasks that need to be performed: studies to read, transcriptions to sign, protocols to complete, and peer review to perform

SmartTools

are tools used in Epic to enter standardized documentation, such as notes or letters. They can be used in any SmartTool-enabled text field. Any user can have access to these documentation tools and should take advantage of them, in the recording of a narrative and impression.

Interesting Study report

a report that is flagged by the Radiologist/fellow/resident. Used to generate a list of studies that are used as teaching tools/studies, allows you to quickly view all studies that have been marked as "interesting" from the reading palette toolbar. When marking an interesting study, you can indicate a reason and enter comments about that study using SmartTools or free text.

Study History

access from the reading work list, once clicked it jumps into the patient's study history for a selected patient. Is a report that is used to look at all of the studies completed for a particular [patient for a specified time period. May configure by order type and procedure category.

Unsigned Studies report

allows you to quickly report on all studies that have not been signed in the system. It shows you any assigned pools or designated owners, how long the study has been unsigned, and the status of each study. Divided into three main areas: • Toolbar for performing follow-up actions • Main display area • Bottom pane that can house print group-based reports to display additional information about the exam

SmartTex

are built and maintained by administrators. It is important to get feedback from end users to modify and create the SmartText that will be used by a facility, but that information should be gathered and applied by the SmartTools administrators. This will help to keep the SmartTools records organized.

SmartList

built by SmartTool administrators, may give physicians and other users the ability to create and edit their own. They are built and edited in the Smart ______ Editor. typically exist inside another SmartTools (Phrases, Texts, and Links). Since Epic build recommendations typically encourage administrators to build the smallest parts of build first, you will build a this and then build another SmartTool in which to use it.

Reading Macro

can be configured to set default values in these fields, to save the radiologist the time of entering them manually. can be configured to set default values on these SmartForms, to save the cardiologist the time of clicking through every button on a "normal" result.

Chart Review

gives users access to a comprehensive patient history. The activity is organized to resemble a paper chart users and providers can view information about a patient's medical history. Because Chart Review presents display-only information, more than one user can view Chart Review for a patient at the same time. The Chart Review activity has many tabs that separate the patient's medical history and make finding information easier.

Reporting Workbench Template

to create reports and to serve as a base for making modifications tailored to specific needs. The Foundation System provides report templates that can be used to build reports right away and administrators at your organization can add to that collection.

VISIT TYPE

TYPE OF APPT. THAT WILL BE SCHEDULED. IT TELLS THE SYSTEM HOW LONG TO MAKE THE APPT, AS WELL AS WHICH RESOURCES TO SCHEDULE FOR THE PROCEDURE. THE PROVIDER FIELD INDICATES WHICH PROVIDERS' OR RESOURCES' SCHEDULES THE SYSTEM WILL CHECK TO FIND A SCHEDULING SOLUTION.

SmartPhrase

can be shared either with individual users, or with multiple users at the same time by adding the phrase to a system list. The owner of the this can decide whether other users have the ability to edit, or if the system should create new duplicate records so that each user has their own copy. created "on the fly", to delete or edit an can only be done in SmartPhrase Manager by an administrator.