Minutes of a Meeting

Minutes are usually taken by the secretary in attendance at a meeting and are usually distributed to all members of the unit represented at the meeting.

Also Minutes are usually written in the simple past tense.

Adjournment

a note on the time the meeting ended.

Approval of previous minute

a note on whether the minutes of the previous meeting were approved and whether any corrections were made.

Announcements

a report on any announcements made by participants, including proposed agenda items for the next meeting.

Purpose of a Minutes of a Meeting

in business writing, minutes are the official record of a meeting. They serve as a permanent record of the meeting. They serve as a permanent record of the topics considered, conclusions reached, actions taken, and assignments given to the organization's members.

Action items

report each topic discussed at the meeting. (for each item, note the subject of the discussion, the name of the person who led the discussion, and any decisions that may have been reached.)

Next Meeting

report on any announcements made by participants, including proposed agenda items for the next meeting will be held.

Heading

the name of the committee (or another unit) and the date, location, and starting time of the meeting.

Signature line

the name of the person and who prepared the minutes and the date they were submitted.

Participants

the name of the person conducting the meeting along with the names of all those who attended the meeting and those who were excused from attending the meeting.