Project Management Study Set 1

Which perspective of an organization focuses on different groups' roles and responsibilities in order to meet the goals and policies set by top management?

Structural frame

Which tool is most likely to be used in project schedule management?

Gantt Chart

Which project management knowledge area is an overarching function that affects and is affected by the different knowledge areas?

Project integration management

Which goal distinguishes project management and portfolio management?

Project management addresses specific, short-term goals whereas portfolio management focuses on long-term goals.

Team building exercises and motivation techniques are tools used in _____ management.

resource

Project managers and their teams must recognize the effects of any project on the interests and needs of the entire system or organization instead of focusing on the immediate concerns of the project.

true

Project managers must have cooperation from people in other parts of the organization.

true

Standards and guidelines to follow when performing project management must be devised by top management.

true

Using a systems approach is critical to successful project management.

true

Project managers must take adequate time to identify, understand, and manage relationships with all project stakeholders.

True

Which of the following best describes a kill point in the project life cycle?

A review of the status of a project at each phase of development to determine if it should be continued, redirected, or terminated

Select an example of external stakeholders for an organization.

Competitors

The importance of stakeholders' needs and expectations is limited to the beginning of a project.

False

Which perspective on organizations assumes that organizations are coalitions composed of varied individuals and interest groups?

Political frame

In what type of organizational structure do project managers have the most authority?

Project

Which knowledge area involves defining and managing all the work required to complete the project successfully?

Scope

The role of a _____ is to provide direction and funding for a project.

Sponsor

Which objective is true of projects?

They have a unique purpose.

A _____ is a tool used in quality management.

checklist

Which statement best describes outsourcing?

An organization's acquisition of goods and services from an outside source

Which of the following questions reflects the strategic goals of project portfolio management?

Are we investing in the right areas?

A Gantt chart is a standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in a ____ format.

Calendar

In which of the following areas of management is payback analysis most likely to be used?

Cost

Which term refers to a product or service, such as a technical report, a training session, a piece of hardware, or a segment of software code, produced or provided as part of a project?

Deliverable

Which of the following refers to a set of principles that guides decision making based on personal values of what is considered right and wrong?

Ethics

A project manager's primary role is to provide the funding for a project.

False

Leadership style has no impact on the success of virtual teams.

False

The primary role of project stakeholder management is to ensure that the project will satisfy the stated needs for which it was undertaken.

False

The project organizational structure is the most efficient choice for most IT projects.

False

In what type of organizational structure do project managers have the least amount of authority?

Functional

Which tool can best help in efficient communication management?

Kick-off meetings

Which type of tool is usually recommended for small projects and single users?

Low-end

What is a difference between low-end and midrange tools of the project management software?

Midrange tools are designed to handle larger projects than low-end tools.

Which characteristic of organizational culture refers to the degree to which the organization monitors and responds to changes in the external environment?

Open-systems focus

Which organization provides certification as a Project Management Professional?

PMI

Which characteristic of organizational culture describes the degree to which management's decisions take into account the effect of outcomes on people within the organization?

People focus

A _____ is an organizational group responsible for coordinating the project management function throughout an organization.

Project Management Office

Which project management knowledge area primarily involves generating, collecting, disseminating, and storing project information?

Project communications management

Which characteristic highlights a difference between projects and operations?

Projects are temporary endeavors whereas an organization's operations are ongoing in nature.

In which systems development life cycle do model developers use a model to generate functional requirements and physical design specifications simultaneously?

Prototyping life cycle

Which project management knowledge area ensures that the project will satisfy the stated or implied needs for which it was undertaken?

Quality

Which is a disadvantage for virtual teams compared to traditional teams?

Reduced opportunities for informal transfer of information

In organizational culture, what does people focus refer to?

The degree to which management's decisions take into account the effect of outcomes on employees within the organization

Which attribute best defines the role of leaders?

They inspire people to reach goals.

Which attribute is true of low-end tools of project management software?

They provide basic project management features.

Which of the following is true of program managers?

They provide leadership and direction for project managers heading the projects within a program.

Fast tracking is an example of a tool used in _____ management.

Time/schedule

The same organization can have different subcultures.

True

Until the 1980s, project management primarily focused on providing schedule and resource data to top management in the military, computer, and construction industries.

True

An important tool for project scope management is _____.

a work breakdown structure

Project procurement management mainly involves:

buying goods and services for a project from outside the performing organization.

Internal stakeholders include groups affected by the project such as government officials or concerned citizens.

false

The nature of hardware development projects is more diverse than software-oriented projects.

false

Enterprise project management software is also known as a _____ tool of project management software.

high-end

A _____ is a tool used in risk management.

probability matrice

Most people believe that the underlying causes of many companies' problems can be traced to its organizational structure.

False

Opponents of a project do not belong to the category of stakeholders.

False

A difference between operations and projects is that operations end when their objectives have been reached, whereas projects do not.

False

A project's stakeholders include its customers, users, and suppliers.

False

Program managers are change agents.

True

A difference between strategic and tactical goals is:

strategic goals are long-term in nature whereas tactical goals are short-term.

According to the symbolic frame, the most important aspect of any event in an organization is not what actually happened, but what it means.

true

An organization that uses a project organizational structure earns their revenue primarily from performing projects for other groups under contract.

true

An organizational culture with strong unit integration makes the project manager's job more difficult.

False

Earned value management is a tool primarily used in resource management.

False

Effective program managers recognize that managing a project is much more complex than managing a program.

False

Good project managers assume that their definition of success is the same as the sponsors.

False

In order to be realistic, a project manager should always set discrete goals instead of a range of objectives.

False

Individual projects always address strategic goals whereas portfolio management addresses tactical goals.

False

It is mandatory for project managers working on large information technology projects to be experts in the field of information technology.

False

Managing the triple constraint primarily involves making trade-offs between resources and quality.

False

Project procurement management primarily involves identifying stakeholder needs while managing their engagement throughout the life of the project.

False

Project work is most successful in an organizational culture where activities are organized around individuals.

False

Questions about how a team will track schedule performance is related to a project's scope.

False

Responsibility assignment matrices and project organizational charts are examples of tools used in procurement management.

False

The best way to sustain a project is to withhold the required money, human resources, and visibility for the project.

False

The enterprise project management software, which aids project and portfolio management, is a low-end tool.

False

Which approach to product development is currently used by many organizations so a predictive set of steps is used as an overall means to coordinate more detailed steps that are adaptively managed?

Hybrid

Which of the following is true of a matrix organizational structure?

In a strong matrix organizational structure, the project managers controls the project budget and has moderate to high authority

Which of the following is true of the project life cycle?

In the early phases of a project life cycle, resource needs are usually lowest.

Projects must operate in a broad organizational environment, and project managers need to consider projects within the greater organizational context. Which approach describes the holistic view of carrying out projects within the context of the organization?

Systems thinking

Most colleges and universities have very strong functional organizations.

TRue

An organization usually commits more money as a project continues, therefore a management review should occur after each phase to evaluate progress, potential success, and continued compatibility with organizational goals.

True

Every project should have a well-defined objective.

True

One of the main reasons why project management is challenging is because of the factor of uncertainty.

True

Project managers work with the project sponsors to define success for particular projects.

True

Project resource management is concerned with making effective use of the people involved with a project.

True

Projects should be developed in increments.

True

Stakeholder analyses, work requests, and project charters are tools used in integration management.

True

The introduction of new software makes basic tools, such as Gantt charts and network diagrams, inexpensive and easy to create.

True

Which characteristic of organizational culture refers to the degree to which departments within an organization are encouraged to coordinate with each other?

Unit integration

In a _____ organizational structure, personnel often report to both a functional manager and one or more project managers.

matrix

Which section of the project plan lists the planned dates for completing key deliverables?

schedule

The only responsibility of a project manager is to meet the specific scope, time, and cost goals of a project.

False

To be a successful manager, the only skills an IT project manager needs to possess are excellent technical skills.

False

Which statement is true of project management?

It does not guarantee success on all projects.

Maturity models, statistical methods, and test plans are examples of tools used in quality management.

True

In a _____organizational structure, program managers, rather than functional managers or vice presidents, report to the CEO. Their staffs have a variety of skills needed to complete all required tasks within their programs.

project

Which characteristic of organizational culture refers to the degree to which employees identify with the organization as a whole, rather than with their types of job or profession?

People focus

A project's stakeholders include its customers, users, and suppliers.

True