2.01 Explore Office Online
Office Online is a cloud-based program that gives users access to Microsoft Office tools like Word, Excel, PowerPoint, and _______.
OneNote
Clicking a button and having immediate access to the resources you need to finish the project. This is essentially what communication technologies are doing for the workplace. They are increasing and improving productivity, accessibility, collaboration, and efficiency P___.
PACE
Word Online, Excel Online, OneNote, and PowerPoint all have what is called a "______."
Ribbon
Web Conferencing Have online, synchronous collaboration using all or some of the following features: audio, live or streaming video, polls, screen sharing, slideshows, text chat, web tours, and whiteboard. Some common web conferencing tools are Blackboard, Google Hangout, Microsoft Lync, and S____.
Skype
Social Networking Communicate with others and share information and resources. Organizations and businesses frequently use Facebook, Instagram, LinkedIn, and T______, just to name a few.
The cloud-based nature of the Office Online tools makes sharing your work and collaborating with others a breeze. To do this, you can adjust a file or folder's properties to allow some people to view your work, while allowing others to view a__ edit it.
and
There's nothing wrong with a good old-fashioned notebook—until you forget it at home or leave it in the back of your brother's ___.
cars
explain basic keyboarding skills identify and describe the purpose of the Office Online programs create new files and folders, upload existing documents, and manage sharing properties use the Ribbon to navigate tabs, groups, and c_______.
commands
Wiki Web pages that allow collaboration for the viewed c______.
content
Cloud Computing Access calendars, email, files, presentations and more over the internet. Often referred to as "Software as a Service" (SaaS), cloud computing can be more flexible and less expensive than traditional software as long as speed and connectivity issues are kept under c______.
control
The problem with a calendar hanging on the fridge is that it doesn't automatically remind you when you have a d______ appointment.
dentist
Efficiency refers to achieving maximum productivity with minimum wasted time, energy, or effort. Communication tools have improved the workplace by automating various tasks and providing instant access to people and d________.
documents
The People tool allows you to store and manage contacts. You can save email addresses, phone numbers, social networking links, and even notes. You can also create contact lists to classify and organize the people in your contacts, making emailing e_____ and more efficient.
easier
Mail can be saved on a remote computer using IMAP settings you can access your email from any computer with IMAP or on your personal computer using POP settings POP downloads messages onto your computer which can be read offline. Outlook.com offers these e________ features:
efficiency
While a lot of technology has changed over time, the keyboard has remained pretty much the same and probably will. Therefore, it's important to have basic keyboarding skills to maintain an e_______PACE.
efficient
Webcast Send video over the internet through live or recorded events. Live webcasts can have real-time polls, call-in features, and other interactive e______.
elements
FTP: Used to transfer files e.g. word processing documents, spreadsheets, etc. between computers on the internet. If the document is sent e_______ by concealing the data you will see SFTP Secure File Transfer Protocol.
encrypted
After completing this lesson, you will be able to: describe various computer technologies used for communication in the workplace explain how features of business communication software improve the workplace describe proper workspace e_________ and its importance
ergonomics
Collaboration refers to working with a group of people to create something. Today, video conferencing tools like Skype allow people to come together virtually in real time while cloud computing services allow users to share and edit f____.
files
Accessibility refers to the quality of being available when needed. Since most communication technologies can be accessed through any device with wireless capabilities, productivity in the workplace is i________.
increased
Mashup Webpage that combines data from two different sources. A popular example is Trends map that combines real-time Twitter trends onto an interactive m__.
map
Once you're signed in to Office Online, the documents, notebooks, presentations, and spreadsheets you create are stored on the OneDrive—your office in the sky—which allows you to open, edit, and share your work o_____.
online
With Outlook.com, when you create a new appointment on your calendar, you can do these cool things: set automatic reminders categorize meetings attach documents share your calendar with o_____.
others
Productivity refers to the quantity or amount produced output in relation to the effort it takes to produce input. Communication technologies allow employees to produce more output in a given p_____ of time.
period
News Feed/Web Feed Allows users to subscribe to receive information through a variety of formats including audio, text, and video. The most common format to receive a news feed is through RSS which transfers content for computers to r___.
read
Email Send messages electronically to one or more r________.
recipients
Think of Word Online as the ultimate notepad. Writers, doodlers, list makers, note-takers, and idea generators can use the word processing program to create the following: charts, letters, flyers, invitation labels, lists, menus, newsletters, postcards, r______, stationery, and tables.
reports
PowerPoint Online is a multimedia presentation tool that takes a report from being a mountain bike—a sturdy and effective means of transportation—to a Mercedes Benz—a stylish and special ____.
ride
HTTP: Used to transfer web pages from a web server computer where websites are saved to a web client your web browser. If the web server is secure you will see HTTPS Hypertext Transfer Protocol S_____.
secure
So if you start an essay on a computer at school and save it to your OneDrive, you can access it at your cousin's house, the mall, or that cool coffee shop down the ______.
street
When it comes to managing data, spreadsheets are one of the most effective tools. Excel Online allows users to organize numeric or text data, analyze the data, and illustrate the data in the most effective visual format like a chart, graph, Sparkline, t____, etc.
table
Outlook.com send and receive email messages, it also allows users to manage their appointments, calendars, contacts, and _____.
tasks
Instant Messaging/Text Messaging Compose and send electronic messages online through the internet instant messaging or through a cell phone t___ messaging.
text
In addition to knowing where the keys are located, you should also understand t____ functions.
their
Documents that you download are often meant to be saved for a long time, unlike information in your cache. T__ common methods of retrieving online documents are File Transfer Protocol (FTP) and Hypertext Transfer Protocol (HTTP).
two
This is the bar across the top of a program that allows users to quickly find the commands like increasing font size, changing the color of text, double-spacing paragraphs, etc. needed to complete a task. The Ribbon v_____ slightly depending on which program you use.
varies
This tool has the following features to make ordinary numeric and text presentations extraordinary: animation preloaded templates slides v______.
videos
Computer technologies are making it easier to communicate, collaborate, and create—whenever and w_______.
wherever
