Word Concept Ch. 8
Access database
A data source file is saved as this type of file
main document
A merge generally takes two files a data source file & this
Auto Check for Errors
Before merging a document, check for errors using this button in the preview results group in the mailings tab
Preview Results
Click this button in the mailings tab to display the first record merged with the main document
Step by step mail merge wizard
Click this option at the start mail merge button drop down list to begin the mail merge wizard
select recipients
Create a data source file by clicking this button in the mailings tab & then clicking Type New List at the drop down list
Customize Address list
Create your own custom fields in a data source file with options at this dialog box
mail merge recipients
Select specific records in a data source file by inserting or removing check marks from the records in this dialog box
Composite field
The << Greeting Line>> field is considered this type of field because it includes all of the fields required for the greeting line
record
This term refers to all of the information for one unit in a data source file
Finish & merge
To complete a merge click this button in the finish group in the mailings tab
Address Block
Use this button in the mailings tab to insert all of the required fields for the inside address in a letter
Fill in
Use this field to insert variable information at the keyboard during a merge
Address Block
When creating the envelope main document click in the approximate location where the recipients address will appear and then click this button in the write & insert fields group