IT Project Management Test 1

The number of interfaces in a single project is limited, and does not depend on the number of people involved in the project.

False

The only responsibility of a project manager is to meet the specific scope, time, and cost goals of a project. True or False?

False

The output of the stakeholder management strategy results is a project charter.

False

The project organizational structure is the most efficient choice for most IT projects.

False

One down side of hosted software models is the risk of not having access to a network.

True

Project managers must take adequate time to identify, understand, and manage relationships with all project stakeholders.

True

Some organizations initiate projects using a contract in place of a project charter.

True

Standards and guidelines to follow when performing project management must be devised by top management.

True

Marshall's, a construction company, buys a particular brand of siding manufactured by Tiles and Floors, an eco-friendly siding manufacturing company. However, Tiles and Floors has declared bankruptcy and closed down. At present, Marshall's is facing a crisis because there are no other manufacturers in the market that supplies eco-friendly siding. Which constraint is Marshall's currently facing?

Resources

Describe Scrum.

Scrum is a process framework used to manage product development and other knowledge work. Scrum is empirical in that it provides a means for teams to establish a hypothesis of how they think something works, try it out, reflect on the experience, and make the appropriate adjustments. Scrum is structured in a way that allows teams to incorporate practices from other frameworks where they make sense for the team's context.

Name one of the unique outputs of planning used in Scrum.

Sprint Backlog

A document that includes details related to the identified project stakeholders.

Stakeholder Register

The WBS provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.

True

The same organization can have different subcultures.

True

An important tool for project scope management is _____.

a work breakdown structure

A project is developed using ______________________ elaboration. Projects are often defined broadly when they begin, and as time passes, the specific details of the project become more clear. Therefore, projects should be developed in increments.

progressive

The person who should be in control of the project during the project management planning is the

project manager

The role of a _____ is to provide direction and funding for a project.

project sponsor

Fast tracking is an example of a tool used in _____ management.

schedule

Project work is most successful in an organizational culture where activities are organized around individuals.

False

Projects that address broad organizational needs are likely to fail.

False

The ROI is always positive.

False

Information systems can help an organization support a strategy of being a low-cost producer.

True

Describe a project life cycle and project phases.

A standard project typically has the following four major phases: initiation, planning, implementation, and closure. These phases represent the path a project takes from the beginning to its end and are generally referred to as the project "life cycle." During the first of these phases, the initiation phase, the project objective or need is identified; this can be a business problem or opportunity. The next phase, the planning phase, is where the project solution is further developed in as much detail as possible and the steps necessary to meet the project's objective are planned. During the third phase, the implementation phase, the project plan is put into motion and the work of the project is performed. During the final closure, or completion phase, the emphasis is on releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources, and communicating the closure of the project to all stakeholders. The last remaining step is to conduct lessons-learned studies to examine what went well and what didn't.

An approach to managing projects that includes an iterative workflow and incremental delivery of software in short iterations.

Agile Method

Describe agile project management

Agile project methodology breaks down projects into small pieces-- that are completed in work sessions that run from the initial design phase, to testing and quality assurance (QA). These sessions are often called sprints, the term for iteration used in one specific and popular Agile development method known as Scrum.

In which process group should you spend the most time and money?

Executing Process group

Coordinating people and other resources to carry out the project plans and create the products, services, or results of the project or project phase.

Executing Processes

A SWOT analysis, being a linear process, cannot be performed using the nonlinear mind mapping technique.

False

A milestone list is an output associated with the Project Scope Management knowledge area.

False

An organization's project management plan expresses the vision, mission, goals, objectives, and strategies of the organization.

False

Corrective actions reduce the probability of negative consequences associated with project risks, while preventive actions should result in improvements in project performance.

False

Differing vendors of hosted software systems always integrate easily, without any issues.

False

Initiating processes are not required to end a project.

False

Key outcomes of the executing process group are formal acceptance of the work and creation of closing documents.

False

Leadership style has no impact on the success of virtual teams.

False

Project integration management must occur just within the context of a particular project.

False

Project managers should lead projects in isolation in order to truly serve the needs of the organization.

False

Which tool is most likely to be used in project schedule management?

Gantt charts

Explain the Three-sphere model for systems management.

In a project issues related to business, organization and technology are dealt by the three-sphere model. Under the business sphere issues related to stakeholders, profits, future clients, financial matter and the potential of the project to reach the business goals are addressed, in the technology sphere the performance, software and hardware issues are identified and solved. In the organization sector, the effect of the project on whom and who are discussed and resolved.

The project charter is created in which project management process group?

Initiating

Defining and authorizing a project or a project phase.

Initiating Processes

In which of the project management process groups is the detailed project budget created?

Planning

Which project management process group(s) includes activities from every single knowledge area?

Planning Process group

The progression of project activities from initiation to planning, executing, monitoring and controlling, and closing.

Project Management Process Groups

Which project management knowledge area primarily involves generating, collecting, disseminating, and storing project information?

Project communications management

Which goal distinguishes project management and portfolio management?

Project management addresses specific, short-term goals whereas portfolio management focuses on long-term goals.

Which project management knowledge area ensures that the project will satisfy the stated or implied needs for which it was undertaken?

Project quality management

Which knowledge area involves defining and managing all the work required to complete the project successfully?

Project scope management

_______________ are different from operations in that they end when their objectives have been reached or it has been terminated.

Projects

Which characteristic highlights a difference between projects and operations?

Projects are temporary endeavors whereas an organization's operations are ongoing in nature.

Name and describe the four frames of organizations.

The four frames are: Structural, Human Resource, Political and Symbolic. The structural frame concentrates on strategy; setting measurable goals, clarifying task, responsibilities and reporting lines; agreeing metrics and deadlines; and creating systems and procedures. The Human Resource (HR) Frame focuses on giving employees the power and opportunity to perform their jobs well, while at the same time, addressing their needs for human contact, personal growth, and job satisfaction. The Political Frame addresses the problem of individuals and interest groups having sometimes conflicting (often hidden) agendas, especially at times when budgets are limited and the organization have to make difficult choices. The Symbolic Frame focuses on inspiring people by making the organization's direction feel significant and distinctive

Explain the "systems approach" for project management and why you should use it. Include why systems analysis and systems management are important.

The system approach principle places individual system elements in their environments and observes the relationships between them. Systems analysis is a problem-solving approach that requires defining the scope of the system, dividing it into components, and then identifying and evaluating its problems, opportunities, constraints, and needs. Systems management addresses the business, technological, and organizational issues associated with creating, maintaining, and modifying a system.

Which objective is true of projects?

They have a unique purpose.

Which of the following is true of program managers?

They provide leadership and direction for project managers heading the projects within a program

An organization that uses a project organizational structure earns their revenue primarily from performing projects for other groups under contract.

True

An organization usually commits more money as a project continues, therefore a management review should occur after each phase to evaluate progress, potential success, and continued compatibility with organizational goals.

True

As projects progress, the organization must reevaluate the need, funding, and will for each project to determine if the project should be continued, redefined, or terminated.

True

Identifying the project sponsor is a pre-initiation task.

True

In project integration management, directing and managing project execution involves carrying out the project management plan by performing the activities included in it.

True

Project procurement management mainly involves:

buying goods and services for a project from outside the performing organization.

The project team has just completed the initial project schedule and budget. The NEXT thing to do is:

determine communication requirements

A project __________________ usually provides the direction and funding for a project.

sponsor

Managing the __________________ constraint involves making trade-off between scope, time, and cost goals for a project. Project managers know one must decide which is most important.

triple

Every project has a unique purpose and therefore should have a _____________________ objective.

well-defined

A detailed project schedule can be created only after creating the

work breakdown structure (WBS)