word unit 2

As with artistic effects,

Background Removal will not work with some clip art images.

Adding column breaks

Once you've created columns, text will automatically flow from one column to the next. Sometimes, though, you might want to control exactly where each column begins. You can do this by creating column breaks

When you want to organize lists in Word, you can format them as either

bulleted or numbered lists.

Page breaks

move text to a new page before reaching the end of a page, if you're writing a paper that has a bibliography to ensure the bibliography starts on a new page.

Adding hyperlinks to your document

can help readers quickly access contact information, other parts of the document, and any additional information online that you want to share.

If you want to remove the columns,

click the Columns command and select One for the number of columns.

section breaks

create a barrier between parts of the document for formatting purposes.

Columns are used in many types of

documents but are most commonly used in newspapers, magazines, academic journals, and newsletters.

Whenever you use the Internet,

you are using hyperlinks to navigate from one webpage to another. Sometimes a hyperlink will link to a different section of the same page.

Word has several types of breaks

you can add to a document to change the layout and pagination. Each type of break serves a different purpose and will affect the document in different ways.

If you want to include a web address or email address in your Word document,

you can format it as a hyperlink for someone to click.

After you create a hyperlink,

you should test it. If you have linked to a website, your web browser should automatically open and display the site. If it doesn't work, check the hyperlink address for misspellings.

drag the sizing handles on any of

the four corners, you will be able to change the height and width at the same time.

If you select At least or Exactly in the Paragraph dialog box,

the line spacing will be measured in points. Otherwise, it will be measured in lines.

there are two types of effects you can apply to your shapes to give them a 3D appearance:

3-D Rotation and Bevel. 3-D Rotation gives appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn't work with every type of shape.

To format paragraph spacing:

Click Line and Paragraph Spacing command on Home tab. Select Add Space Before Paragraph or Remove Space After Paragraph from the drop-down menu. From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control exactly how much space there is before and after the paragraph.

To resize a shape:

Click shape to select, Click and drag one of the sizing handles on corners and sides of shape until it is the desired size. Resizing shape, To rotate shape, drag the green handle, Rotating shape, Some shapes also have one or more yellow handles that can be used to modify the shape. For example, star shapes can adjust length of the points.

You can use a picture as a bullet.

Click the Picture button in the Define New Bullet dialog box, then locate the image file on your computer.

To remove the background from an image:

Click the image. The Format tab will appear. Click the Format tab. Click the Remove Background command. The Remove Background command Word will try to guess which part of the image is the background, and it will mark this area with a magenta fill. It will also place a box around the image with selection handles. Background areas are marked with magenta Drag the selection handles until all of the foreground is inside the box. After you do this, Word may readjust the background. At this point, you may need to help Word decide which parts of the image are foreground and which parts are background. You can do this by using the Mark Areas to Keep and Mark Areas to Remove commands: If Word has marked part of the foreground magenta, click Mark Areas to Keep and draw a line in that region of the image. If part of the background has not been marked with magenta, click Mark Areas to Remove and draw a line in that region of the image. Marking areas to remove After you add your marks, Word will readjust the image. After adding markings When you're satisfied with the image, click Keep Changes. All of the magenta areas will be removed from the image. The finished image You can adjust the image at any time by clicking the Remove Background command again.

Word often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you press the

Enter key or spacebar.

When editing a list, you can press

Enter to start a new line, and the new line will automatically have a bullet or number. When you've reached the end of your list, press Enter twice to return to normal formatting.

To delete a break:

From the Home tab, click the Show/Hide ¶ command. Showing paragraph markings Double-click the break to select it. Selecting the break Press the Backspace or Delete key to delete the break.

In some cases, the ordering option you select will not affect the ordering of the shapes

If this happens, select the same option again or try a different option.

Breaks are hidden by default

If you want to delete a break, then you'll probably want Word to show the breaks so you can find them for editing.

To insert a break:

Place insertion point where break to appear,Select the Page Layout tab, Click the Breaks command. A menu appears, Adding a page break, Click the desired break option to create a break in the document.

To add column breaks:

Place insertion point where you want to add break. Click the Page Layout tab, Click Breaks command in Page Setup group. drop-down menu will appear, Select Column from the list of break types, Adding a column break The text will shift to reflect the column break.

To change the level of a line:

Place the insertion point at the beginning of the line. Press the Tab key to increase the level. Pressing the Tab key Hold Shift and press Tab to decrease the level.

Removing the background from an image

Removing the background from an image can give your images a cleaner appearance. If you're printing your document, it can also save ink.

To make an email address a hyperlink:

Right-click selected text or image, then click Hyperlink. Insert Hyperlink dialog box will open. On left side of dialog box, click Email Address.Creating an email hyperlink Type email address to connect to in the Email Address box, then click OK. Typing the email address and display text

To change the order of shapes:

Right-click shape to move, Right-clicking shape, menu appears, hover over Bring to Front or Send to Back. Several ordering options will appear, Selecting an ordering option, Select desired ordering option. shapes will reorder themselves reordered shapes

To remove a hyperlink:

Right-click the hyperlin Click Remove Hyperlink

To change shadow effects:

Select Format tab, Click Shape Effects command. A drop-down menu will appear, Hover mouse over Shadow. You will see a list of shadow presets, Move mouse over menu options to see a live preview of shadow effect in document Choosing a shadow type Click desired shadow effect to add it to your shape.

To insert a shape:

Select Insert tab, click Shapes command, Select a shape from the drop-down menu, Click and drag the mouse until the shape is the desired size, Creating a new shape, Release the mouse button.

To crop an image:

Select an image. The Format tab will appear. Select the Format tab. Click the Crop command. The black cropping handles appear. The black cropping handles Click and drag a handle to crop an image. Click the Crop command to deselect the crop tool.

To change the bullet color:

Select existing list Click Bullets drop-down arrow. Select Define New Bullet from list. Define New Bullet box appears. Click Font button. Font dialog box appears. Click font Color.Click desired color, select it, Click OK. bullet color appear in Preview section of Define New Bullet dialog box Preview of the new bullet color Click OK to apply the bullet color to the list in the document.

To use a symbol as a bullet:

Select existing list Click Bullets drop-down arrow. Select Define New Bullet from menu. Define New Bullet box appears.Click Symbol, Symbol box appears. Click Font drop-down box select a font. wingdings and Symbol fonts are good choices they have large number of useful symbols.Select desired symbol. Click OK. symbol appear in Preview section of Define New Bullet dialog box. Preview new bullets Click OK to apply the symbol to the list in the document.

To change the shape outline:

Select shape Format tab appears, Click Format tab. Click Shape Outline command to display a drop-down menu, Choosing an outline color From the drop-down menu, change outline color, weight (thickness), and whether it is a dashed line. A thicker outline

To change to a different shape:

Select shape new Format tab appears with Drawing Tools. Format tab, Click Format tab, Click Edit Shape command, Edit Shape command Click Change Shape to display a drop-down list, Choosing a new shape, Select desired shape from the list

To change the shape style:

Select shape.Format tab appears, Format tab Click More drop-down arrow in Shape Styles group to display more style options More drop-down arrow Move cursor over styles to see live preview of style in document, Previewing shape styles Select desired style.

To change the shape fill color:

Select shape.Format tab appears, Select Format tab. Click Shape Fill command to display a drop-down list, Choosing a fill color Select desired color from list, choose No Fill, or choose More Fill Colors to choose a custom color.

To insert a hyperlink:

Select text or image you want to make a hyperlink. Right-click selected text or image, then click Hyperlink. You also can right-click in a blank area of the document and click Hyperlink.The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink. If you selected text, the words will appear in the Text to display: field at the top. You can change this text if you want.Type the address you want to link to in the Address: field. The Insert Hyperlink dialog box Click OK. The text or image you selected will now be a hyperlink.

To create a list:

Select text to format as a list Click Bullets or Numbering drop-down arrow on the Home tab.Select bullet or numbering style to use, it will appear in the document. To remove numbers or bullets from a list, select the list and click the Bullets or Numbering commands.

To create a multilevel list:

Select text to format as multilevel list. Click Multilevel List command on Home tab. Multilevel List command Click bullet or numbering style to use. It will appear in document. Position cursor at end of list item press Enter key add an item to the list. To remove numbers or bullets from a list, select the list and click the Bullets or Numbering commands.

To add columns to a document:

Select text to format, Click Page Layout tab. Click the Columns command. drop-down menu will appear. Select number of columns insert. The text will then format into columns.

To format line spacing:

Select text to format. Click Line and Paragraph Spacing command in Paragraph on Home tab Select desired spacing option from drop-down menu. Changing line spacing From the drop-down menu, you can select Line Spacing Options to open the Paragraph dialog box. From here, can adjust line spacing with even more precision.

To adjust the color in an image:

Select the image. The Format tab will appear. Click the Format tab. Click the Color command. A drop-down menu will appear. The Picture Color menu From the drop-down menu, you can choose a preset from each of the three categories: Color Saturation: Controls how vivid colors are in the image Color Tone: Controls the temperature of the color, from cool to warm Recolor: Controls the overall color of the image; used to make an image black and white, grayscale, or colorized with a different color

To make image corrections:

Select the image. The Format tab will appear. Click the Format tab. Click the Corrections command. A drop-down menu will appear. The Picture Corrections menu To sharpen or soften the image, hover over the Sharpen and Soften presets. You'll see a live preview of the preset in the document. When you've found a preset you like, click it to select it. Click the Corrections command again. Hover over the Brightness and Contrast presets to see a live preview. When you've found one you like, click it to select it.

To crop an image to a shape:

Select the image. The Format tab will appear. Select the Format tab. Click the Crop drop-down arrow (below the Crop command). A drop-down menu will appear. The Crop drop-down arrow and menu Select a shape from the drop-down menu. The image will take the shape you have selected.

To add a border to a picture:

Select the picture. Select the Format tab. Click the Picture Border command. A drop-down menu will appear. Changing the Picture Border From the drop-down menu, you can select a color, weight (thickness), and whether the line is dashed. A picture with a blue border

To apply an artistic effect:

Select the picture. The Format tab will appear. Click the Format tab. Click the Artistic Effects command. A drop-down menu will appear. The Artistic Effects menu Hover over the different presets to see a vive preview of each one. When you've found a preset you like, click it to select it. To adjust the settings for the effect, click Artistic Effects again and select Artistic Effect Options.

To compress a picture:

Select the picture. The Format tab will appear. Select the Format tab. Click the Compress Pictures command in the Adjust group. A dialog box appears. The Compress Pictures command Place a check mark next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the document. Choose a Target output. If you are emailing your document, you may want to select Email, which produces the smallest file size. The Compress Pictures dialog box Click OK.

To apply a picture style:

Select the picture. The Format tab will appear. Select the Format tab. Click the More drop-down arrow to display all picture styles. Viewing the Picture Styles Hover over a picture style to display a live preview of the style in the document. Select the desired style. After adding a Picture Style To refine the picture style, click the Picture Effects command to see the Effects drop-down menu. You may remember that we talked about the Effects menu in our Working with Shapes lesson, which you can review for more information. The Picture Effects menu

To use 3-D Rotation:

Select the shape. Click the Format tab. Click Shape Effects from the Shape Styles group. Hover the mouse over 3-D Rotation. A drop-down menu will appear. Select the desired rotation preset from the drop-down menu. You can also click 3-D Rotation Options if you would prefer to type in custom values.

To use Bevel:

Select the shape. Click the Format tab. Click Shape Effects from the Shape Styles group. Hover the mouse over Bevel. A drop-down menu will appear. Choosing a bevel preset Select the desired bevel preset from the drop-down menu. You can also click 3-D Options if you would prefer to type in custom values.

n order to move a picture freely around a document, which setting must be changed?

Text Wrapping

What's one reason to add a section break into a document?

To be able to format text before the break and after the break differently

Paragraph spacing

Typically, extra spaces are added between paragraphs, headings, or subheadings. Extra spacing between paragraphs helps to make a document easier to read.

About Background Removal

With Background Removal, Word uses special algorithms to determine which parts of the image are the background and then removes these areas from an image.

Line spacing

You can increase spacing to improve readability or reduce it to fit more text on the page.

Compressing pictures

You'll need to monitor the file size of documents that include pictures, especially if you send them via email. Large high-resolution pictures can quickly cause your document to become too large, which may make it difficult or impossible to attach to an email. In addition, cropped areas of pictures are saved with the document by default, which can add to the file size. Word can reduce the file size by compressing pictures, lowering their resolution, and deleting cropped areas.

It's also possible to

add text to a shape! Simply click shape to select it, then start typing. You can also add text by right-clicking the shape and selecting Add text.

Bulleted and numbered lists can be used in your documents to

format, arrange, and emphasize text.

Shadow Options

from the drop-down menu and click the Color button to select a different shadow color for your shape.

You can also select Picture Corrections Options

from the drop-down menu to refine the settings.

To follow a hyperlink in Word,

hold down the Control key and click the hyperlink.

Columns and column breaks can

improve your document's organization and increase its readability. They also allow you to utilize all of the available space on the page.

you can turn any bulleted or numbered list into a multilevel list by simply placing the

insertion point at the beginning of a line and pressing the Tab key to change the level for that line. You can then use the Multilevel List command to choose the types of bullets or numbering that are used

Line spacing is also known as

leading (pronounced to rhyme with wedding).

line spacing can either be measured in

lines or points.

one shape overlaps another, you may need to change the

ordering so correct shape appears in front. You can bring a shape to the front or send it to the back. If multiple images, can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.

Multilevel lists allow you to create an

outline with multiple levels.

You can use Word's convenient Set as Default feature to

save all of the formatting changes you've made and automatically apply them to new documents.

Column breaks

split text in columns at a specific point, or if you are using columns and want them to be arranged in a particular way.

You can also insert a hyperlink

that links to another portion of the same document by selecting Place in Document from the Insert Hyperlink dialog box.

Hyperlinks have two basic parts:

the address of the webpage, email address, or other location they are linking to, and the display text (or image). In some cases, the display text might be the same as the address. When creating a hyperlink in Word, you'll be able to choose both the address and the display text or image.

click 3-D Options,

to change shape's material to give it a metal, plastic, or translucent appearance, and can choose the lighting type to change how the shape is illuminated. Viewing the 3-D Options