Project management midterm

Executing processes

include coordinating people and other resources to carry out the various plans and create the products, services, or results of the project or phase.

Initiating processes

include defining and authorizing a project or project phase.

Planning processes

include devising and maintaining a workable scheme to ensure that the project addresses the organization's needs.

Closing processes

include formalizing acceptance of the project or project phase and ending it efficiently.

Monitoring and controlling processes

include regularly measuring and monitoring progress to ensure that the project team meets the project objectives.

Calculating the critical path

involves adding the durations for all activities on each path through the network diagram. The longest path is the critical path.

Developing the schedule

involves analyzing activity sequences, activity resource estimates, and activity duration estimates to create the project schedule.

Directing and managing project work

involves carrying out the project management plan by performing the activities included in it.

Controlling the schedule

involves controlling and managing changes to the project schedule.

13. Controlling Scope

involves controlling changes to project scope throughout the life of the project. Scope changes often influence the team's ability to meet project time and cost goals, so project managers must carefully weigh the costs and benefits of scope changes.

Planning schedule management

involves determining the policies, procedures, and documentation that will be used for planning, executing, and controlling the project schedule. The main output is a schedule management plan.

Estimating activity resources

involves estimating how many resources a project team should use to perform project activities.

Estimating activity durations

involves estimating the number of work periods that are needed to complete individual activities.

Closing the project or phase

involves finalizing all activities to formally close the project or phase.

Scope Verification

involves formal acceptance of the completed project deliverables often achieved by a customer inspection and then a sign off on key deliverables.

Sequencing activities

involves identifying and documenting the relationships between project activities.

Defining activities

involves identifying the specific activities that the project team members and stakeholders must perform to produce the project deliverables.

Performing integrated change control

involves identifying, evaluating, and managing changes throughout the project life cycle.

Monitoring and controlling project work

involves overseeing activities to meet the performance objectives of the project.

Developing the project charter

involves working with stakeholders to create the document that formally authorizes a project—the charter.

Work Breakdown Structure

is a deliverable-oriented grouping of the work involved in a project that defines its total scope.

Critical path analysis (critical path method)

is a network diagramming technique used to predict total project duration.

Political frame

Coalitions composed of varied individuals and interest groups. Conflict and power are key issues.

11. What is involved in project scope management, and why is good project scope management so important on information technology projects?

Project scope management includes the processes involved in defining and controlling what work is or is not included in a project. It ensures that the project team and stakeholders have the same understanding of what products the project will produce and what processes the project team will use to produce them.

Human resources frame

Providing harmony between needs of the organization and needs of the people.

Structural frame

Roles and responsibilities, coordination, and control. Organizational charts help describe this frame.

Symbolic frame

Symbols and meanings related to events. Culture, language, traditions, and image are all parts of this frame.

Work Breakdown Structure inputs

The project scope management plan, scope statement, requirements documentation, enterprise environmental factors, and organizational process assets are the primary inputs for creating a WBS.

Developing the project management plan

a document used to coordinate all project planning documents and help guide a projects execution and control

9. What is the difference between leadership and management? How do these two terms relate to a project manager?

-A manager often deals with the day-to-day details of meeting specific goals. -A leader focuses on long-term goals and big-picture objectives while inspiring people to reach those goals. -A project manager takes on both roles. Good project managers know that people make or break projects, so they must set a good example to lead their team to success.

Tools and techniques

-Gantt charts, project network diagrams, critical path analysis, project charter.......

Top management commitment

-Project managers need adequate resources. -Project managers often require approval for unique project needs in a timely manner. -Project managers must have cooperation from people in other parts of the organization. -Project managers often need someone to mentor and coach them on leadership issues.

Project managers role

-Project managers work with the project sponsors, team, and the other people involved to achieve project goals. -Project managers must strive not only to meet specific scope, time, cost, and quality goals of the project, they must also facilitate the entire process to meet the needs and expectations of people involved in project activities or affected by them.

What are the three components of triple constraint and what is the relationship between them?

-Scope-All the work involved in creating the products of the project and the processes used to create them. -Time-The overall time the project will take to complete. -Cost-The cost of the project.

Project

-a temporary endeavor undertaken to create a unique product, service, or result.

12. Collecting Requirements

-involves defining and documenting the features and functions of the products as well as the processes used for creating them.

Project management

-is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements.

14. List the main processes involved in project integration management

1. Developing the project charter 2. Developing the project management plan 3. Directing and managing project work 4. Monitoring and controlling project work 5. Performing integrated change control 6. Closing the project or phase

7. List the five process management groups.

1. Initiating processes 2. Planning processes 3. Executing processes 4. Monitoring and controlling processes 5. Closing processes

15. List the processes involved in project time management.

1. Planning schedule management 2. Defining activities 3. Sequencing activities 4. Estimating activity resources 5. Estimating activity duration 6. Developing the schedule 7. Controlling the schedule

8. What are the four frames of organizations

1. Structural frame 2. Human resources frame 3. Political frame 4. Symbolic frame

Triple constraint

Balancing scope, time, and cost goals.