Office Applications I Unit 3 Test

Step four

Enter the web address

View

The macro command is available on the ____________ tab. Home insert View Design

True

PDF is an acronym for Portable Document Format. True False

Step five

Type in the hyperlink name

template

A preformatted structure for a document is also known as a ____________________________. format template layout style

Step two

Choose the Hyperlink option

Step two

Locate the References Tab

merge field

A ________________________________________ is a placeholder for information from a data source that will be inserted into a document document recipient list merge field wizard

table of contents

A list at the beginning of a publication that shows the main topics in a book or report and provides page numbers to quickly access materialis called a(n) _______________________________________________________________________. index table of contents title page table

a button a keyboard shortcut

A macro can be assigned to ______________________________ or _________________________________________________________. a button the status bar a keyboard shortcut the view tab

closing of a business letter heading for a monthly newsletter

A macro would be useful for which of the following tasks? Select all that apply. closing of a business letter heading for a monthly newsletter writing a five paragraph essay writing the body of a business letter inserting page numbers

write your letter

After you select your recipients, the next step in using the Mail Merge Wizard would be to __________________________________________________________. preview your letter complete the merge select your starting document write your letter

«University_Name»

An example of how a merge code would appear in a letter would be _____________________________________________________. «University_Name» (University Name) /University_Name/ [University Name}

apply heading styles to text

Before inserting a preformatted table of contents, what must you do first? apply heading styles to text update the table of contents navigate to the Review tab and the Table of Contents grouping navigate to the Insert Table of Contents dialog box

images

Captions are used to identify or give information about ________________________. books magazines authors images

Step six

Click OK

Step one

Click on the Insert Tab

Step three

Click on the address option

Step three

Click the Insert Endnote option

References

Creating citations in a Word document is completed using the _____________________________________ tab. Home Insert References Page Layout

superscript

Footnotes and endnotes will appear with what type of font formatting? subscript bold italics superscript

to create business letters

How can mail-merge documents be used in a business setting? to create tables in a document to design presentations to develop a spreadsheet to create business letters

Lost passwords cannot be retrieved.

If I password protect my document, where can I find a lost password? Navigate to the Properties menu. In the Info section in backstage view. In the Protect Document drop-down menu. Lost passwords cannot be retrieved.

Those footnotes will be renumbered to remain in numerical order.

If you delete the first footnote in a document, what will happen with the other footnotes in the document? Those footnotes will be renumbered to remain in numerical order. The footnotes will be converted to endnotes. All footnotes in the document will be removed. You will need to refresh the document to update the references.

layout text

If you use a template, you do not have to change document _______________________, only document __________.

navigate to the Styles options in the Home tab and select Fancy

If you wish to apply a Fancy format to a table of contents and change the leader style, you will need to _____________________________________________________________________________________________________________________. update the table and select the Fancy option navigate to the Custom Table of Contents dialog box navigate to the Styles options in the Home tab and select Fancy apply a Fancy theme to the document in the Page Layout grouping

Citations

If you would like to credit to book, article or other material written by an author you should insert a __________________________. Citations Sources Captions References

File

Online templates and user created templates can be accessed from which tab? File Insert Page Layout Review

True

References inserted initially as footnotes can be converted to endnotes through an option in the software. True False

footnotes

References placed at the bottom of a page are known as ____________________________. footers headers endnotes footnotes

insert a pre-formatted table of contents update a table of contents delete a table of contents

Select all that apply. From the Table of Contents grouping, you can: insert a pre-formatted table of contents update a table of contents delete a table of contents change the style of a table of contents

words pictures symbols trademarks

Select all that apply. Hyperlinks can appear as: words pictures symbols trademarks

send documents as e-mail attachments post documents as blogs export documents as PDF/XPS

Select all that apply. In the File tab, you can: send documents as e-mail attachments post documents as blogs export documents as PDF/XPS record document macros

Update Page Numbers Only Update Entire Table

Select all that apply. When updating a table of contents, which two options are given? Update Page Numbers Only Update Format Only Update Entire Table Update Headings

Start Mail Merge

The Mail Merge Wizard can be found in the drop-down list next to the __________________________________________________________________________ icon. Select Recipients Letters Start Mail Merge To Create Mailings

Reference

The icons to insert footnotes and endnotes in a document are located in the ________________________________ tab. Insert Page Layout Reference Review

merge

The process of combining data from multiple sources is known as a ______________________. mix data source merge letter option

All of the above

The references tab allows you to include which of the following in a document? Footnote Citation Caption All of the above

Alt+Ctrl+F

The shortcut key combination to insert a footnote is ______________________________________. Alt+Ctrl+F Alt+Ctrl+D Ctrl+F+D Ctrl+Shift+F

Ctrl+K

The shortcut key combination to insert a hyperlink in a document is ____________________. Ctrl+Link Ctrl+K Ctrl+L Ctrl+N

Reference

The table of contents grouping is located in which tab? Page Layout Review Insert Reference

File

To access document templates, navigate to the _____________ tab. File Home Page Layout Insert

Insert

To access the Hyperlink icon, you will need to navigate to the ____________________ tab. Home References Mailing Insert

Properties

To change the author's name in a document, I would navigate to backstage view and then select the __________________________________ option. Properties Change Document Type Save and Send Create PDF/XPS

press the Ctrl key while clicking the mouse

To follow a hyperlink in a document, the user will need to ______________________________________________________________________________________________. press the Ctrl key while clicking the mouse click on the link while pressing the Shift key navigate to the hyperlink icon press the Ctrl+K key combination

Create PDF/XPS Document

To save a file so that it can be opened on most computers, select the ____________________________________________________________________________ option. Send using E-mail Save to Web Post as Blog Create PDF/XPS Document

Save As

To save a new document template, you will need to access the _________________________ dialog box. Save Save As Open New

Post as Blog

To share a document in my online electronic journal, I should select the option to _______________________________________________________. Send as Attachment Export as a PDF/XPS Document Post as Blog Save to Web

Share using E-mail

To share a document with my friends that will allow them to all receive a separate copy that they can edit, choose _________________________________________________. Share using E-mail Save to Web Publish as Blog Post Export PDF/XPS Document

record run

To use a macro, a user must first ____________________ a macro and then ______ the macro.

Step one

Type the text you want the endnote to follow

Step four

Type your Endnote label

when choosing which information you want to insert in a merged letter

When would you insert a merge field? when creating a document when updating the source document when choosing which information you want to enter into a letter when choosing which information you want to insert in a merged letter

unlimited

When writing a business letter, how many times can you use the same merge field in a document? once once, unless using the Address Block feature unlimited it will depend on the type of document you choose

three - the starting document, the data source, and the merged document

When you merge business letters, how many total documents will you have when you are finished with the merge process? one - the merged document two - the data source and the merged document three - the starting document, the data source, and the merged document unable to determine - you will have one letter for each recipient on the list

all of the above

Which of the following documents has a template available in the online templates for your use? letters resumés reports all of the above

Personal

Which option should you select to open a template you have already created? Sample Templates Featured Personal New Document

to ease the navigation for the user

Why should you use a hyperlink in a document? to help check for grammar errors in your document to increase the security of your document to ease the navigation for the user to allow a user to review your document remotely

all of the above

You can create a hyperlink to which of the following? a new document an e-mail address a Web site all of the above

Selecting the button assigned Using the shortcut keys assigned Using the view tab

You can run a macro by: Selecting the button assigned Using the shortcut keys assigned Using the view tab Selecting run macro from the status bar

Captions

__________________________ provide a label or explanation of an image or object. Citations References Captions Sources

Mark as Final

__________________________________________________will make your document become read-only so that readers will not be able to make edits to the document as easily. Document Properties Post as Blog Mark as Final Encrypt with Password