Sharepoint - Ch 6: Configuring Lists

You are the WSS 3.0 administrator for your organization. You are creating a governance plan. Which areas should you consider addressing with the plan? (Select all that apply.) A. List management B. Libraries management C. Navigation management D. Content management

A, B, C, D. Managing lists, libraries, navigation, and content should all be considerations in your governance plan.

You are the WSS 3.0 administrator for City University. You need to create a document library to hold course content for the university. What should you do? (Select all that apply.) A. Click the Site Actions button and select Create. B. Click the Site Actions button and select Site Settings. C. Click the View All Site Content link on the Quick Launch menu and select Create. D. Click the Documents link on the Quick Launch menu and select Create.

A, C, D. You can access the Create page in WSS 3.0 by clicking the Site Actions button or clicking the View All Site Content or Documents link on the Quick Launch menu and selecting Create.

You are the WSS 3.0 administrator for your organization. You want to make the new content of your library available to users. You want to do this with the least amount of administration. What should you do? A. Enable RSS on the library. B. Enable versioning on the library. C. Create a workflow to send new content to the users. D. Enable an Information Management Policy.

A. You should enable Really Simple Syndication (RSS) on the library.

You are the WSS 3.0 administrator for your organization. You are planning to implement WSS 3.0 for your organization. Your organization has several divisions, which you have decided to implement as sites. Quite often users will be using multiple sites for their business processes. What should you do to ensure the users are able to easily find their work no matter which site they are on? A. Create a governance plan to address the naming and navigation requirements of the sites. B. Create a workflow to address the naming and navigation requirements of the sites. C. Create a maintenance plan to address the naming and navigation requirements of the sites. D. Create an audit plan to address the naming and navigation requirements of the sites.

A. You should create a governance plan to address the naming and navigation requirements of the sites. A governance plan enables you to support the use and the maintenance of your content.

You are the WSS 3.0 administrator for your organization. You want to use the browser to create a workflow to delete expired announcements on your department Announcements list. What should you do? A. Open the settings for the list and create a Three - State workflow using the Workflow Settings link. B. Open the settings for the list and create a Microsoft Office SharePoint Designer 2007 workflow using the Workflow Settings link. C. Open the settings for the list and create a Visual Studio workflow using the Workflow Settings link. D. Open the settings for the list and create a Three - State workflow using the Advanced Settings link.

A. You should open the settings for the list and create a Three-State workfl ow using the Workflow Settings link. Microsoft Offi ce SharePoint Designer 2007 and Visual Studio workflows must be created by opening their respective applications to be available for the list.

You are the WSS 3.0 administrator for your organization. You have created a document library that is used extensively for editing documents. You must ensure that only one author is modifying a document at a time. What should you do? A. Require check - out. B. Require draft item security. C. Require major and minor versions of the documents. D. Implement Information Rights Management (IRM).

A. You should require check-out. This setting allows only one author to modify a document at a time. Also, the document can be saved by the author and not checked in if changes to the document have not been completed.

You are the WSS 3.0 administrator for your organization. You have created an issue - tracking workflow in the browser interface using the Three - State workflow. How should you implement the workflow? (Select all that apply.) A. Attach the workflow to a site. B. Attach the workflow to a list. C. Attach the workflow to a content type. D. Attach the workflow to a library.

B, C, D. You can attach browser-based workflows to lists, libraries, and content types.

You are the WSS 3.0 administrator for your organization. You have created a new list from a template you created from your customized list. Which items are not included in the list template? (Select all that apply.) A. Metadata B. Security settings C. Views D. Ability to display the list on the Quick Launch bar

B, D. The list template does not include security settings for the list nor does it provide the general list settings, such as displaying the list on the Quick Launch bar.

You are the WSS 3.0 administrator for your organization. You have enabled content approval on the Courses document library. You upload the new courses for SharePoint certification. Users complain that they do not see the new courses. What should you do? A. Check in the uploaded documents. B. Approve the uploaded documents. C. Create a new version for each of the uploaded documents. D. Disable content approval.

B. You should approve the uploaded documents. When you enable content approval on a library, new documents are not visible to users until they are approved.

You are the WSS 3.0 administrator at cityu.edu. You have created a custom Assignments list for the History department. Five other departments want to use this same list on their own sites in the site collection. You want to make the list available using the least amount of effort. What should you do? A. Create and customize the list on each of the department sites. B. Create a template from the customized Assignments list and use this to create the list on each of the other sites. C. Have all the users in the other departments use the History department's Assignments list. D. Export the History department's Assignments list using Microsoft Office SharePoint Designer 2007 and import it into each of the other department sites.

B. You should create a template from the customized Assignments list and use it to create the list on each of the other sites. This answer is the most efficient and the least amount of work to make the customized list available to other sites.

You are the WSS 3.0 administrator for City University. You have created a document library for course content. You have over 200 courses and want to organize them by department to make it easier for the users to see the offerings. You need to do so with the minimum amount of effort and administrative overhead. What should you do? A. Create separate libraries for each department ' s courses. B. Create a view that sorts and groups the courses by department. C. Create a view that alphabetizes the courses. D. Create a folder for each department and place the courses in the appropriate folder.

B. You should create a view that sorts and groups the courses by department. You need to require a department metadata column for each course. You then create the view using this column to group the courses.

You are the WSS 3.0 administrator for your organization. You want to provide descriptive information about the items in a document library you have just created. What should you do? A. Create a quota for the library. B. Create metadata for the items in the library. C. Create a new view for the library. D. Create content types for the library. E. Create folders for the library.

B. You should create metadata for the items in the library. You use metadata to provide descriptive information that accompanies each item in your library.

You are the WSS 3.0 administrator for your organization. You have created a library for new product specifications that uses a Microsoft Office Word template. You must also store diagrams for the specifications in the same library. The diagrams use a form template. What should you do? A. Enable versioning for the library. B. Enable content types for the library. C. Enable content approval for the library. D. Enable an Information Management Policy for the library.

B. You should enable content types for the library. When you use multiple templates in a library, you should enable content types to handle the properties associated with each of the templates.

You are the WSS 3.0 administrator for your organization. You have decided you need a help desk issues list to log, track, and retain resolutions to bug reports. You want to create this list using the minimum of effort. What should you do? A. Create a contacts list and change the metadata. B. Create a calendar list and change the metadata. C. Create a custom list and change the metadata. D. Modify the existing task list by changing the name and metadata.

C. To create the list using the minimum of effort, you should create a custom list and add the necessary metadata columns to accommodate your business process.

You are the WSS 3.0 administrator for your organization. You are required to enable major and draft versions on the Courses document library. What should you do? A. On the Customize page for the library, enable versioning by selecting the Advanced Settings link. B. On the Customize page for the library, enable versioning by selecting the Workflow Settings link. C. On the Customize page for the library, enable versioning by selecting the Versioning Settings link. D. On the Customize page for the library, enable versioning by selecting the Content Types Settings link.

C. To enable major and draft versions you should select the Versioning Settings link on the Customize page of the library.

You are the WSS 3.0 administrator for your organization. Your Research library contains many files for which your organization no longer has the application available. Users need to open these files. What should you do? A. Create a content type for these files. B. Create a folder to contain these files. C. Nothing. D. Create a workflow to handle these files.

C. You need do nothing. If the library setting to open fi les in the client application is enabled and the application is not available, the fi le will always be displayed as a web page in the browser.

You are the WSS 3.0 administrator for your organization. You want to secure a document library so that users who have permissions to only view the documents cannot download them or print them. What should you do? A. Modify the security settings for the users to use restricted read. B. Edit the permissions of the library to allow no users to print documents. C. Implement Information Rights Management on the library. D. Implement an Information Management policy on the library.

C. You should implement Information Rights Management on the library. IRM allows you to create a more secure environment for your library. With IRM, users with the View permission in WSS 3.0 can be restricted from copying or printing documents in the library.

You are the WSS 3.0 administrator for your organization. You have created a document library to contain contracts. You want to ensure a contract is checked out while it is being edited. What should you do? A. On the Customize page under General Settings, select Advanced Settings. B. On the Customize page under Permissions and Management, select Manage Checked Out Files. C. On the Customize page under General Settings, select Versioning Settings. D. On the Customize page under Permissions and Management, select Advanced Settings.

C. You should select Versioning Settings on the Customize page in the General Settings heading to select Require Check Out setting.

You are the WSS 3.0 administrator for your organization. You must create a library that will contain only uploaded PDF documents that users will view. What should you do? A. Create the library using a Microsoft Office Word 97 - 2003 document template. B. Create the library using a Basic page document template. C. Create the library using a Microsoft Office PowerPoint presentation document template. D. Create the library using no document template.

D. Since you are creating no fi les in the document library and are only uploading PDF files, you should select no template.

You are the WSS 3.0 administrator for your organization. You have created a library to contain content regarding new products for your organization. You decide that none of the default columns can be used to describe the metadata you want to retain for each item. Much of the metadata you want to create will be useful for other libraries in other sites in the site collection. You need to create the metadata so that it can be used elsewhere with the least amount of effort. What should you do? A. Nothing. You must use the columns WSS 3.0 provides. B. Create new metadata columns for this library on the Customize page of the library. When you are ready to use the columns in another library on another site, create them again. C. On the Customize page of the library, add the columns from the existing default columns on the site. You can then edit the columns to make them appropriate for your library. D. Create new metadata columns for this library in the Site Columns gallery at the top site of the site collection.

D. You should create new metadata columns for this library in the Site Columns gallery at the top site of the site collection. This process makes the columns available anywhere in the site collection.