PRINCE2 Foundation Practice Questions

Quality criteria can apply to both management and specialist products. A) True B) False

A) True Product descriptions apply to both management and specialist products, thus both will have quality criterias defined.

Risk cause is defined as the event or situation that give rise to the risk. A) True B) False

A) True Risk cause is defined as the event or situation that give rise to the risk.

If an organisation does not consider tailoring, it is not using PRINCE2. A) True B) False

A) True Tailoring as a PRINCE2 principle is mandatory

When using an agile approach, decide what the priorities are for the next stage to ensure that high value work from the product backlog is undertaken in preference to lower value work. A) True B) False

A) True The 'managing a stage boundary' process provides an opportunity to decide what the priorities are for the next management stage.

The 'manage by exception' principle is about delegating authority. A) True B) False

A) True The application of this principle involves the delegation of authority and the use of tolerances to define the delegated authority.

If an issue can be handled by the project manager informally, it should be noted in the daily log. Only formal issues should be entered into the issue register. A) True B) False

A) True The daily log may be used to record informal issues

15. Which is NOT a purpose of a product description? a) Define the time and cost needed to produce the product b) Define the quality skills required to check the product c) Defines functionality and appearance of the product d) Defines development skills required to produce products

B - A product description is used to (1) understand the detailed nature, purpose, function and appearance of the product, (2) define who will use the product, and (3) identify the sources of information or supply for the product.

2. What is an output of a project in PRINCE2®? a) Business benefits b) Any of its tangible or intangible specialized products c) Resources d) Results of change

B - A project's output is any of the project's specialized products, whether tangible or intangible. These outputs can result in certain outcomes, which in turn create benefits.

At the end of the project, which management product is used to check whether the project has delivered A - Project brief B - Project Product Description C - Project Initiation Documentation D - Product Status account

B - Project Product Description

Which term is used to identify when a risk might occur? A - Impact B - Proximity C - Probability D - Evaluate

B - Proximity

16. What can a project board control? a) Project-level tolerance b) Stage-level tolerance c) Checkpoint report d) Quality register

B - The executive and the project board will set stage-level tolerances at each end stage assessment. These tolerances allow the executive to authorize a stage or exception plan process. This is a 'contract' with the project manager who will manage the stage on a day-by-day basis.

12. What is the purpose of the progress theme? a) To identify, assess, and control uncertainty b) To establish mechanisms to monitor and control what has happened against what is planned c) Facilitate communication and control by defining the means of delivering the products d) Define and implement the means by which the project will create and verify that products are fit for purpose

B - The purpose of the PRINCE2® progress theme is to check the progress of the project compared to the plan, to check project viability, and to control any deviations.

23. What product would be at the center of any impact assessment of risks, issues, and changes? a) Highlight report b) Business case c) Lessons log d) Communication management strategy

B - The purpose of the business case is to provide a structure to judge whether the business case is desirable, viable, achievable, and worth the continued investment that is made during the project. The business case theme provides a mechanism to judge whether the project is and remains desirable and achievable. All risks, issues, and changes should be considered through the perspective of the business case.

11. When is the stage plan for project initiation is produced? a) Immediately prior to the authority to deliver a project has been given b) Before the project board authorizes the initiation of the project c) After the project plan has been produced d) During managing a stage boundary process

B - The stage plan is the detailed plan for a particular stage of a project. The stage plan for the first delivery stage of a project should be prepared and completed during project Initiation but before the project board authorize initiation. Subsequent Stage Plans are prepared towards the end of the preceding stage.

Which process provides the project board with the information it requires in order to commit resources to the project? A) Managing product delivery B) Initiating a project C) Controlling a stage D) Directing a project

B) Initiating a project

What plan is created in the starting up a project process? A) Project plan B) Initiation stage pan C) Team plan D) Exception plan

B) Initiation stage pan The initiation stage plan is the first plan created in a PRINCE2 project. Initiating a project takes time and consumes resources. A plan is needed to make sure the work is structured and approved

What is a feature of PRINCE2? A) It is a method specifically designed for technical projects B) It promotes continual learning in organisations C) It includes many motivational techniques D) It is designed to manage both projects and programmes

B) It promotes continual learning in organisations

What type of issue would be recorded if a product were delivered to a higher quality level than was specified. A) Request for Change B) Off-specification C) Opportunity D) Problem/Concern

B) Off-specification A product might need to be low quality. If it is delivered to a higher quality level than was specified, then it will be off-specification as it does not meet the agreed low quality standard set by the customer.

In which document does PRINCE2® look for the identification of the Chairman of a Quality Review? A. Project Plan B. Stage Quality Plan C. Project Quality Plan D. Project Initiation Document

B. Stage Quality Plan

Who is responsible for the project producing a result that is capable of achieving the benefits defined in the Business Case? A. The Executive B. The Project Manager C. The Senior User D. The entire Project Board

B. The Project Manager

As part of "Assessing Progress" the Project Manager looks at Checkpoint Reports, Work Packages status and what other product?A. Highlight Reports B. The Quality Log C. The Business Case D. Project Initiation Document

B. The Quality Log

Why is a copy of the Project Issue always returned to the author? A. The author owns it. B. To acknowledge its receipt and entry into the system. C. To elicit further information. D. To notify rejection of the Issue.

B. To acknowledge its receipt and entry into the system.

Which of the following is not part of the Closing a Project process ? A - Prepare planned closure B - Evaluate the Project C - Authorize project closure D - Recommend project closure

C - Authorize project closure

Which is recommended as a possible risk response type for an opportunity? A - Reduce B - Transfer C - Reject D - Fallback

C - Reject

Which of the following is funded from a change budget? A - All changes to the baseline cost of the project B - Increased tolerance required by the Project Manager to complete a stage C -Changes to approved baselined products D - The correction of an off‐specification

C -Changes to approved baselined products

There are at least how many valid business cases within the commercial context of any project? A) 3 B) 0 C) 2 D) 1

C) 2 Although a project will focus only on its own business case, any suppliers involved in the project-of which there must be at least one-will also have their own business case. If either one of these business cases is no longer viable, the project is likely to fail, regardless of how many benefits the other business case may be delivering for the other party.

Who is responsible for identifying and documenting the level of tailoring for the project? A) Project Board B) Executive C) Project Manager D) Senior User

C) Project Manager The Project Manager will identify and document the level of tailoring required for the project. it will then be reviewed and approved by the Project Board.

Which is NOT a purpose of an End Project Report? A - Compare project achievements against what was originally agreed B - Record information that will help future projects C - Prompt the Project Board to authorize the next stage D - Pass on details of any ongoing risks for those who will maintain and operate the finished product

D - Pass on details of any ongoing risks for those who will maintain and operate the finished product

Which of the following is an integrated element of PRINCE2? A - Role descriptions B - Product descriptions C - Timescales D - Principles

D - Principles

Which takes place within the Managing a Stage Boundary process? A - Periodic review of progress against the Stage Plan B - Obtain approvals for all completed products C - Escalation of Issue Reports created during the current stage D - Review of the business justification for the project

D - Review of the business justification for the project

Which document defines the acceptance criteria and roles for the project? A) Quality Management Strategy B) Project Mandate C) Project initiation Document D) Project Product Description

D) Project Product Description The project product description is a special case of the more general product description. It defines what the project must deliver as a whole in order to be accepted.

Which is a characteristic of a project? A) It is considered low risk B) It avoids stresses and strains between organisations C) It maintains business as usual D) It involves cross-functional teams

D) It involves cross-functional teams

How does a team manager know what level of quality is required for a product they are producing? A) It is recorded in a team plan as quality tolerance B) It is specified as quality criteria in a project product description C) It is provided by the project brief D) It is recorded as quality criteria in a product description

D) It is recorded as quality criteria in a product description A team manager knows what level of quality is required for a product they are producing because it is recorded as quality criteria in the product description. The product description will usually be attached to their work package.

UDM2-10: Which PRINCE2 principle facilitates the 'manage by exception' principle by delegating authority to the project manager in each management stage? A) Manage by exception B) Tailor to suit the project C) The principle of control D) Manage by stages

D) Manage by stages

During which process is a Checkpoint Report produced? ​ A) Managing a Stage Boundary B) Controlling a Stage C) Directing a Project D) Managing Product Delivery

D) Managing Product Delivery The Work Package includes details of when Checkpoint Reports should be produced by the Team Manager for the Project Manager. These reports allow the Project Manager to monitor the status of the Work Package and ensure that it is on schedule.

Within what process are Team Plans produced? A) Controlling a stage B) Initiating a project C) Managing a stage boundary D) Managing product delivery

D) Managing product delivery

Key decisions made by programme management have directly impacted the team manager's progress. Should this happen in a PRINCE2 project? A) Yes, because projects are directly impacted by the programme B) Yes, because projects are always part of a programme C) No, because programmes do not influence or affect project progress D) No, because managing product delivery has no direct interface with programme management

D) No, because managing product delivery has no direct interface with programme management Key decisions made by programme management should not directly impact the team manager's progress, because managing product delivery has no direct interface with programme management.

Which PRINCE2 Principle can be omitted for a simple project? A) Continued Business Justification B) Defined roles & responsibilities C) Manage by Stages D) None - They must all be applied to every project

D) None - They must all be applied to every project PRINCE2 Principles MUST be applied. Applying the minimum requirements for processes and themes will support the application of the principles.

The project board want to close the project early. If an exception plan is requested, in which activity of 'closing a project' would the exception plan to be produced? A) Prepare planned closure B) Prepare premature closure C) Hand over products D) None of the above

D) None of the above If an exception plan is requested, the project manager would trigger the 'managing a stage boundary' process to produce it.

Which of the following is created in the 'controlling a stage' process? A) Project plan B) Stage plan C) Team plan D) None of the above

D) None of the above No plans are created in the 'controlling a stage' process they are however reviewed or updated as appropriate.

In which activity of 'controlling a stage' would a team manager review the quality register? A) Receive completed work packages B) Authorise a work package C) Take corrective action D) None of the above

D) None of the above Team managers do review the quality register, but using the process 'managing product delivery'.

Which of the following statements about the purpose of the Risk theme are true? 1. The Risk theme identifies how to manage risks at the corporate or programme level of an organization 2. The Risk theme explains the risk management activities to use to improve the chances of a project delivering its objectives A) Only 1 is true B) Both 1 and 2 are true C) Neither 1 or 2 are true D) Only 2 is true

D) Only 2 is true

Which statement is true? A) The project plan must be created using recognised planning tools. B) The project manager should not let others influence the creation of the project plan C) Everyone should be involved in the creation of the project plan D) Planning is not an activity done in isolation

D) Planning is not an activity done in isolation It should be done with close involvement of the user(s) and supplier(s)

Which of the following would not be a trigger for a project manager to authorise a work package? A) Stage authorisation has been provided by the project board B) Corrective action in response to an issue or risk C) New work package required determined by reviewing the management stage status D) Producing a highlight report for the current reporting period

D) Producing a highlight report for the current reporting period Work packages are allocated to team managers/members once the stage has been authorised and then whenever required by the stage plan or in response to an issue or risk. Highlight reports are sent to the project board (and possibly other stakeholders) to give them an update on the status of the management stage.

How is a Product Description used in the Controlling a Stage process? a) To demonstrate that a product meets its quality criteria by applying the quality method specified b) To develop a Work Package c) To develop the product(s) to the defined quality criteria d) To set stage tolerances

b) To develop a Work Package

What does a Product Description contain? 1. A breakdown of the individual parts that make up the product 2. The management stage in which the product is to be created 3. The reviewer(s) for the product 4. Any allowable deviation from the specified quality criteria a) 1, 2, 3 b) 1, 2, 4 c) 1, 3, 4 d) 2, 3, 4

c) 1, 3, 4

What does a Product Description contain? 1. A breakdown of the individual parts that make up the product 2. The management stage in which the product is to be created 3. The reviewer(s) for the product 4. Any allowable deviation from the specified quality criteria a) 1, 2, 3 b) 1, 2, 4 c) 1, 3, 4 d) 2, 3, 4

c) 1, 3, 4 Quality expectations and acceptance criteria

12. Consider the following statements: (I) If the stage is forecast to exceed its tolerances, the project manager should produce an Issue Report to capture and analyze the details of the deviation. (II) When a Work Package is forecast to exceed its tolerances, the project manager may request the team manager to produce an Exception Plan. a) Only statement I is true b) Only statement II is true c) Both statements are true d) Both statements are false

12. A - If the stage is forecast to exceed its tolerances, the project manager should first produce an issue report to capture and analyze the details of the deviation and then provide an exception report for the project board. Based on information in this report, the project board may request that the project manager produces an exception plan to replace the plan that was forecast to exceed tolerance.

13. What is a step in the issue and change control procedure that is used to evaluate the alternative options to respond to an issue? a) Propose b) Examine c) Capture d) Decide

13. A - The issue and change control procedure under the change theme includes dealing with each project issue and involves five steps: capture, examine, propose, decide, and implement. The propose step is used to evaluate alternatives for dealing with the project issue and to recommended appropriate actions to address the issue.

16. What process BEST describes when an exception plan should be created to replace a stage plan? a) Directing a project b) Controlling a stage c) Managing a stage boundary d) Closing a project

16. A - The purpose of the directing a project process is to enable the project board to be accountable for the project by making key decisions, to have overall control, and to delegate day-to-day management of the project to the project manager. Management stages are a key tool for the project board in exercising high-level control over a project. Authorization must be granted at every stage boundary, and the project board must evaluate project and stage progress to date and review the next stage plan and the updated project plan and business case in order to decide whether the project remains viable. Authorization is also important if a project requires an exception plan. This happens when a project or stage is forecast to exceed its tolerances. Following its review of the exception report, the project board may instruct the project manager to create an exception plan.

17. What is NOT a purpose of a product description? a) Defines the level of quality required for the product b) Records the quality results of the stage c) Defines the people or skills required to produce, review, and approve the product d) Understand the detailed nature, purpose, function and appearance of a product

17. B - A product description is normally written for each of the identified products in the product breakdown structure, if required. This defines the purpose that the project's product will fulfil and who will use it. It is helpful in understanding the product's functions, size, quality, complexity, robustness, etc.

19. What product identifies the source products from which a product is to be derived? a) Product breakdown structure b) Product checklist c) Product description d) Project approach

19. C - The product description presents information about a project's component products. The product breakdown structure (PBS) visualizes these, and the description breaks them down.

23. What is a specific responsibility of Project Assurance? a) Approving the Risk Management Strategy b) Giving ad-hoc direction to the project manager c) Reporting highlights to the project board d) Ensuring that right people are planned to be involved in quality inspection

23. C - They are there to serve as the eye of the project board member they represent. Their responsibility is to give assurance to the project board on the actual status of the project. This is done by reporting highlights back to the project board.

24. Consider the following statements: (I) There can be more than one technical stage per management stage. (II) The work can be grouped by the set of techniques used or the products created. a) Only statement I is true b) Only statement II is true c) Both statements are true d) Both statements are false

24. C - Both of these statements are true. There can be more than one technical stage per management stage. The work can be grouped by the set of techniques used or the products created.

26. In which product is the acceptance criteria documented? a) Project product description b) Product description c) Quality register d) Quality management strategy

26. A - Acceptance criteria define a prioritized list of measurable definitions of attributes required for products to be acceptable to key project stakeholders. It is documented inside the project product description.

26. Which role is a part of the quality review team? a) User b) Approver c) Reviewer d) Project support

26. C - The quality review technique has four specific roles. These are chair, presenter, reviewer, and administrator.

27. What task is NOT carried out as part of product-based planning? a) Write a project product description b) Identify activities and dependencies c) Create a product breakdown structure d) Create a product flow diagram

27. B - The product based planning technique consists of four steps. (1) Create a project product description for the project final product (used for project plan only); (2) Create the product breakdown structure; (3) Create a product description for each main lower level product (not all may need a product description); and (4) Create a product flow diagram.

29. What BEST describes something that should be provided by the project but currently is not being provided? a) Problem/concern b) Concession c) Off-specification d) Exception report

29. C - Off-specification is something that should be provided by the project, but currently is not provided nor forecasted to be so. For example, if a piece of functionality is missing, or even a product that is missing, then an off-specification may be necessary.

30. What is considered an issue likely to affect the project, according to PRINCE2®? a) The project manager's workload b) The project's performance targets c) The customer/supplier relationship d) Only the project plan

30. B - In PRINCE2®, all changes are treated as a type of project issue. If a project's performance targets are an issue, it is likely that project failure could occur.

34. What provides the documentation of which business option your project is choosing to use, such as do nothing, do the minimum, or do something in terms of the project's investment? a) Project approach b) Business case c) Risk management strategy d) Benefits review plan

34. B - The purpose of the business case is to provide a structure to judge whether the project is desirable, viable, achievable, and worth continued investment. The business case should describe the reasons for the project and include information on the estimated costs, risks and expected benefits. The business case contains an executive summary, reasons for doing the project, business options (do nothing, do the minimum, or do something), expected benefits, expected dis-benefits, timeline, costs, ROI, and major risks.

38. When producing an exception plan for a stage, what would require the quality register to be updated? a) The quality register is NOT updated when creating an exception plan b) To add details of new quality management activities planned c) To close all quality checks from the stage plan that's about to be replaced d) To record any corrective actions required when the quality checks of products in the current stage plan were complete

38. B - An exception plan is used to recover from the effect of tolerance deviation, which happens when a tolerance is exceeded. During the production of an exception plan, the quality register is updated to add details of any new quality management activities planned.

38. What factor does NOT need to be taken into consideration when identifying the number of management stages required? a) Where key decisions points need to be b) The amount of risk within the project c) The number of technical stages d) How confident the project board and project manager are with proceeding

38. C - The number of technical stages is not a consideration when identifying the number of management stages. Key factors include the risk within a project, when key decisions need to be made, and how confident the project board and project manager are with the project.

43. What product is continuously maintained in order to inform the project manager of where a product is at any time, what its status is, and who is working on it? a) Product description b) Highlight report c) Configuration item record d) Work package

43. C - The configuration item record is a summary of a product's status. It contains the stage of quality, the version number, who is responsible for the product, and cross-references to any project issues that have arisen.

44. What product confirms the version numbers of all products being developed within a given stage? a) Configuration item record b) Stage plan c) Work package d) Product status account

44. D - The product status account is a report on the status of products. The required products can be specified by a unique identifier or the part of the project in which they were developed.

45. What BEST shows the scope of a plan? a) Full contents of a product status account for a related work package b) Related plan's product breakdown structure c) Composition section of a project product description d) All of the project's configuration item records

45. B - The scope of a plan is the sum total of its products and the extent of their requirements. It is described by the product breakdown structure for the plan and associated product descriptions.

46. What is the controlling a stage process used for? a) Day-to-day management of each management stage of a project b) Closure of the project prematurely or at the project's natural end c) Creation and quality control of the specialist products d) Preparing a stage plan near the end of each stage

46. A - The controlling a stage process describes the work of the project manager as they do their day-to-day management of a stage, and it is where the project manager does most of their work.

46. What product would the project manager update to show that progress has been made by documenting the information about the progress received on a work package? a) Checkpoint report b) Stage plan c) Benefits review plan d) Project plan

46. B - A stage plan is a detailed plan used as the basis for project management control throughout a stage. It should be updated by the project manager to show the progress that has been made on a project.

48. A risk consists of a combination of the _______ of a perceived threat or opportunity occurring and the magnitude of its impact on objectives. What word BEST fills in the blank? a) Outcome b) Probability c) Dis-benefit d) Proximity

48. B - A risk consists of a combination of the probability of a perceived threat or opportunity and the magnitude of its impact on objectives. Risk is defined as uncertainty of outcome, and can be either a positive opportunity or a negative threat. Some amount of risk taking is inevitable if the project is to achieve its objectives. The task of risk management is to manage a project's exposure to risk by reducing the probability of specific risks occurring and the potential impact if they did occur

49. What is NOT a purpose of the benefits review plan? a) Define how to measure the achievement of the project's benefits can be made b) Define what benefits assessments need to be undertaken c) Define the project in order to form the basis for its management and an assessment of its overall success d) Define the activities required to measure the expected project's benefits

49. C - A PRINCE2® benefits review plan is used to define how and when a measurement of the achievement of the project's benefits, as expected by the senior user, can be made. The plan is presented to the executive during the initiating a project process, updated at each stage boundary, and used during the closing a project process to define any required post-project benefits reviews.

50. What role has the assurance responsibility of monitoring any risks in the production aspects of projects? a) Senior user b) Team manager c) Senior supplier d) Executive

50. C - The senior supplier is the project board role that provides knowledge and experience of the main discipline involved in the production of the project's deliverables. The senior supplier represents the supplier interests within the project and provides supplier resources.

52. What process authorizes a premature closure of the project? a) Directing a project b) Controlling a stage c) Managing a stage boundary d) Closing a project

52. A - Sometimes the project board will instruct the project manager to close the project. The project manager will not just abandon the project but should try to salvage anything of value so it can be used again. This closure can occur for many reasons, such as the project not meeting the desired benefits for the expended costs, or other such reasons.

53. What does the product description NOT provide? a) Necessary abilities of the people needed to produce the product b) Why the product is needed and what it will look like c) Necessary abilities of the people needed to review the product d) Time and cost needed to produce the product

53. D - The product description presents information about a project's component products. The product breakdown structure (PBS) visualizes these and the description breaks them down. This includes the necessary abilities of the people needed to produce and review the product, as well as why the product is needed and what it will look like.

53. What is the purpose of the risk management strategy? a) Describes in detail each risk identified in the project and how each risk should be managed b) Describes how each risk owner and risk actionee will manage and fund the actions to mitigate each risk c) Describes the risk response actions taken to mitigate the project's risks d) Describes the techniques and standards to be applied and the responsibilities for achieving effective risk management procedures

53. D - The risk management strategy document defines the project procedures for risk management in terms of how risk will be identified, assessed, controlled, and communicated in the project. This includes a description of the techniques and standards to be applied and the responsibilities for achieving effective risk management procedures.

55. What BEST defines a product's quality tolerance? a) Project product description b) Product description c) Stage plan d) Quality management strategy

55. B - The PRINCE2® project product description template is a special form of product description that defines what the project must deliver in order to gain acceptance. The quality tolerance are details of any range in the quality criteria within which the product would be acceptable.

55. What process provides the opportunity to ensure that all unachieved goals and objectives are identified? a) Initiating a project b) Controlling a stage c) Directing a project d) Closing a project

55. D - The purpose of the closing a project process is to provide a fixed point to check that the project has reached its objectives and that the products have been accepted. If there are any unachieved goals and objectives, they are identified during this process.

58. What action should be done during the initiation stage? a) Appoint the executive b) Establish who needs information, when, and in what format c) Establish the quality expectations of the customer d) Define how the project will deliver the chosen business solution

58. B - This information should be established during the initiation stage as part of the project initiation document. The purpose of the project initiation document is to capture and record basic information needed to correctly define and plan the project. The document should expand upon the project mandate and state what the project is aiming and planning to achieve, as well as the reason for the importance of meeting these aims.

59. What is NOT an event-driven control? a) Highlight report b) Exception report c) Project initiation documentation d) End of a stage

59. A - Event driven controls occur when a specific event occurs. A Highlight Report is used to provide the project board, and possibly other stakeholders, with a summary of the stage status at intervals defined by them. It is a time-driven management product.

59. What is a purpose of the controlling a stage process? a) To enable the organization to understand the work that needs to be done to deliver the project's products b) To delegate day-to-day management of the project to the project manager c) To report progress to the project board d) To report progress to the project manager

59. C - The purpose of the controlling a stage process is for the project manager to assign the work to be done, monitor work, deal with issues, report progress to the project board, and take corrective action to ensure that the stage remains within tolerance.

60. If project assurance is being conducted by anyone other than the project board, then who would they report to? a) Corporate or program management b) The project board member overseeing the relevant area of interest c) The project manager d) The team manager whose work package execution is being monitored

60. B - Even if the project board members choose to delegate their assurance responsibilities, they still must understand that they are still responsible for ensuring that the project is being run correctly.

9. What is the purpose of the the configuration item records? a) Record quality issues found in a quality test of the product b) Explain which procedure should be used for updating the configuration item records of products completed in the stage c) Explain which procedure should be used for transferring completed products into the operational and maintenance environment d) Record the development status of a product in a completed work package

9. D - The configuration item records are used to provide a record of information such as the history, status, version, and variant of each configuration item, and any important details of the relationships between them.

Which of the following statements on the integrated elements of PRINCE2 is accurate? A - If a project does not adhere to PRINCE2 principles then it is not a PRINCE2 project B - If a project does not adhere to PRINCE2 themes then it is not a PRINCE2 project C - If a project does not adhere to PRINCE2 processes then it is not a PRINCE2 project D - If a project does not create all the 26 PRINCE2 management products then it is not a PRINCE2 project

A - If a project does not adhere to PRINCE2 principles then it is not a PRINCE2 project

7. What BEST describes a purpose of the benefits review plan? a) Defines how and when a measurement of the project's benefits can be made b) Documents the justification for undertaking the project c) Provides all of the right information for decisions to be made regarding continued business justification d) Describes just the benefits that are only to be delivered after the project

A - The purpose of the benefits review plan is to identify the benefits and to select how the benefits can be measured so that it is possible to show that they have been reached. You can then compare the new results to the baseline measurements which recorded the current situation as it exists today.

During which activity of 'directing a project' will the project board confirm the distribution of any follow-on action recommendations? Select all that apply. A) Authorise a stage or exception plan B) Authorise the project C) Authorise project closure D) Give ad-hoc direction

A and C There will almost certainly be follow-on actions listed in the end project report which the project board review before they authorize project closure. If some of the project's products were handed over to the customer at the end of a stage then there will also be follow-on actions for the project board to review when they authorise the next stage plan or exception plan

Which are the responsibilities of the project's executive? Select all that apply. A) Approve the project plan B) Approve team plans C) Create the Project plan D) Define tolerances for each management stage

A and D Responsibilities of the project's executives include approving the project plan and defining tolerances for each management stage.

Which variables can influence the length of the management stage? Select all that apply. A) The planning horizon B) The availability of team managers C) Quality Audit timescales D) The level of risk in a project

A and D The planning horizon and the level of risk in a project are both variables which can influence the length of management stages.

Which of the following are not objectives of the 'starting up a project' process? Select all that apply. A) The work requested to deliver the project is planned B) There is business justification for initiating the project C) All the necessary authorities exist for initiating the project D) The project manager will create the project mandate

A and D The work required for project initiation is planned and the project mandate is created by Corporate, Programme management, or the customer.

Which two statements are CORRECT about the minimum requirements for applying the change theme? 1) identified issues must be assessed for their impact on the business justification for the project. 2) Project issues must be captured, examined and managed throughout the project lifecycle 3) The actual status of products must be verified to ensure that this matches the authorised state 4) A budget must be established to pay for requests for change and their analyses A) 1 and 2 B) 2 and 3 C) 3 and 4 D) 1 and 4

A) 1 and 2

Which two statements describe a highlight report? 1) It provides a summary of the stage status 2) It is used by the project board to monitor the progress of the stage and project 3) It is produced by the project manager when a new risk is identified 4) It is used by the project manager to escalate an exception A) 1 and 2 B) 2 and 3 C) 3 and 4 D) 1 and 4

A) 1 and 2

How many types of plans are there in PRINCE2? A) 4 (project, stage, team, exception) B) 3 (project, stage, phase) C) 4 (project, programme, stage, team) D) 3 (corporate, project, team)

A) 4 (project, stage, team, exception) There are 4 types of plans in PRINCE2 including project, stage, team and exception.

In which activity of 'managing product delivery' should a team manager create a team plan if required? A) Accept a work package B) Execute a work package C) Deliver a work package D) None of the above

A) Accept a work package If a team plan is necessary then it is created in the 'accept a work package' activity, and it will show which products can be completed within the given constraints of time and cost, etc.

If a work package is forecast to exceed tolerance, what should the team manager raise to the project manager? A) An issue B) An exception C) A risk D) A change

A) An issue If a tolerance is forecast to be exceeded then this is an issue for the project manager to deal with. It is not a risk as there is no uncertainty, the tolerance will be exceeded unless corrective action is taken. A team manager will notify the project manager by raising an issue.

In 'Starting up a project', which of the following is a pre-requisite to ensuring project justification? A) Appoint the executive B) Appoint the project manager C) Appoint the project board D) Appoint a business change manager

A) Appoint the executive The project executive represents the business and is accountable for the business case. This means that they must be appointed in order to ensure. The project is justified.

Which of the following is not an activity within the 'managing product delivery' process? A) Approve a work package B) Accept a work package C) Execute a work package D) Deliver a work package

A) Approve a work package The 'accept a work package' activity is carried out by the project manager in the 'controlling a stage process'.

A purpose of the 'managing a project boundary' process is to provide the project board with sufficient information to: A) Approve the next stage plan B) Approve the project brief C) Review the project mandate D) Approve the outline business case

A) Approve the next stage plan Approving the project brief, reviewing the project mandate and approving the outline business case are all completed before the project moves into the initiation stage and the first 'managing a stage boundary process'.

What is defined as "the measurable improvement resulting from using an output." A) Benefit B) Dis-benefit C) Corporate strategy D) Outcome

A) Benefit Benefits are defined as "the measurable improvement resulting from using an output."

Which primary stakeholder group will ensure that the project delivers value for money? A) Business B) User C) Supplier D) Corporate/Programme management

A) Business The primary stakeholders are the business, the users and suppliers. They are represented on the project board. Ensuring value for money is the focus of the business representative, as described in the 'defined roles and responsibilities' principle.

Which is an objective of the Closing a Project process? A) Check that all the project's products have been accepted by users B) Capture the customer's quality expectations C) Ensure that all benefits have been achieved D) Prepare for the final stage of the project

A) Check that all the project's products have been accepted by users

When should the 'managing a stage boundary' process be undertaken? A) Close to the end of each management stage B) Close to the start of each management stage C) At the end of the final stage D) At the end of the 'starting up a project' process

A) Close to the end of each management stage

PRINCE2 focuses on describing what needs to be done, rather than prescribing how it should be done/ A) True B) False

A) True PRINCE2 guidance does not cover specialised aspects of delivery or detailed planning and control techniques

What are the six aspects of a project's performance which need to be managed? A) Cost, time, quality, scope, risk, benefits B) Cost, time, quality, lag, benefits, risk C) Cost, time, scope, personnel, configuration, expected value D) Cost, time, quality, scope, version control, baselines

A) Cost, time, quality, scope, risk, benefits

When is it confirmed whether a project's objectives have been achieved? A) During the 'closing a project' process B) During the final end stage assessment C) During the 'controlling a stage' process D) During the 'managing product delivery' process

A) During the 'closing a project' process

If 'managing a stage boundary' process was triggered by an exceptional plan request, which of the following could optionally be produced? A) End stage report B) End project report C) Highlight report D) Checkpoint report

A) End stage report The requirement for an end stage report (or not) would be given by the project board.

Who is responsible for determining the Change Authority and change budget? A) Executive B) Project Board C) Project manager D) Corporate or programme management

A) Executive The Executive represents the business interests on the project, which includes the funding for the project. Because of this, it is their sole responsibility to determine budgets and responsibilities for changes/off-specifications which might affect the overall cost.

In which activity of 'directing a project' would the project board offer informal advice and guidance to the project board? A) Give ad-hoc direction B) Authorise initiation C) Authorise the project D) Authorise a stage or exception plan

A) Give ad-hoc direction Informal advice and guidance is known as giving ad hoc direction, perhaps most commonly during initiation or when nearing a stage boudnary.

Identify the missing word(s) in the following sentence. If a baselined product requires modification, the [ ? ] procedure should be applied in order to manage the modification. A) Issue and Change control B) Risk Management C) Exception D) Quality Control

A) Issue and Change control

What makes a project a PRINCE2 project? A) It has project processes that satisfy the objectives of PRINCE2 processes B) It has a permanent project organisation to deliver a long-term result C) It has established technology to improve business as usual D) It applies some of the PRINCE2 principles

A) It has project processes that satisfy the objectives of PRINCE2 processes

In which activity of 'closing a project' would the project plan be updated with actuals from the final management stage? A) Prepare planned closure B) Handover products C) Evaluate the project D) Recommended project closure

A) Prepare planned closure The project manager should ensure all the expected results have been achieved and delivered in 'prepare planned closure', before starting the handover activities.

When 'accepting a work package', a team manager should consult with project assurance if they feel that extra reviewers are required to test the products being produced A) True B) False

A) True Members of project assurance may advise on subjects such as ensuring the right people are involved in quality reviews

In which activity of the 'initiating a project' process would the project manager create the detailed business case? A) Prepare the benefits management approach B) Assemble the project initiation documentation C) Set-up the project controls D) Prepare the communication management approach

A) Prepare the benefits management approach Before the project manager can complete the benefits management approach they must first create a more detailed business case with the information gained from the previous activities.

Which one statement from the below reflects minimum requirements of the risk theme? A) Processes, themes, roles, management and terminology B) Only processes, themes and roles C) Only themes and roles D) Processes, themes, roles and management products

A) Processes, themes, roles, management and terminology

Which one statement from below reflects minimum requirements of the risk theme? A) Processes, themes, roles, management products and terminology B) Only processes, themes and roles C) Only themes and roles D) processes, themes, roles and management products

A) Processes, themes, roles, management products and terminology

Tailoring is documented as part of the ________________________. A) Project Initiation Document B) Project Product Description C) Project Brief D) Project Mandate

A) Project Initiation Document Tailoring is documented in the PID.

Which statement correctly describes project assurance and quality assurance? A) Project assurance provides assurance to the project stakeholders whereas quality assurance provides assurance to the wider corporate programme or customer organisation B) They are both the responsibility of the project board, but project assurance may be delegated C) They are both independent of the project management team D) Project assurance and quality assurance are both the responsibility of corporate, programme management of the customer

A) Project assurance provides assurance to the project stakeholders whereas quality assurance provides assurance to the wider corporate programme or customer organisation

Which of the following products is NOT related to the PRINCE2 approach to change? A) Quality register B) Configuration management strategy C) Issue Register D) Daily log

A) Quality register The PRINCE2 approach to Change includes a number of documents: Configuration Management Strategy, Configuration Item Records, Product Status Accounts, Daily Log, Issue Register, and Issue Reports.

Which is a benefit of using the product-based planning technique? A) Reduces the risk of incorrectly scoping the project B) Clearly shows how long a project will take C) All the required products of the project will be delivered to time and cost. D) It removes the need for activity-based planning

A) Reduces the risk of incorrectly scoping the project

In which activity of 'controlling a stage' would the project manager transfer ownership of a product to the customer as part of a phased handover? A) Review the management stage status B) Capture and assess issues and risks C) Review and package status D) Take corrective action

A) Review the management stage status There may be multiple handovers throughout the project lifecycle. If ownership of any of the products is to be transferred to the customer during a management stage (as part of a phased handover) the project manager uses the 'review the management stage status' activity.

Who is responsible for confirming that the project's outputs can realistically be produced at the specified cost and time-frame? A) Senior Supplier(s) B) Project Assurance C) Team Manager D) Executive

A) Senior Supplier(s) A focus of the Senior Supplier is on the technical feasibility of producing the products specified.

Who approves a work package? A) Team manager B) Project manager C) Project assurance D) None of the above

A) Team manager Work packages are produced by the project manager and approval (acceptance) is sought from the team manager.

QA-60: What should be provided by a project mandate? A) Terms of reference for a project B) A detailed business case C) Tolerances for each management stage D) A plan for the initiation stage

A) Terms of reference for a project

Which statement is true? A) The PID may be a single document which includes all components B) The PID must always be a set of separate documents C) The PID must contain every management product created during the initiating a project process D) The PID should only be baselined at the beginning and end of the project

A) The PID may be a single document which includes all components Management products do not have to be represented in a discrete and separate document (or even as a document at all).

Which factor should influence the length of a management stage? A) The level of project risk B) Frequency of highlight reports C) Requirement of a specialist team for an element of the development work D) Availability of the project board

A) The level of project risk

Are the majority of PRINCE2® controls described as...? A. Event-driven B. Time-driven C. Ad-hoc D. Technique-based

A. Event-driven

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme? A) The overall approach to managing by exception B) The tailoring required for progress reports C) The tolerance areas that will not be controlled D) The levels of management control that will be used

A) The overall approach to managing by exception

What does the 'focus on products principle' help to ensure? A) The project only does work directly contributing to delivery of agreed products B) The project focuses on delivering work, rather than management of the project

A) The project only does work directly contributing to delivery of agreed products The 'focus on products' principle helps to identify and define the scope of the project

Which of the true is following about projects? A) They have benefits that are usually realized after project closure B) They have finite timescales C) They involve changes to the business capability D) They are driven by deliverables

A) They have benefits that are usually realized after project closure. It is important to understand the difference between a Project and a Programme. A Programme is more open ended, it has no pre-defined path, runs on a longer timescale than projects, and can affect the business capability. It is driven by a business vision of how things should be at an undefined date in the future. Projects within the Programme will all contribute to this vision in some way.

Which is a responsibility of the team manager role? A) To accept authorised work packages from the project manager B) To review the highlight report for the previous reporting period C) To review the tailoring approach and its implications for project controls D) To examine and escalate issues, taking necessary corrective actions

A) To accept authorised work packages from the project manager

Which is the purpose of the organisation theme? A) To define and establish the projects structure of accountability and responsibilities B) To ensure everyone knows what's expected of them C) To organise a project management team

A) To define and establish the project's structure of accountability and responsibilities The purpose of the organisation theme is to define and establish the project's structure of accountability and responsibilities

Which is a minimum requirement for applying the business case theme? A) To document the responsibility for defining the standards for the business case B) To appoint a senior user from an area of the business impacted by the project C) To have benefits management approach approved by the participants of benefits reviews D) To delegate the development of the business justification to the project manager

A) To document the responsibility for defining the standards for the business case

In which situation might the 'controlling a stage' process be used? A) To manage a long initiation stage of a complex project B) To manage the activities of a complex programme C) To organise support activities following the handover of products to operations D) To create an exception plan to replace the current stage plan

A) To manage a long initiation stage of a complex project

Which of the following is a purpose of the 'closing a project' process? A) To provide a fixed point at which acceptance of the project product is confirmed B) To provide the project board with sufficient information to confirm project viability C) To produce an exception plan if the end date exceeds time tolerance D) To monitor and control issues and risks

A) To provide a fixed point at which acceptance of the project product is confirmed Providing a fixed point at which acceptance of the project product is confirmed a purpose of the 'closing a project process'.

Which is an objective of the 'managing a stage boundary' process? A) To request authorisation to start the next stage B) To ensure that all threats and opportunities for the current stage have been closed C) To ensure that work on products allocated to the team for the next stage is authorised D) To implement actions to resolve tolerance deviations from the stage plan

A) To request authorisation to start the next stage

PRINCE2 can be applied to any type of Project? A) True B) False

A) True

While important to successful projects, leadership, capability and interpersonal skills are beyond scope of PRINCE2. A) True B) False

A) True

Team plans are optional. A) True B) False

A) True A team plan is an optional level plan used as a basis for team management control.

The business case is a baselined product. A) True B) False

A) True Baselined products are those that define aspects of the project, and, when approved are subject to change control.

PRINCE2 requires that explicit quality criteria for products are recorded in product descriptions. A) True B) False

A) True Explicit quality criteria for products being recorded in product descriptions is a minimum requirement of the quality theme.

The project executive is accountable for the business case throughout the project? A) True B) False

A) True The executive represents the business interest. It is their responsibility to assure the project's stakeholders that the project remains desirable, viable and achievable at all times. This business justification is captured in the business case.

A business case can be recorded as a written document, a spreadsheet or as presentation slides. A) True B) False

A) True The minimum requirement states 'create and maintain a business justification, usually a business case." No specific form is specified.

A project manager may also take on the role of team manager. A) True B) False

A) True The project manager could also take on the role of the team manager and deal directly with team members when they authorise work packages. Consideration should be given to any conflicts of responsibilities, capacity and capability.

In 'directing a project', the 'authorise the project' activity may be undertaken in parallel with 'authorizing a stage or exception plan'. A) True B) False

A) True The project manager is only authorised by the project board to deliver the project one stage at a time. This means that the project board need to authorise both the project and the next stage or exception plan before the project manger may proceed. Both these decisions could be made at the same time.

A project plan is a control document used by the project board to measure actual progress against expectations. A) True B) False

A) True The project plan is the basis for project board (directing level of management) control.

The quality management approach forms part of the Project Initiation Documentation. A) True B) False

A) True The quality management approach is a baseline product and thus will be part of the PID.

The team manager role may be assigned to the project manger. A) True B) False

A) True The team manager role may be assigned to the project manager. PRINCE2 roles can be combined, although there are some constraints and care must be taken to avoid conflicts of interest.

The project mandate triggers the 'Starting up of a project' process. A) True B) False

A) True The term project mandate applies to whatever information is used to trigger the project

All PRINCE2 projects must have at least 2 stages. A) True B) False

A) True There must be an initiation stage for planing and at least one further stage for delivery and closure. This is part of the 'manage by stages' principle.

The project product must be passed to an operational and maintenance environment prior to the project being closed. A) True B) False

A) True This can happen in a phased approach through the project or as single launch at the end. However it is done, PRINCE2 says it must be done

The 'directing a project' process provides authorisation for the project manager to deliver the project. A) True B) False

A) True This is one of the key decisions made by the project board.

What is likely to be avoided by applying the 'tailor to suit the project' principle? A) Unnecessary management effort B) Project risks C) Training D) Procurement procedures

A) Unnecessary management effort

Which is a step in PRINCE2's recommended approach to planning? A) identify activities and dependency B) Describe the means of communication for the project C) Implement responses for opportunities D) Baseline the project deliverables

A) identify activities and dependency

Which statement describes the 'directing a project' process? A) it enables the project board to assure that there is continued business justification B) It covers the day-to-day activities of the project manager C) It ensures there are regular progress meetings D) It begins on completion of the 'initiating a project process'

A) it enables the project board to assure that there is continued business justification

How is the project initiation document used during the 'closing a project' process? A) it is used as the basis for comparing the original aim of the project against what was actually achieved B) It provides the controls for the final stage of the project C) It is updated to include relevant lessons from previous projects D) It provides the project product description for approval by the project board

A) it is used as the basis for comparing the original aim of the project against what was actually achieved

A product contains security elements that must not be disclosed to anyone other than the team manager and senior supplier. Because of this the project manager is unable to approve the team plan, so the senior supplier has approved the team plan instead. is this appropriate? A) yes, because in a commercial customer/supplier relationship it may be not appropriate for the project manager to approve a team plan, therefore the senior supplier may review and approve the team plans. B) No, because the project manager should know every aspect of a products production and should always and review the team plan.

A) yes, because in a commercial customer/supplier relationship it may be not appropriate for the project manager to approve a team plan, therefore the senior supplier may review and approve the team plans. In a commercial customer/supplier relationship it may be not appropriate for the project manager to approve a team plan, therefore the senior supplier may review and approve the team plans.

Which are purposes of the progress theme? Select all that apply. A) To control unacceptable deviations B) To establish mechanisms to compare actual achievements against those planned C) To ensure that the project is aligned to corporate strategies D) To ensure that the project produces outputs that are fit for purpose

A, B The purposes of the progress theme include controlling unacceptable deviations and establishing mechanisms to compare actual achievements against those planned.

Which of the following quality measures is covered in the process "Initiating a Project" (IP)? A. How quality will be achieved B. When each product will be tested C. By whom each product will be tested D. Options A, B and C

A. How quality will be achieved

Which of the following are typically recorded in a change control approach? Select all that apply. A) How issues will be identified and managed B) Responsibility for change control C) The composition and format of the issue register D) The amount of change budget in the project

A, B and C How issues will be identified and managed, responsibility for change control, and the composition and format of the issue register are all typically recorded in a change control approach. The amount of change budget in the project is usually recorded in the project plan.

Which of the following are types of issues in a PRINCE2 project? Select all that apply. A) Request for change B) Problem/Concern C) Off Specification D) Over-run

A, B and C in PRINCE2, all issues fall into one of three categories: request for change, problem/concern, or off-specification.

Which are the minimum requirements for the risk theme? Select all that apply. A) A risk management approach must be defined B) Risks must be managed throughout the lifecycle of the project C) A risk budget must be established during initiating a project process D) A risk register must be created, and maintained throughout the project

A, B and D The minimum requirement for the risk theme include: defining a risk management approach, managing risks throughout the lifecycle of the project, and maintaining some form of risk register. A risk budget is optional.

What can influence the number of management stages? Select all that apply. A) The level of risk B) The size/complexity of the project C) Organisational policies and standards D) None of these

A, B, C A range of factors need to be considered, such as complexity/risk, key decisions, and organisational policies.

What are the three options specified within a Business Case? A) Do nothing B) Do the minimum C) Do something D) Follow program Management recommendations

A, B, C Do nothing should always be the starting point for evaluation of other options. The project benefits are defined by the difference between the 'do nothing' option and the 'do something'/'do the minimum' options.

Which statements about the "continued business justification" principle are correct? Select all that apply. A) All Projects must be recorded and approved B) Business justification must be recorded and approved C) Justification must be assessed and re-validated throughout the project D) The project manager is accountable for the business justification

A, B, C The "continued business justification" principle states that all projects must have a justifiable reason, business justification must be recorded and approved and that justification must be assessed and re-validated throughout the project. The project executive, not the project manager, is accountable for the business justification.

Which of the following statements are true? Select all that apply. A) The business justification must be reviewed and updated throughout the project. B) Management actions to ensure project outcomes are achieved and must be defined. C) A benefits management approach is intended to ensure that benefits are realised. D) A business case can take many forms (a written document, presentation slides, or a spreadsheet, for example)

A, B, C, D All answers are correct. These are minimum requirements for the business case theme. Note that it doesn't specify HOW these are applied, merely what needs to be in place.

Which levels of management are within the project management team? Select all that apply. A) Delivering B) Directing C) Corporate, programme management or customer D) Managing

A, B, D Directing, managing and delivering are th levels of management within the project management team. The corporate, programme management or customer level sits above and outside the project management team.

What aspect of a risk should be recorded, in order to fully identify the risk? Select all that apply. A) Risk Effect B) Risk Cause C) Risk Tolerance D) Risk Event

A, B, D Risk effect, risk cause and risk event should be recorded in order to fully identify the risk.

Which of the following are fields in the Quality Register? A) Roles and responsibilities B) Quality records C) Reporting D) Product identifier(s)

A, B, D The Quality Register defines each quality management activity that is planned or has already taken place. It provides information to aid in the creation of End Stage and End Project Reports. It acts as a quality summary and provides a pointer to the quality records for each product within the project.

Which are types of product described in PRINCE2? Select all that apply. A) Specialist B) User C) Management D) External

A, C Specialist products, also known as deliverabeles, are developed as part of the plan and are specific to an individual project. Management products are those required to manage the project such as the business case, issue register and highlight report.

Which progress reports are produced by a project manager. Select all that apply. A) End stage report B) Checkpoint report C) End project report D) Highlight report

A, C and D. The end stage report, end project report, and highlight report are produced by the project manager.

Which statements about stakeholders are true? Select all that apply. A) Stakeholders are those that can affect the project B) Stakeholders are only external to the project team C) Stakeholders are those who are affected by the project D) Stakeholders are those who perceive themselves to be affected by the project

A, C, D Stakeholders are "Any individual, group or organisation that can affect, be affected by, or perceive itself to be affected by..." a project

Which management products do not record benefits tolerance?Select all that apply. A) Project Plan B) Business Case C) Work Package D) Project Product Description

A, C, and D The project plan, work package and project product description do not record benefits tolerance.

In the Quality Audit Trail, Quality Control includes which of the following? ​ A) Quality and Approval Records B) Acceptance Records C) Quality Register D) Quality Methods

A,B,C The Quality Audit Trail consists of Quality Planning and Quality Control products. Planning products relate to the content, while control products relate to the methods used to track the quality. For example, the customer's quality expectations are a planning product.

Which are features of a PRINCE2 project? Select all that apply. A) It applies all of the principles B) It meets the minimum requirement of the Themes C) Is using PRINCE2, recommended techniques or equivalent techniques D) It has processes that satisfy objectives of PRINCE2's processes

A,B,C,D All options are correct. A PRINCE2 project is one that applies all of the principles, meets minimum requirements of themes, has processes that satisfy the objectives of its processes, and uses PRINCE2 recommended, or equivalent techniques.

In which of the following reports are risks communicated? A) Checkpoint reports B) Highlight reports C) End of project reports D) Lessons reports

A,B,C,D It is important that Risks are communicated as soon as possible so that all stakeholders are aware and suitable action can be recommended and taken. The only exception is when informing external stakeholders about risks, which may require extra care. In this instance the Communication Management Strategy should provide the appropriate guidelines.

Which of the following are valid responses to a Request for Change? Select those that may apply. A) ask for an exception plan B) defer decision C) increase tolerances D) approve the change

A,B,D The Project Board can approve or reject the request, defer the decision, or ask for more information. They can also request an Exception Plan from the Project Manager. They cannot increase the tolerances to take the request into account and tolerances should never be used to fund Requests for Change.

Which of the following stakeholder groups are considered primary stakeholders and need to be represented in all PRINCE2 projects? Select all that apply. A) Business B) Supplier C) Project Assurance D) User

A,B,D The business, supplier and user are the primary stakeholder interests and are represented by the project board members. This is an important part of the 'defined roles and responsibilities' principle.

Which of the following are characteristics of a project? Select all that apply. A) All projects are unique B) All projects must deliver more than they cost to run C) All projects have a defined start and end D) Projects involve people from different functions

A,C,D

Which of the following products are part of the Project Initiation documentation? A) Communication Management Strategy B) Outline Business Case C) Quality Management Strategy D) Project Plan

A,C,D Most of the important documentation for the project is first produced in the Project Initiation process. This includes the Detailed Business Case, which is expanded from the Outline Business Case.

Which two statements describe a highlight report? 1. It provides a summary of the stage status 2. It is used by the project board to monitor the progress of the stage and project 3. It is produced by the project manager when a new risk is identified 4. It is used by the project manager to escalate an exception A. 1 and 2 B. 2 and 3 C. 3 and 4 D. 1 and 4

A. 1 and 2

Which of the following are a purpose of an Issue Report? 1. Document an off-specification 2. Record an issue's resolution 3. Capture all problems or concerns within the project 4. Capture recommendations for handling a request for change A. 1, 2, 3 B. 1, 2, 4 C. 1, 3, 4 D. 2, 3, 4

A. 1, 2, 3

What is the fundamental principle behind the process "Managing Product Delivery"? A. A controlled break between Project Manager and product creation/provision by third party suppliers B. Before a Work Package is allocated to the team, there should be agreement with the Project Manager on what is to be delivered C. Whatever the type of project, the actual task of creating the required products needs to be managed D. Work only commences and continues with the consent of the Project Manager

A. A controlled break between Project Manager and product creation/provision by third party suppliers

Which one of these is NOT a Project Issue? A. Annotation of minor errors on a Quality Review product B. Request to change the specification of requirements C. Suggestion to improve a project product D. Record of some current or forecast failure to meet a requirement

A. Annotation of minor errors on a Quality Review product

Which one of these is NOT a key criterion for producing a Product Flow Diagram? PRINCE2® A. Are the products clearly and unambiguously defined? B. On what other products is each product dependent? C. Is any product dependent on a product outside the scope of this plan? D. Which products can be developed in parallel?

A. Are the products clearly and unambiguously defined?

In which lower level process of Controlling a Stage is a Stage Plan updated with actual's ? A. Assessing Progress B. Reviewing Stage Status C. Planning a Stage . Reporting Highlights

A. Assessing Progress

Which one of the following is a specific objective of a quality review?A. Baseline the product for change control purposes B. Update the Stage Plan with the details of the quality review progress C. Produce a Product Status Account for the products under review D. Perform an assessment on the performance of the Presenter of the product

A. Baseline the product for change control purposes

When should the Managing a Stage Boundary process be undertaken? A. Close to the end of a management stage B. After the completion of each management stage C. At the end of the final stage D. At the end of project start-up

A. Close to the end of a management stage

Effective risk management is a pre-requisite to which of the following principles? A. Continued business justification B. Manage by exception C. Focus on products D. Tailor to suit the project environment

A. Continued business justification

What process covers the acceptance and execution of project work by external suppliers? A. Controlling a Stage B. Managing a Stage Boundary C. Managing Product Delivery D. Directing a Project

A. Controlling a Stage

When is it confirmed if a project's objectives have been achieved? A. During the Closing a Project process B. During the final end stage assessment C. During the Controlling a Stage process D. During the Managing Product Delivery process

A. During the Closing a Project process

Which of the following statements is true of the business interest on the project? A. Ensures the project provides value for money B. Ensures the requirements for the project are defined C. Ensures the products produced meet the desired quality D. Represents the users of the product

A. Ensures the project provides value for money

Which is a responsibility of the Project Assurance role? A. Inform the Project Manager about the status of the project's products B. Document the Project Board's reporting needs C. Ensure the Project Manager is aware of the need to use any existing corporate standards D. Inform corporate or programme management about the project's status

A. Inform the Project Manager about the status of the project's products

In a Quality Review which role does PRINCE2® suggest must ensure that all reviewers are provided with the relevant review products? A. Producer B. Scribe C. Review Chairperson D. Configuration Librarian

A. Producer

The initial Project Plan is based on the Project Brief, the Project Quality Plan and which other product? A. The Project Approach B. The Project Initiation Document C. The project start-up notification D. The Project Mandate

A. The Project Approach

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme? A. The overall approach to managing by exception B. The tailoring required for progress reports C. The tolerance areas that will not be controlled D. The levels of management control that will be used

A. The overall approach to managing by exception

Which statement about risks are true?Select all that apply. A) Identified risks must be removed B) Risks can be threats or opportunities C) All risks must be entered into a risk register, and assigned a risk owner D) The cost of dealing with risk must be funded from a specific risk budget

B and C Risks can be threats, or opportunities and must be entered into a risk registered, and assigned a risk owner.

Which statement about exception plans are true? Select all that apply. A) Exception plans are always produced alongside exception reports B) Exception plans can replace stage or project plans, depending on the level of tolerance breach C) Exception plans are approved by the project manager D) Exception plans are created using a a managing stage boundary process

B and D Exception plans can replace stage or project plans, depending on the level of tolerance breach and are created using a a managing stage boundary process

Which of the following roles must be mutually exclusive according to PRINCE2? A) Executive B) Project Assurance C) Project support D) Project Manager

B and D Project Assurance is there to support the Project Board and to assure them that the project is being run correctly. To have the Project Manager assume this role as well would be a conflict of interests.

Which management products are used to specify quality tolerance? Select all that apply. A) Project Brief B) Project Product Description C) Stage Plans D) Product Description

B and D The Project product description and the product description are the management products used to specify quality tolerance.

Which of the following does not describe a request for change? Select all that apply. A) A proposal for a change to a baselined product B) The delivery of a product earlier than expected C) The addition of a new product to be created by the product after delivery has started D) A contracted supplier going out of business

B and D The delivery of a product earlier than expected and a contracted supplier going out of business do not describe a request for change.

How many time-driven controls are there in PRINCE2? A) 1 (highlight report) B) 2 (Checkpoint report and highlight report) C) 3 (Checkpoint report, end stage report and end project report) D) 4 (Checkpoint report, highlight report, end stage report and end project report)

B) 2 (Checkpoint report and highlight report) The checkpoint and highlight report are the only time-driven controls in PRINCE2.

Which two statements about the risk theme are CORRECT? 1) It identifies how to manage risks at the corporate programme management or customer level of an organisation 2) It aims to support better decision-making through a good understanding of threats and opportunities 3) It explains the risk management activities to use to improve the chances of a project delivering its objectives 4) It identifies, assess and controls approved changes to the baseline A) 1 and 2 B) 2 and 3 C) 3 and 4 D) 1 and 4

B) 2 and 3

What is defined as 'a measurable decline resulting from an outcome, perceived as negative by at least one stakeholder'? A) A major risk B) A dis-benefit C) A Benefit D) An off-specification

B) A dis-benefit A dis-benefit is defined as 'a measurable decline resulting from an outcome, perceived as negative by at least one stakeholder'

Which statement describes a product breakdown structure? A) A list of activities required to produce project products B) A hierarchy of all the products to be produced during a plan C) A list of sequence of production products

B) A hierarchy of all the products to be produced during a plan A hierarchy of all the products to be produced during a plan is the best description of a product breakdown structure.

Which is the correct definition of a project output? A) Anything that the project creates B) A specialist product that is handed over to a user (or users) C) The improvement gained by using the projects's products

B) A specialist product that is handed over to a user (or users) The correct definition of a project output is "a specialist product that is handed over to a user (or users)."

When is the 'learn from experience' principle applicable? A) When defining the scope of the project B) All answers are true C) During project closure D) During delivery stages of the project

B) All answers are true The application of lessons needs to be applied throughout a PRINCE2 project

In 'starting up a project', the business case is...... A) An outline business case drafted by the project manager B) An outline business case drafted by the executive C) A detailed business case drafted by the project manager D) A detailed business case created by the executive

B) An outline business case drafted by the executive The project manager reviews the outline business case. The detailed business case is produced during project initiation.

UDM3-2: At what point is a Stage Plan updated with actuals? A) Once a work package has been delivered B) As soon as actuals are received from a work package C) Once a work package has been approved D) During the managing a stage boundary process

B) As soon as actuals are received from a work package Updated information can be received by a Project Manager throughout the life of a Work Package: from the approval of the Work Package itself, through reviews of the status, and Checkpoint Reports. Remember that several Work Packages may be running concurrently in a single stage, and the Project Manager needs to keep updated on the progress of all of them.

When should the team manager produce a checkpoint report? A) When a work package is being negotiated B) At the frequency agreed in the work package C) On completion of the quality-checking activities for each product D) when reviewing how a stage is progressing

B) At the frequency agreed in the work package

Identify the missing words in the following sentence. The six aspects of project performance to be managed are [ ? ] costs, timescales and scope. A) Benefits, change,risk B) Benefits, quality,risk C) Change, quality, risk D) Benefits, change, quality

B) Benefits, quality,risk

Which product is a time-driven control? A) Exception Report B) Checkpoint Report C) End Stage Report D) Lessons Report

B) Checkpoint Report

During 'directing a project', which is more likely? A) Consultation between the project board and the project manager may decrease towards the end of a stage B) Consultation between the board and the project manager may increase towards the end of a stage

B) Consultation between the board and the project manager may increase towards the end of a stage Consultation between the board and the project manager is more likely to increase towards the end of a stage.

QA-3: Identify the missing words in the following sentence. Any change to the products agreed at the start of a stage is monitored as part of the [?] process, on a day-to-day basis. A) Directing a project B) Controlling a project C) Managing a stage boundary D) Closing a project

B) Controlling a project

In which of the following would the project manager capture any risks identified during the 'starting up a project' process? A) Issue register B) Daily log C) Risk Register D) Risk Management Approach

B) Daily log The risk register itself will be created during project initiation, at which point any appropriate information can be transferred from the daily log.

What describes the balance of cost, benefits, and major risks? A) Viability B) Desirability C) Acheivability

B) Desirability Desirability describes the balance of cost, benefits and major risks.

In 'managing a stage boundary', when updating the business case, which of the following would not be updated? A) Benefits management approach B) End stage report C) Risk register D) Issue register

B) End stage report The end stage report is created (rather than updated) as part of the 'report management stage end' activity

In which activity of 'managing product delivery' would the team manager obtain approval for completed products? A) Accept a work package B) Execute a work package C) Deliver a work package D) None of the above

B) Execute a work package Approval records are obtained in the 'execute a work package' activity, using methods described in the work package.

A Checkpoint is an event-driven control. A) True B) False

B) False A Checkpoint is at regular intervals so is a time-driven control.

Once baselined, a product cannot be changed. A) True B) False

B) False A baselined product can be changed with the appropriate authority.

On a simple project, a risk register is optional. A) True B) False

B) False A place to document risk is a minimum requirement for a PRINCE2 project, even if it isn't called a risk register. It could be a simple list on a whiteboard.

PRINCE2 requires the use of critical path analysis. A) True B) False

B) False Critical Path Analysis is a detailed techniques for scheduling, outside of scope of PRINCE2.

Delivery steps cannot overlap management stage boundaries. A) True B) False

B) False Delivery steps reflect the specialist work of a project and can span several management stages.

During the 'initiating a project' process the project manager will be creating a suite of management products required for the level of control specified by corporate /programme management or the customer A) True B) False

B) False During the 'initiating a project' process the project manager creates a suite of management products (the PID) required for the level of control specified by the project board. These will be influenced by corporate/programme management or the customer but it is the project board that exercise overall control. How the project board communicate with corporate/programme management or the customer will be documented in the communication management approach, a single product not a suite.

Compulsory projects do not require business justification. A) True B) False

B) False Even compulsory projects need to demonstrate that the chosen option represents the best value for money.

If a project plan is forecast to breach its tolerance, the project manager should raise an exception to corporate, programme management or the customer. A) True B) False

B) False If a project plan is forecast to breach its tolerance, the project manager should raise an exception to the project board. The project board must then refer the matter to corporate, programme management or the customer for a decision.

In a two-stage project, the activities for 'managing a stage boundary' at the end of stage two would be planned for in the stage boundary of stage 1. A) True B) False

B) False If the project, had three (or more) stages, it would be true. However, as it is a two stage project, the 'closing project' process would be used towards the end of stage two.

As we are in the 'starting up a project' process, the project manager does not need to consider any corporate, programme management or customer standards that will need to be applied to the project yet. A) True B) False

B) False In a commercial customer/supplier context, there are likely to be different standards and practices which need to be accommodated.

Team managers should not produce a team plan in parallel with the project manager producing the next stage plan. A) True B) False

B) False It is good practice for team managers to produce a team plan in parallel with planning the next management stage. This could take the form of a draft team plan, which is reviewed when the team manager formally accepts the work packages in 'managing product delivery'

A work package always forms a legally binding contract between the project manager and the team manager. A) True B) False

B) False Not always. A work package is a set of information about one or more required products collated by the project manager to pass responsibility for work or delivery formally to a team manager or team member. For an external supplier, a customer's work package may take the form of a legally binding contract.

All issues must be recorded in an issue register. A) True B) False

B) False Only formal issues are recorded in an Issue register. Informal issues are recorded in the daily log.

PRINCE2 requires that an expected value is recorded for each risk entered into the risk register. A) True B) False

B) False PRINCE2 doesn't require that an expected value be recorded for each risk entered into the risk register because expected value is only one way of describing the impact of a risk.

PRINCE2 can be applied to projects and programmes. A) True B) False

B) False PRINCE2 stands for PRojects IN Controlled Environments. There are other guidance for Programme Management.

Quality assurance is the responsibility of the project board. A) True B) False

B) False Quality assurance is the responsibility of corporate level. Project assurance is the responsibility of the Project Board.

Risks are described as uncertain events that will gave a negative impact on the project. A) True B) False

B) False Risks are described as uncertain events that could have an effect on the achievement of objectives. This impact could be positive (an opportunity) as well as negative (a threat). Both threats and opportunities should be recorded in the risk register.

The 'controlling a stage' process should only be used after the project board authorises the project. A) True B) False

B) False The 'controlling a stage' process may also be used during the initiation stage, especially in a large and complex project

The Change authority role is optional. A) True B) False

B) False The Change authority role is not optional. Delegation of the role by the project board is optional.

The aim of 'Starting up a project' is to do as much as possible to determine if a project is worth initiating. A) True B) False

B) False The aim of 'Starting up a project' is to do the minimum necessary.

The business case is updated at the end of the project in the 'closing a project' process. A) True B) False

B) False The benefits management approach is updated in 'closing a project', not the business case. The business case will be used to help the project manager understand the project's performance when they create the end project report.

Once recorded, the frequency of highlight reporting cannot be changed. A) True B) False

B) False The frequency of highlighting report can be changed if the project board require it.

All Project Management Team roles must be filled during 'Starting up a Project' process A) True B) False

B) False The responsibilities of all roles must be fulfilled but PRINCE2 does not specify that this must be set in stone during the 'Starting up of a Project'

Tailoring of PRINCE2 is specified at the beginning of the project, and cannot be subsequently changed. A) True B) False

B) False The tailoring needs of the project are documented in the PID and could be revisited whenever the PID is reviewed.

Tailoring of PRINCE2 is discussed in the 'initiating a project' process ready for completion in the 'managing a stage boundary' process A) True B) False

B) False The tailoring requirements are agreed in the 'initiating a project' process

The project manager ensures that work on products allocated to the team is authorised and agreed. A) True B) False

B) False The team manager does this as part of the 'managing product delivery' process.

'Starting up of a project' identifies who will be involved in the project decision making. A) True B) False

B) False This is done in the initiating a Project process.

The change authority role can be omitted for small projects. A) True B) False

B) False Whether or not the project board decide to delegate some change authority, the role must still be carried out.

Tailoring is what an organisation needs to do in order to adopt PRINCE2 as its corporate project method. A) True B) False

B) False Embedding is what an organisation needs to do to adopt PRINCE2 as its corporate project method.

Application of the "learn from experience" principle is the project board's responsibility. A) True - The board set overall management direction B) False - It is everyone's responsibility

B) False - It is everyone's responsibility Everyone involved in the project should look for lessons rather than waiting for someone else to provide them.

Identify the missing words in the following sentence. Because the Project Board receives regular [ ? ], there is no need for regular progress meetings. A) Checkpoint Reports B) Highlight Reports C) Exception Reports D) End Stage Reports

B) Highlight Reports

UDM1-5: PRINCE2 plans are carefully designed to meet the needs of the different levels in the project organization. Why is this a benefit? A) Reduces the levels of management required in the project organisation B) Improves communication and control C) Ensures stakeholders are properly represented D) Ensures that one plan will meet everyone's needs

B) Improves communication and control

Where is the required format of highlight reports recorded? A) In a product description B) In the communication management approach C) In a work package D) In a project plan

B) In the communication management approach The required format of highlight approach is recorded in the communication management approach.

What takes place during the 'closing a project' process? A) The post-project benefits reviews are performed B) Ownership of the project's products is transferred to the customer C) An end stage report is prepared for the final stage D) The project closure notification is reviewed and approved

B) Ownership of the project's products is transferred to the customer

Which of the following cannot be tailored? A) Processes B) Principles C) Themes D) Management Products

B) Principles Tailoring can be applied to processes, themes, roles, management products and terminology. PRINCE2 principles should not be tailored as they are universal and always apply.

Which are integrated elements of PRINCE2? A) Principles, themes, processes and products B) Principles, processes, themes and project environment C) Processes, themes, business case, quality D) Processes, procedures, principles and themes

B) Principles, processes, themes and project environment

UDM1-20: Which one of the statements is true regarding what may be tailored in PRINCE2? A) Processes, themes roles and management products B) Processes, themes, roles, management products and terminology C) Only themes and roles D) Only processes, themes and roles

B) Processes, themes, roles, management products and terminology

Which product provides the version number of all products of a particular stage? A) Issue register B) Product status account C) Product description D) Configuration item record

B) Product status account

Who is responsible for communicating with stakeholders? A) Senior User B) Project Board C) Project Manager D) Executive

B) Project Board The precise methods of communication should be documented in the Communication Management Strategy. The Project Board may also call upon Project Assurance for advice in this area.

Who is responsible for documenting any tailoring work packages? A) Executive B) Project manager C) Team manager D) Project support

B) Project manager

When reviewing work package status, who would update the Issues and risk registers? A) Project executive B) Project manager C) Team manager D) Project assurance

B) Project manager The project manager would update the issue and risk registers while reviewing the work package status.

How should a Team Manager escalate a suggestion for an improvement to a product? A) Include details in a Highlight Report B) Raise an Issue C) Raise an Exception Report D) Include details in a Checkpoint Report

B) Raise an Issue

Which is a purpose of the Change Authority? A) Allow the project board to delegate the approval of all risks and issue reports B) Reduce the number of requests for change that need to be escalated to the Project Board C) Determine the change budget for a project D) Assess the impact of all requests for change

B) Reduce the number of requests for change that need to be escalated to the Project Board

In which activity of 'controlling a stage' would the project manager review a checkpoint report? A) Take corrective action B) Review work package status C) Capture and assess issues and risks D) Escalate issues and risks

B) Review work package status The purpose of a checkpoint report is to report the status of a work package.

Which role is responsible for the management of a risk assigned to it? A) Project support B) Risk owner C) Risk actionee D) Project assurance

B) Risk owner

Which role is responsible for committing supplier resources to the Stage Plans? A) Executive B) Senior supplier C) Corporate or Programme Management D) Project Manager

B) Senior supplier When appointing board members, one of the important qualities they must have is the relevant authority to commit resources as required by the project. Each Project Board member is responsible for committing resources from their own area.

Which plan provides the Business Case with costs during the Initiating a Project process? A. Initiation Stage Plan B. Project Plan C. Stage Plan D. Team Plan

B. Project Plan

During the 'directing of a project', if the project board are using 'authorise a stage' or 'exception plan' activity to 'authorise a stage plan' for the first time, which stage of the project is being authorised? A) The initiation stage B) Stage two

B) Stage two As there is no stage boundary between 'starting up a project' and the initiation stage, stage one was authorised using the 'authorise initiation' activity. The first time the project board would use the 'authorise a stage or exception plan' activity to authorise a stage would be when authorising stage two.

Which role represents the 'delivering' level on the project management team? A) Project Board B) Team Manager C) Project Manager D) Project Support

B) Team Manager

What does applying the 'manage by stages' principle ensure? A) That the customer's quality expectations and acceptance criteria are capture and agreed B) That the project is properly initiated before work begins on deliver of the project's outputs C) That the project management team understands what they are accountable for D) That the project is only started and continued if it is desirable, viable and achievable

B) That the project is properly initiated before work begins on deliver of the project's outputs

What is the purpose of the quality theme? A) To define expectations of quality assurance B) To define and implement the means by which the project will verify that products are fit for purpose. C) To ensure the quality register is created and maintained throughout the project.

B) To define and implement the means by which the project will verify that products are fit for purpose. The purpose of the quality theme is to define and implement the means by which the project will verify that products are fit for purpose.

Which is a purpose of a communication management approach? A) To produce regular reports on stakeholder engagement B) To define the means and frequency of communication to stakeholders C) To help minimise the need for meetings within a project management team D) To define the tailoring of project responsibilities

B) To define the means and frequency of communication to stakeholders Defining the means and frequency of communication to stakeholders is a purpose of a communication management approach.

Which is a purpose of a quality management approach? A) To define the customer's quality expectation B) To define the quality standards to be applied to a project C) To identify the level of quality required for each of the project's products D) To summarize the planned quality management activities

B) To define the quality standards to be applied to a project

Which is a responsibility of the business representative on the project board? A) To set tolerance levels for the project B) To ensure the project represents value for money C) To confirm the project delivers the required functionality D) To check the required quality of levels are achieved by the project's products

B) To ensure the project represents value for money

Which is a purpose of the business case theme? A) To establish mechanisms for managing issues that may impact the baseline B) To establish methods to judge whether the ongoing project is justified C) To assess and control uncertain events or situations D) To describe how products will be delivered that are fit for purpose

B) To establish methods to judge whether the ongoing project is justified

Which is a purpose of the risk theme? A) To identify and remove risks to project objectives B) To identify, assess, and control uncertainty C) To prevent change to baselined products D) To identify assess, and control threats to project deliverables

B) To identify, assess, and control uncertainty The purpose of the risk theme is to identify, assess, and control uncertainty.

Which is a purpose of the quality theme? A) To establish the mechanisms to judge whether a project is desirable and achievable B) To look for ways to improve the effectiveness of the management of the project C) To control uncertainty to improve the ability of the project to succeed D) To establish mechanisms to control any acceptable deviation

B) To look for ways to improve the effectiveness of the management of the project

Are the following statements true or false? 1 Delegated Project Assurance roles report directly to corporate or programme management 2 In PRINCE2® the Project Manager role must be full time 3 A project management structure is a temporary structure A. All three are false B. Only the third is true C. Only the first is false D. The second and third are true

B. Only the third is true

Is it possible to change a Product Description once it has been approved? A) Yes, but only if the project board approves the change B) Yes, but only via change control C) Yes, but only if the project manager deems it necessary D) No

B) Yes, but only via change control The Product Description is a product, as with all documents in PRINCE2. Once a product has been approved, the only way to change it is through change control. This allows changes to be tracked back in the event there are any issues.

Which are responsibilities of the senior user(s)? Select all that apply. A) To prepare and maintain all quality records B) To provide customer's quality expectations C) To provide acceptance criteria D) To provide quality assurance resources

B, C Providing customer's quality expectations and acceptance criteria are responsibilities of the senior user(s). Project support, prepares and maintains the quality records. Corporate , programme management or the customer provide quality assurance.

Which roles cannot be combined? Select all that apply. A) Exec and Senior User B) Exec and Project Manager C) Project Manager and Project Assurance D) Team Manager and Project Assurance

B, C, D There is a lot of flexibility to combine roles in PRINCE2 but the executive and project manager MUST be separate individuals. Project Assurance roles should not be assigned to the Project Manager, Team Manager or Project support as this would present a conflict of interest.

Identifying a plan's critical path allows the Project Manager to monitor the activities that: A) Are not allowed any time tolerances B) Can be delayed for a while if resources become tight C) Must be completed on time if the whole plan is to be finished on schedule D) can be omitted if time tolerances are exceeded

B,C The critical path defines those activities which are dependant on each other and which have the longest time span (for example, the longest chain of linked dependencies constitutes the critical path). Any delays on this path affect the entire schedule, whereas anything not on that path can be allowed some flexibility with the timeframe.

Which of the following are tolerance areas? A) Issues B) Benefits C) Quality D) Change

B,C Tolerances can only be set on measurable areas and involve +/- amounts on planned costs, dates, measurable benefits, and the like. Harder to measure tolerances, such as scope or risk, can be expressed in the form of which requirements may be sacrificed, or the projected cost of the risks.

If, after a Quality Review Follow-up Action, an error is still not resolved, what action should be taken? A. An Exception Report is made B. A Project Issue is raised C. An Exception Memo is raised D. The review is reconvened

B. A Project Issue is raised

The existence of what in formation is expected by the process "Starting Up a Project" ? A. A Project Plan B. A Project Mandate C. An appointed organisation D. Project Initiation Document

B. A Project Mandate

Which of the following statements is FALSE? A. Customer quality expectations should be discovered in the process "Starting Up a Project" B. A company's QMS becomes part of PRINCE2® C. PRINCE2® may form part of a company's QMS D. The Stage Plan describes in detail how part of the Project Plan will be carried out

B. A company's QMS becomes part of PRINCE2®

Which is an objective of the Closing a Project process? A. Prepare the plan for the next stage B. Assess any benefits that have already been realized C. Produce a Benefits Review Plan to identify what benefits are expected D. Check that all benefits are realized before closing a project

B. Assess any benefits that have already been realized

Which part of a product lifespan is not part of a project life cycle in the eyes of PRINCE2® ? A. The change-over to operational use of the product B. Assessment of the value of the product after a period of use C. The specification of the product D. Finalisation of the business case

B. Assessment of the value of the product after a period of use

New versions of the Project Plan are produced at the end of each stage to reflect updated information. Identify which option is FALSE. A. Progress already made B. Benefits already achieved C. Any agreed changes in circumstances D. Any revised forecast of cost

B. Benefits already achieved

What process is used by the Project Manager to maintain focus on delivery of a stage's products within agreed tolerances? A. Directing a Project B. Controlling a Stage C. Managing a Stage Boundary D. Managing Product Delivery

B. Controlling a Stage

What is the first task in product-based planning? A. Creating a Product Checklist B. Creating a Product Description for the final product C. Creating a Product Flow Diagram D. Creating a Product Breakdown Structure

B. Creating a Product Description for the final product

Which is NOT a purpose of a Product Description? A. Define the time and cost needed to produce the product B. Define the quality skills required to check the product C. Define the function and appearance of the product D. Define the development skills required to produce the product

B. Define the quality skills required to check the product

The Project Board has three responsibilities towards the Management of Risk. Which of the following options is the FALSE one? A. Notifying the Project Manager of any external risk exposure to the project B. Ensuring that risks are identified, recorded and regularly reviewed C. Making decisions on recommended reactions to risk D. Striking a balance between level of risk and potential benefits

B. Ensuring that risks are identified, recorded and regularly reviewed

Which process provides the project board with the information it requires in order to commit resources to the project? A. Managing product delivery B. Initiating a project C. Controlling a stage D. Directing a project

B. Initiating a project

Which document is a record of some current or forecast failure to meet a requirement? A. Exception Report B. Off-Specification C. Follow-On Action Recommendations D. Highlight Report

B. Off-Specification

Which theme has a purpose of providing the mechanisms to forecast the project's continued viability? A. Risk B. Progress C. Plans D. Business Case

B. Progress

What is the goal of the 'Identify context' step within the recommended risk management procedure? A. Identify responses to risks identified in the Business Case B. Understand the specific objectives that are at risk C. Gather information about risks for inclusion in Highlight Reports to the Project Board D. Identify the threats and opportunities that may affect the project's objectives

B. Understand the specific objectives that are at risk

Which is a task of product-based planning? A. Identify activities and dependencies B. Write the Project Product Description C. Prepare the Work Packages D. Produce Product Status Accounts

B. Write the Project Product Description

Given that producing a Product Breakdown Structure and a Product Flow Diagram are two of the steps of product-based planning, which is another? A. Identifying activities and dependencies B. Writing Product Descriptions C. Scheduling D. Defining and analyzing products

B. Writing Product Descriptions

Are the following statements true or false?The senior user is responsible for: 1. Providing user resources 2. Ensuring that the project produces products that meet the user requirements 3. Ensuring that the project provides the expected user benefits A - All three are incorrect B - 2nd and 3rd statements are correct C - All three are correct D - Only the 2nd statement is correct

C - All three are correct

James Kirk is the project manager for a 5-year project, with a time tolerance of +3 months for the current stage. One of his team leaders, Monty Scott, reports a projected problem with a work package that is expected to take an extra 2 weeks. What action should Kirk take? A) None B) Cancel the project C) Add an entry to the risk register D) Produce the exception report

C) Add an entry to the risk register The Team Manager has the responsibility to report to the Project Manager as soon as any work package tolerances are forecast to be exceeded. The Project Manager then makes the decision as to what action to take based upon his own tolerances for the current stage

Which of the following is not an activity of the 'directing a project process'? A) Authorise a stage or exception plan B) Authorise initiation C) Authorise the business case D) Authorise the project closure

C) Authorise the business case Authorising the business case is not an activity of the directing a project process.

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager? A) By submitting an exception report B) By submitting an exception plan C) By raising an issue D) By raising a risk

C) By raising an issue

QA-2: Which document is used to identify interested parties that need to be informed of the project closure? A) Change control approach B) End project report C) Communication management approach D) Project brief

C) Communication management approach An end project report is used during project closure to review how the project performed against the version of the project initiation document used to authorize it.

During which Process is the Work Package status reviewed? ​ A) Managing a Stage Boundary. B) Directing a project C) Controlling a stage D) Managing a product delivery

C) Controlling a stage The Team Manager will report back to the Project Manager, either in regular Checkpoint Reports, or to indicate that there is a new risk or issue.

Which level of management sets project level time tolerance? A) Directing B) Managing C) Corporate, programme management, or customer D) Delivering

C) Corporate, programme management, or customer The Corporate, programme management, or customerl level of management sets project level time tolerance.

Which aspects of a project's performance does PRINCE2 require tolerances to be set against? A) Cost , time, and scope B) Cost, time and quality C) Cost, time, quality, scope, risk and benefits D) Quality, scope, risk and cost

C) Cost, time, quality, scope, risk and benefits All aspects of project performance need tolerances applied, even if it has been decided to have zero tolerance.

In what product should the Project Manager enter the details of issues that are resolved without using the formal issue and change control procedure? A) Checkpoint Report B) Stage plan C) Daily log D) Configuration Item Record

C) Daily log

QA-5: PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow? A) Manage by stages B) Focus on products C) Defined roles and responsibilities D) Learn from Experience

C) Defined roles and responsibilities

What process is triggered by the Project Manager's request to initiate a project? ​ A) Initiating a Project B) Starting up a Project C) Directing a Project D) Managing a Stage Boundary

C) Directing a Project

Basing projects on a 'management by exception' principle provides which benefit? A) provides a common language B) Clarity of what a project will deliver, why, when and by whom C) Efficient and cost-effective use of management time D) Promotes consistency of project work and staff mobility

C) Efficient and cost-effective use of management time

Which of the following is an activity of closing a project process? A) Update the business case B) Authorise a work package C) Evaluate the project D) Capture and examine issues and risks

C) Evaluate the project Evaluating the project is part of closing a project process

Which roles should NOT be combined? A) Project board and change authority B) Project manager and team manager C) Executive and project manager D) Project manager and project support

C) Executive and project manager

Which process aims to ensure that during the project all parties understand the project objectives? A) Starting up a project B) Directing a project C) Initiating a project D) Managing product delivery

C) Initiating a project

Identify the missing words in the following sentence. If a baselined product requires modification, the recommended [?] prcoedure, or equivalent procedure should be used. A) Risk management B) Exception management C) Issue and change control D) Quality Control

C) Issue and change control

Which statement best describes a configuration item record? A) It shows the version history of all specialist products B) It shows how to configure and assemble a specialist product C) It shows the status and version of an item D) It is a mandatory PRINCE2 management product

C) It shows the status and version of an item A configuration item record shows the status and version of an item.

Identify the missing word in the following sentence. A management stage can be longer when risk is [ ? ], typically in the middle of projects. A) Complex B) Understood C) Lower D) Higher

C) Lower

UDM1-1: The PRINCE2 principle of [?] considers establishing an assurance mechanism so that each management level can be confident about effectiveness of tolerance controls. A) Manage by stages B) Progress C) Manage by exception D) Defined roles and reponsibilities

C) Manage by exception

During which process is a Checkpoint Report produced? A) Managing a Stage boundary B) Directing a project C) Managing a product delivery D) Controlling a stage

C) Managing a product delivery The Work Package includes details of when Checkpoint Reports should be produced by the Team Manager for the Project Manager. These reports allow the Project Manager to monitor the status of the Work Package and ensure that it is on schedule.

In which PRINCE2 processes are stage plans for delivery stages created? A) initiating a project B) Controlling a stage C) Managing a stage boundary D) Managing product delivery

C) Managing a stage boundary Stage plans for delivery stages are created in the managing a stage boundary process

An Issue will result in the current management stage exceeding time tolerance. The project manager will raise this to the project board in their next highlight report. is this an appropriate action? A) Yes, because highlight reports should be used to raise exceptions to the project board B) Yes, because highlight reports should be produced when required C) No, because highlight reports are progress reports only D) No, because highlight reports are event-driven controls

C) No, because highlight reports are progress reports only This is not appropriate action. An exception report should be provided to the project board. Highlight reports are time-driven control and provide the project board with a summary of stage and project status at pre-agreed intervals.

What theme provides information on what is required, how it will be achieved and by whom? ​A) Quality B) Business Case C) Plans D) Organisation

C) Plans

When 'preparing planned closure', which management product would show that the project's products meet all quality criteria or are covered by concessions? A) End stage report B) End project report C) Product status account D) Highlight report

C) Product status account When preparing planned closure, the product status account should give enough information about the status of the project's products to confirm that they meet all quality criteria or are covered by concessions.

Which theme establishes mechanisms to monitor and compare actual achievements against those planned? A) Plans B) Change C) Progress D) Quality

C) Progress

In ' starting up a project', the document create a custom designed product should be documented in the..... A) Project initiation document B) Project product description C) Project approach D) Project definition

C) Project approach Any decisions on how the work of the project will be completed should be recorded as the project approach. This might include using agile methods or working with off-the-shell products.

In the 'closing a project' process, follow-on action recommendations would be reviewed by the _________________. A) Project manager B) Team manager C) Project assurance D) Project board

C) Project assurance The key word is 'reviewed'. The project manager produces the follow-on actions, project assurance review them, and the project board approve them when they 'authorise project closure' in the 'directing a project' process.

Which of the following forms the 'contract' between the project manager and the project board? A) Project mandate B) Project brief C) Project initiation documentation D) Project product description

C) Project initiation documentation The PID defines the project in order to form the basis for its management and assessment of overall success.

In the 'initiating a project process', which team role would create and populate the risk register. A) Project manager B) Project assurance C) Project support D) Project board

C) Project support The project support team would do this, as well as maintain any other logs/registers delegated by the project manager.

Which of the following is the purpose of the project brief? A) Provides a full and firm foundation for delivery of the project products B) Provides a contract between the project manager and the project board C) Provides a full and firm foundation for the initiation of a project D) The project brief is maintained through the project lifecycle

C) Provides a full and firm foundation for the initiation of a project An agreed project brief ensures the project has a commonly understood and well-defined start point.

What is used to describe specific processes, procedures and techniques to be used when managing the quality in a project? A) Quality Register B) Quality Audit C) Quality Management Approach

C) Quality Management Approach The quality management approach describes how quality will be manged in the project. This would typically include specific processes, procedures and techniques to be used.

What would trigger the 'managing a stage boundary' process? A) A request for an end stage report B) Planning the next management stage C) Request for an exception plan D) Authorisation to deliver a work package

C) Request for an exception plan The key word in the question was 'trigger'. Either the approaching stage boundary or an exception plan request triggers the 'managing a stage boundary' process.

Product Descriptions are contained within which other product? A) Benefits Review Plan B) Project Brief C) Stage Plan D) Project Initiation Documentation

C) Stage Plan While the Project Product Description is included in both the Project Brief and the Project Initiation Documentation, the individual Product Descriptions are contained within the Stage Plan. Each Stage Plan will then contain information for the products to be produced within that stage.

During which process is the risk theme first used? A) Initiating a project - when assembling the PID B) Controlling a stage - when identifying risks and issues C) Starting up a project - If any risks are identified D) Directing a project - when approving the risk management approach

C) Starting up a project - If any risks are identified The risk theme is first used in 'starting up a project'. The project manager will add risks to the daily log and then review them when producing the outline business case for the project brief.

Which of the following is not created during the 'initiating a project' process? A) The risk management approach B) The quality management approach C) The project approach D) The change control approach

C) The project approach The project approach is created/selected during starting up a project. It will be refined in the 'initiating a project' process

What triggers the 'directing a project process'? A) The appointment of the executive B) The appointment of the project manger C) The request to initiate the project D) The creation of the project plan

C) The request to initiate the project Requested following the production of the initiation stage plan.

What is a project outcome? A) A measurable improvement that is perceived as an advantage by one or more stakeholders B) The reason for the project C) The result of change derived from using the project's outputs D) The project's specialist products

C) The result of change derived from using the project's outputs

Which describes the 'implement' step within the recommended risk management procedure? A) Project support allocates the risk budget to fund the selected risk responses B) The risk owner decides the best response to control the risk C) The risk owner and the risk actionee carry out activities to control and deal with the risk D) The project manager formulates the risk management approach

C) The risk owner and the risk actionee carry out activities to control and deal with the risk

Which feature of PRINCE2 describes "aspects of project management that must be continually addressed"? A) Processes B) Principles C) Themes D) Business Justification

C) Themes

How many project product descriptions can exist in any one PRINCE2 project? A) A minimum of two B) No more than two C) There can only be one D) As many as required

C) There can only be one There can only be one project product description in any one PRINCE2 project.

Which is a purpose of the plans theme? A) To identify, assess and control uncertainty within the project B) To establish a coding system for all components of the project products C) To define the means of delivering the products D) To produce a benefits management approach

C) To define the means of delivering the products

In a customer/supplier context, which is a responsibility of a supplier? A) To deliver the benefits of a project B) To provide the project mandate C) To deliver outputs of the project D) To provide the requirements for the products

C) To deliver outputs of the project

Which is a purpose of the 'starting up a project' process? A) To understand the resources and costs to deliver the project's products B) To ensure that there is authority to deliver the project's products C) To do the minimum to decide whether it is worthwhile initiating the project D) To create the management products required to control the project

C) To do the minimum to decide whether it is worthwhile initiating the project

Which is a minimum requirement for applying the organisation theme? A) To ensure the senior user verifies user requirements B) To ensure that the change authority is delegated C) To ensure that all the responsibilities of the project board are fulfilled D) To ensure that the supplier resources are available

C) To ensure that all the responsibilities of the project board are fulfilled

What is the purpose of the Change theme? A) To prevent any changes to baselined products B) To prevent any changes to project outputs C) To identify, assess, and control changes to project baselines D) To manage proposed changes to project products

C) To identify, assess, and control changes to project baselines The purpose of the change theme is to identify, assess, and control any potential and approved changes to the project baselines.

Which is a minimum requirement for applying the risk theme? A) To assign risk actionees to undertake planned risk responses B) To escalate identified threats to the project board C) To record identified threats in a risk register D) To establish a risk budget to fund responses to risks

C) To record identified threats in a risk register

Which is an objective of the 'initiating a project' process? A) To ensure that there is authority to initiate the project B) To prepare the plans for the subsequent delivery stages C) To summarise how the orgnisation's project management method will be tailored for the project D) To request authority from programme, corporate management or the customer to deliver the project.

C) To summarise how the orgnisation's project management method will be tailored for the project

Which Stage does PRINCE2 recommend always be used? A) implementing a project B) Closing a project C) initiating a project D) starting up a project

C) initiating a project The Initiating a Project stage takes care of much of the initial project admin. It also allows for the project to be defined and provides an end of stage point for the business plan to be approved (in line with the principle of continued business justification) and the project to proceed to the next stage.

Which management stages must a PRINCE2 project consist of, as a minimum? A) starting up, initiation, and at least one other stage for the rest of the project B) At least one stage for developing products and a closing stage C) initiation and at least one other stage for the rest of the project D) Initiation, at least one stage for developing products, and a closing stage

C) initiation and at least one other stage for the rest of the project

When a work package is returned, which of the following actions does PRINCE2 recommend? A) Notify the project board B) Update the stage plan C) Update the team plan D) Review the approval records

C, D The Project Manager has sole responsibility for dealing with the Team Manager and associated Work Packages. It is only if tolerances for the stage are exceeded that the Project Board needs to be involved.

Which statement is NOT a fundamental principle of "Closing a Project" ? A. A clear end to a project provides a useful opportunity to take stock of achievements and experience B. A clear end to a project provides an opportunity to ensure that all underachieved goals and objectives are identified C. A clear end to a project provides the opportunity to evaluate achievement of all the expected benefits D. A clear end to a project is always more successful than the natural tendency to drift into use and subsequent modification of the product

C. A clear end to a project provides the opportunity to evaluate achievement of all the expected benefits

What is an off-specification? A. A new requirement B. A quality tolerance C. A type of issue D. A major risk

C. A type of issue

The Quality File has seven divisions. Five of these are for customer's quality expectations, Project Quality Plan, Configuration Management Plan,Configuration Item Records and Quality inspection records. Which of the following is another one? A. Off-Specifications B. Specialist Products C. Acceptance Criteria D. Stage Quality Plans

C. Acceptance Criteria

Which of the following are valid risk responses for threats? A. Accept, Enhance, Transfer B. Avoid, Enhance, Fallback C. Avoid, Accept, Fallback D. Exploit, Accept, Fallback

C. Avoid, Accept, Fallback

Which PRINCE2 role has a specific responsibility for referring to the Project Board if any delegated limits of authority or allocated change budget are forecast to be exceeded? A. Team Manager B. Project Assurance C. Change Authority D. Project Manager

C. Change Authority

Who might receive completed products before the Team Manager reports that the Work Package has been completed? A. The Customer B. The User C. Configuration Librarian D. The Project Board

C. Configuration Librarian

If a question arises on why a particular product was changed, which element of PRINCE2® would be of most help in finding the information? A. Issue Log B. Quality Log C. Configuration Management D. Change Control

C. Configuration Management

In which sub-process of "Controlling a Stage" is the Risk Log updated? A. Capturing Project Issues B. Assessing Progress C. Examining Project Issues D. Reporting Highlights

C. Examining Project Issues

Which individual role is ultimately accountable for the project? A. Project Manager B. Senior Supplier C. Executive D. Senior User

C. Executive

Which product does PRINCE2® suggest should include the budget and schedule impact of changes? A. Checkpoint Report B. Exception Report C. Highlight Report D. Lessons Learned Report

C. Highlight Report

Which step is NOT part of "Accepting a Work Package"? A. Understand the reporting requirements B. Agree tolerance margins for the Work Package C. Monitor and control the risks associated with the Work Package D. Produce a Team Plan which shows that the Work Package can be completed within the constraints

C. Monitor and control the risks associated with the Work Package

If a product is to be changed, what else must also pass through change control? A. Stage Quality Plan B. Product Breakdown Structure C. Product Description D. Quality Log

C. Product Description

Which of the following is not part of the composition of a Plan? A. Pre-requests B. Assumptions C. Quality responsibilities D. Product descriptions

C. Quality responsibilities

Which is NOT identified when creating a product breakdown structure? A. Products to be created by internal resources B. Products to be modified C. Resources required to produce the products D. Products to be created by an external third party

C. Resources required to produce the products

Apart from the Issue Log, what else is updated by the lower level process "Examining Project Issues" ? A. Lessons Learned Log B. Business Case C. Risk Log D. Stage Plan

C. Risk Log

Which statement is TRUE with regard to technical stages? A. technical stages can on' occur sequenta1y B. Technical stages define where management dec&ons are appointee C. Technical stages often overlap D. Technical stages define the commitment of resources and authority to spend

C. Technical stages often overlap

From whom does a Team Manager obtain approval for a completed product? A. Project Manager B. Project Support C. The authority defined in the Product Description D. Senior Supplier

C. The authority defined in the Product Description

What is the definition of a project outcome? A. A measurable improvement that is perceived as an advantage by one or more stakeholders B. The reason for the project C. The result of the change derived from using the project's outputs D. The project's specialist products.

C. The result of the change derived from using the project's outputs

Which is an objective of the 'initiating a project' process? A. To ensure that there is authority to initiate the project B. To prepare the plans for the subsequent delivery stages C. To summarize how the organization's project management method will be tailored for the project D. To request authority from programme, corporate management or the customer to deliver the project

C. To summarize how the organization's project management method will be tailored for the project

Which one of these is NOT a PRINCE2® Component? A. Plans B. Controls C. Work Package D. Configuration Management

C. Work Package

Identify the missing words in the following sentence. The Project Board will allocate tolerances [ ? ] to the Project Manager. A. for each Work Package B. for the project C. for each management stage D. for each technical stage

C. for each management stage

19. What is an objective of the directing a project process? a) Enables the project board to be accountable for the project's success b) Verifies user acceptance of the project's products c) Ensures that the host site is able to support the products when the project is disbanded d) Ensures that there is authority to deliver the project's products

D - The objectives of the directing a project process are to provide authority (to make a decision), to initiate the project (allow the initiation stage to start), to deliver the project's products (start the delivery stages), and to close the project. The directing a project process gives the corporate or program management an interface to the project through direction of the project board.

QA-4: Which two statements about the 'continued business justification principle are CORRECT? 1) Compulsory projects still require business justification 2) A project must be stopped if the business justification changes 3) The project manager should be responsible for the business justification 4) The business justification for a project should be documented A) 1 and 2 B) 2 and 3 C) 3 and 4 D) 1 and 4

D) 1 and 4

QA-1: Which statement about controls is CORRECT? A) A highlight report is an event-driven control B) An exception report is a time-driven control C) A daily log is an event-driven control D) A checkpoint is a time-driven control

D) A checkpoint is a time-driven control A team manager prepares a checkpoint report for the project manager at a predefined frequency. Therefore, checkpoint reports are a time-driven control.

What is risk probability? A) The scale of the risk should it occur B) The probable effect on the project being able to deliver the objectives C) A probable time frame within which the risk may occur D) A measure of the likelihood of the risk occuring

D) A measure of the likelihood of the risk occuring

Which statement describes acceptance criteria? A) The level of quality that products must meet B) Criteria applied when inspecting management products C) The degree to which the characteristics of processes meet their aims D) A prioritized list of criteria that the project's product must meet before the customer will accept it

D) A prioritized list of criteria that the project's product must meet before the customer will accept it A prioritized list of criteria that the project's product must meet before the customer will accept it, is the best description of acceptance criteria.

Which of the following is funded from a risk budget? A) Potential changes that may be required as the project progresses B) Production of a Risk Management Strategy C) Shortfall in estimating the development costs of the project's products D) Additional activities to reduce, avoid, fallback, transfer, share or enhance project risks

D) Additional activities to reduce, avoid, fallback, transfer, share or enhance project risks

Which of the following are factors that contribute to decisions about tailoring of PRINCE2? A) Project environment B) Size and Complexity C) Team Maturity D) All are true

D) All are true A variety of internal and external constraints and influences needs to be considered when applying tailoring.

Which statement about project stakeholders is CORRECT? A) All stakeholders must be identified at the start of the project B) All stakeholders are members of the project board C) All stakeholders are external to the corporate organisation D) All three principle categories of stakeholder have their interests represented by the project board

D) All three principle categories of stakeholder have their interests represented by the project board

Which fact is true of Project Assurance but not quality assurance? A) Independent of the Project Manager B) Responsible for reviewing the project for compliance with corporate standards C) Responsible for monitoring the conduct of the project D) Appointed as part of the project management team

D) Appointed as part of the project management team

Which of the following is not an activity of closing a project process? A) Hand over products B) Prepare planned closure C) Recommend project closure D) Authorise project closure

D) Authorise project closure Authorise project closure is part of 'directing a project'

Which of the following triggered the 'managing product delivery' process? A) Project mandate B) Project authorisation C) Stage plan approval D) Authority to deliver a work package

D) Authority to deliver a work package The authority to deliver a work package triggers the 'managing a product delivery' process.

How does defining a product's quality requirements support the 'focus on products' principle? A) By providing the project's tolerances so that authority can be delegated B) By providing the responsibilities for the project management team C) By providing the justification for the project to be initiated D) By providing an explicit understanding of what the project must deliver

D) By providing an explicit understanding of what the project must deliver

If a work package is forecast to exceed its tolerance, how should the team manager escalate this? A) By writing an exception report B) By creating an exception plan C) By producing a work-package progress report D) By raising an issue

D) By raising an issue If a work package is forecast to exceed its tolerance, the team manager should escalate this by raising an issue

UDM1-6: Who sets the project tolerances? A) Project Manager B) Project Board C) Executive D) Corporate/programme management

D) Corporate/programme management

PRINCE2 is based on there being a __________________. A) Project environment B) Working environment C) Customer/Programme environment D) Customer/Supplier environment

D) Customer/Supplier environment The customer specifies and normally pays for the results which the supplier provides the resources and skills to deliver.

Which management product should be used to record any risks identified during 'starting up a project' process A) Outline business case B) Lessons Log C) Risk Register D) Daily Log

D) Daily Log The daily log should be used to record any risks identified during th starting up a project process. This is because the risk register does not officially exist yet. The risk register is created in the 'initiating a project' process and the project manager will then transfer risks into it from the daily log.

In which step of PRINCE2's recommended approach to planning are dependencies between products identified? A) Designing a plan B) Preparing estimates C) Identify activities and dependencies D) Defining and analyzing products

D) Defining and analyzing products It is during 'Defining and analyzing products' step that dependencies between products are first identified. The 'Identify activities and dependencies' step (which comes next) will primarily look at dependencies between activities rather than products.

Which process provides information to the Project Board to allow them to assess the continuing viability of the project? A) Managing a Stage Boundary B) Managing Product delivery C) Controlling a Stage D) Directing a Project

D) Directing a Project In line with the PRINCE2 principle of Continued Business Justification, the Business Case is updated during the Managing a Stage Boundary process. This is then reviewed by the Project Board-if the justification is no longer valid, then the project should be closed.

In which progress is authorisation given to deliver the project's products? A) Starting up a project B) Initiating a project C) Managing a stage boundary D) Directing a project

D) Directing a project

Which role is responsible for determining a change budget? A) Project Manager B) Corporate, programme management, or customer C) Senior Supplier D) Executive

D) Executive The executive is responsible for a change budget

The project board would make a decision in response to an exception report using which activity? A) Authorise a stage or exception plan B) Authorise the project C) Authorise initiation D) Give ad-hoc direction

D) Give ad-hoc direction The nature of issues and exceptions is that they occur on an ad-hoc basis

Which is not an objective of the 'initiating a project process'? A) How quality will be achieved B) Who is to be involved in the project decision making C) The scope of what is to be done D) How the work of the project will be approached

D) How the work of the project will be approached The project approach was established in the starting up a project process.

What is an advantage of applying the 'learn from experience' principle? A) It allows the project board to delegate cost tolerances to the project manager B) It allows the project team to fully understand their roles and responsibilities C) It allows the project manager to delegate time tolerances to the team manager D) It allows the project team to identify improvements to be made during the project

D) It allows the project team to identify improvements to be made during the project

Which statement is true for quality assurance? A) Quality Assurance is carried out by team managers. B) Quality Assurance activities are planned in a quality register C) Quality Assurance is another term used to describe project assurance D) Quality Assurance is independent of the project management team

D) Quality Assurance is independent of the project management team Quality assurance is 'the planned and systematic process that provides confidence that outputs will match their defined quality criteria when tested under quality control. it is carried out independently of the project team.

As part of the quality theme, which management product documents are to be produced and maintained at a minimum? A) Quality register B) Quality management approach C) The quality management approach and the delivery approach D) Quality register and quality management approach

D) Quality register and quality management approach

Which of the following is not an activity of 'managing a stage boundary' A) Produce an exception plan B) Plan the next management stage C) Update the business case D) Review the management stage status

D) Review the management stage status Reviewing the management stage status is an activity of the 'controlling a stage' process

Which role is responsible for specifying the project's benefits? A) Senior Suppliers B) Executive C) Corporate/Programme management D) Senior user(s)

D) Senior user(s) The senior users have a benefits focus.

Identify the missing word(s): The purpose of the initiating a project process is to establish (______________________) for the project. A) An accurate forecast B) An effective project board C) A clear scope D) Solid foundations

D) Solid foundations This should enable the organisation to understand the work that needs to be done to deliver the project before committing to significant spend.

Which of the following triggered the 'controlling a stage' process A) Project mandate B) Project authorisation C) Stage plan approval D) Stage authorisation

D) Stage authorisation Stage authorisation triggers the "controlling a stage" process. Multiple items are approved before stage authorisation is granted, including stage plan approval.

Which of the following attributes should the project board have? A) Experience of quality control B) Knowledge of standards applicable to the project C) Knowledge of PRINCE2 D) Sufficient authority to allocate resources

D) Sufficient authority to allocate resources Without sufficient authority to allocate the resources, be they business, supplier, or user, the Project Board cannot fulfil its basic function, and it will not be possible for the project to proceed.

Identify the missing words in the following sentence. If a Project Manager has the appropriate specialist skills and knowledge, they may also perform the role of [ ? ] on the project. A) Project assurance B) Senior supplier(s) C) Senior user(s) D) Team Manager(s)

D) Team Manager(s)

Which of the following would maintain control over the project's management and specialist products? A) The risk management approach B) The quality management approach C) The project plan D) The change control approach

D) The change control approach Change control is essential to maintain control over products.

Which is a responsibility of the change authority? A) To ensure an acceptable solution is being developed B) To prepare a team plan and agree it with the project manager C) TO maintain project files according to document control procedures D) To approve or reject requests for change within the delegated limits

D) To approve or reject requests for change within the delegated limits

Which is a minimum requirement for applying the quality theme? A) To define the use and former of quality records B) To define the project's approach to quality assurance C) To define proxy measures that indicate achievable benefits D) To define the project's approach to project assurance

D) To define the project's approach to project assurance

Which is a purpose of the 'controlling a stage' process? A) To agree, perform and deliver project work B) To draft a plan for the next stage C) To agree tolerances for the stage D) To take action so that the stage remains within tolerance

D) To take action so that the stage remains within tolerance

According to the 'manage by exception' principle, what should be defined to establish limits of delegated authority? A) Scope of the project B) Costs of the project C) Timescales for the project D) Tolerances for the project

D) Tolerances for the project

In 'managing a stage boundary', which of the following should not be done as part of the 'update the project plan' activity? A) Check that the current stage plan is up to date B) Update the issue register with any new issues C) Update the risk register with any new risks D) Update the business case with any revised costs or end dates

D) Update the business case with any revised costs or end dates The revised cost and time data from the 'update the project plan' activity are used when updating the business case in the 'update the business case' activity.

Which of the following is an objective of the 'closing a project' process? A) Review the project brief B) Plan the final management stage C) Take corrective action D) Verify user acceptance of the project products

D) Verify user acceptance of the project products Verify user acceptance of the project product is an objective of the 'closing a project' process and is carried out in the 'hand over products' activity.

When does 'directing a project process' start? A) When the executive is appointed B) When the 'initiating a project process' ends C) Once the project mandate has been provided D) When the 'starting up a project' process ends

D) When the 'starting up a project' process ends It is triggered by the project manager's request to initiate a project.

In 'starting up a project', the project manager has reviewed risks captured in the daily log. Some of the risks affect the viability of the project. When would the project manager do this? A) When designing and appointing the project management team B) When planning the initiation stage C) When selecting the project approach D) While the outline business case is being prepared

D) While the outline business case is being prepared Assessing risk is part of the test of the project's viability and this is explored when creating the outline business case.

Which feature of PRINCE2® tells the Project Manager where a product is, what its status is and who is working on it? A. Work Package B. Product Description C. Checkpoint Report D. Configuration Management

D. Configuration Management

Identify the missing words in the following sentence... A purpose of the Quality theme is to [ ? ] A. Provide a systematic approach which ensures that issues possibly affecting the project\\'s quality performance targets are managed appropriately B. Ensure any threats to the quality targets are identified, assessed and controlled C. Provide all personnel involved in the project with information regarding whether the targets of time, cost and quality are achievable D. Ensure the project\\'s products meet business expectations

D. Ensure the project\\'s products meet business expectations

In which lower level process of "Controlling a Stage" is the Risk Log up dated? A. Reporting Highlights B. Assessing Progress C. Capturing Project Issues D. Examining Project Issues

D. Examining Project Issues

For a Quality Review, when are suitable reviewers selected? A. When the product is passed to Configuration Management B. In the Project Quality Plan C. During the QR Preparation step D. In planning the relevant stage

D. In planning the relevant stage

In a Product Breakdown Structure what category of product is a Highlight Report? A. Quality B. Specialist C. Technical D. Management

D. Management

Which document lists the major products of a plan with their key delivery dates? A. Product Outline B. Product Breakdown Structure C. Checkpoint Report D. Product Checklist

D. Product Checklist

Which of the following statements is FALSE? Project Managers using PRINCE2® are encouraged to ... A. Establish terms of reference as a prerequisite to the start of the project B. Use a defined structure for delegation, authority and communication C. Ensure resource commitment from management is part of any approval to proceed D. Provide brief reports to management at regular meetings

D. Provide brief reports to management at regular meetings

What function creates, maintains and monitors the use of a quality system? A. Project Support B. Quality Planning C. Quality Control D. Quality assurance

D. Quality assurance

Which is a minimum requirement for applying the quality theme? A. To define the use and format of quality records B. To define the project's approach to quality assurance C. To define proxy measures that indicate achievable benefits D. To define the project's approach to project assurance

D. To define the project's approach to project assurance

Which of the following is NOT a PRINCE2® definition of a project? A. Has an organisation structure B. Produces defined and measurable business products C. Uses a defined amount of resources D. Uses a defined set of techniques

D. Uses a defined set of techniques

When would the Team Manager be required to produce a Checkpoint Report? A. When a Work Package is being negotiated B. At the frequency agreed in the Work Package C. On completion of the quality-checking activities for each product D. When reviewing how a stage is progressing

D. When reviewing how a stage is progressing

If there is a request to change a baselined product, and the change can be done within the stage or Work Package tolerances, how can the decision toimplement the change be made? A. Project Manager's decision B. Team Manager's decision C. Team member' s decision to whom the work has been allocated D. formal change control

D. formal change control

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles. a) 1 and 2 b) 2 and 3 c) 3 and 4 d) 1 and 4

a) 1 and 2

Which of the following takes place before the initiation of a project? 1. Provide the Executive with a role description 2. Consider the successes and failures of similar activities carried out in the past 3. Record and update all initial risks in the Daily Log 4. Develop the detailed Business Case stating why the project is worth doing a) 1, 2, 3 b) 1, 2, 4 c) 1, 3, 4 d) 2, 3, 4

a) 1, 2, 3

Which is NOT a responsibility of the Project Board? a) Allocate tolerance to specialist teams b) Transfer ownership of the Benefits Review Plan to corporate or programme management c) Approve the Project Product Description d) Confirm the required frequency of Highlight Reports

a) Allocate tolerance to specialist teams

When would the Project Board approve the customer's quality expectations? a) Authorizing initiation b) Authorizing the project c) Giving ad hoc direction d) Authorizing a Stage or Exception Plan

a) Authorizing initiation

Which of the following is a baseline management product? a) Benefits Review Plan b) Issue Register c) Highlight Report d) Product Status Account

a) Benefits Review Plan

Which is an objective of the quality review technique? a) Involve key interested parties in promoting wider acceptance of the product b) Develop and improve the specification of a product through continuous assessment c) Correct any errors found in a product during the quality review meeting d) Update the status information in the Configuration Item Record when a product is signed-off

a) Involve key interested parties in promoting wider acceptance of the product

Which role is responsible for documenting the customer's quality expectations? a) Project Manager b) Executive c) Senior Supplier d) Senior User

a) Project Manager

How does the Managing a Stage Boundary process support the focus on products principle? a) Prepares and distributes an interim report on what has gone well b) Documents the agreed level of quality for each of the deliverables of the next stage c) Replans a stage in response to a forecast deviation from tolerance d) Reviews and, if necessary, updates the project management team for the next stage

b) Documents the agreed level of quality for each of the deliverables of the next stage

What is an objective of the Managing a Stage Boundary process? a) Enable the Project Board to commit resources and expenditure required for the initiation stage b) Review and, if necessary, updates the Project Initiation Documentation c) Provide a controlled break between those managing the project and those creating products d) Ensure a periodic review is held to approve the products created within the completed stage

b) Review and, if necessary, updates the Project Initiation Documentation

Which activity within the Controlling a Stage process supports the learn from experience principle? a) Authorize a Work Package b) Review the stage status c) Escalate issues and risks d) Take corrective action

b) Review the stage status

Which process is triggered by the Project Manager's request to initiate a project? a) Starting up a Project b) Initiating a Project c) Directing a Project d) Managing a Stage Boundary

c) Directing a Project

Which is one of the four integrated elements within PRINCE2? a) Quality b) Role descriptions c) Processes d) Product descriptions

c) Processes

Identify the missing word in the following sentence. A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives. a) Change b) Plans c) Progress d) Risk

c) Progress

How does the Managing Product Delivery process support the manage by exception principle? a) By breaking work down into stages that are easier to plan b) Using Team Managers who have experience in the work c) Team Managers should warn the Project Manager of any threat to the tolerances that are defined in the Work Package d) Team Managers create an Exception Report for events beyond Work Package limits

c) Team Managers should warn the Project Manager of any threat to the tolerances that are defined in the Work Package

How does the Starting up a Project process support the manage by stages principle? a) Provides a structured set of activities for the pre-project stage of the PRINCE2 journey b) Determines the level of authority delegated to the Project Manager for the initiation stage c) Ensures time is not wasted initiating a project based on unsound assumptions d) Ensures that the work required for project initiation is planned

d) Ensures that the work required for project initiation is planned