Access exam
Which of the following is an INCORRECT wildcard placement?
*housing market*
When saving a new database in Access 2007-2016 databases, the file extension should be ________.
.accdb
All of the following are comparison operators EXCEPT ________.
/
When considering to use the Currency data type, a user should understand that they can store data with one to ________ decimal places.
4
If users want to return a subset where a field is greater than or equal to 500, they should enter the criteria as ________.
>= 500
When multiple criteria must ALL be matched in the query results, a user should use the ________ condition.
AND
When a user saves a new database with the default .accdb extension, any user can open the file EXCEPT user who has ________.
Access 2002
________ are the conditions that users can set in a query to identify the specific records they want to return.
Criteria
Which of the following is NOT a way method to create a new database?
Database wizard
When creating relationships, the 1 and ∞ symbol indicate that _______
Enforce Referential Integrity is checked
To establish table relationships, a user needs to click on Relationships from the Relationship Group on the ________ tab.
External Data
A user can close the existing database and leave Access open to continue working on anther database by clicking close from the ________ tab.
File
When creating a new table, Access creates the first field and names it ________ which Access assigns a unique sequential number.
ID
A user can add ________ to the criteria for a field in the Query Design Grid to return results where there is nothing in that field.
Is Null
When creating a table sort on two or more fields, the first level of sorting is referred to as the ________ sort field.
Outermost
A user can use ________ to view how a table will print before committing.
Print Preview
Which of the following is NOT an option for print range of a table?
Records From: ________ To: ________
To get the results of a Select Query, the user needs to click ________ from the Results Group in the Design Tab
Run
A user can delete multiple columns from Layout view of a Form by holding down the ________ key and clicking on the range of columns to delete.
SHIFT
________ is the process of arranging data in a specific order based on the value in a field.
Sorting
True or False: Users can print and save the relationship report to reference outside of the application.
True
True or false: Aggregate functions should be added to the Total row in the Query Design Grid.
True
True or false: It is common that a database may have several tables where a user will need to establish relationships.
True
True or false: To create a crosstab query using fields from more than one table, the user must create a select query with the fields from both tables and then use the query as the data source for the crosstab query.
True
True or false: To create a many-to-many relationship, a user must create a third table that contains the primary keys of both tables
True
True or false: Users can set the sort order from within the Query Design Grid.
True
True or false: Users have the ability to move the order of columns within a query.
True
True or false: When users are importing data from an Excel spreadsheet into a new table, they have the option to set their own primary key if there is a field in the source file that is unique for each record.
True
True or false: When users enter currency values as criteria, they do NOT need to type the dollar sign.
True
true or false: Users can Save queries and their associated criteria to be run on-demand in the future.
True
true or false: None of the features added to Access since that earlier version will be available in a database saved with backward compatibility.
True
true or false: Typically, tables are not stored with the data sorted, but instead use queries to sort the data used within forms and reports.
True
true or false: When a user is creating a relationship between two fields within two tables, one of the fields is typically the primary key for that table.
True
true or false: When using the Between comparison operator for dates, both of the dates are included in the query results.
True
true or false:Users can combine Grouped By and Aggregate functions in the same query
True
When designing a new database, the first question users should ask themselves is ________.
What questions should this database be able to answer?
Pressing Enter three times at the end of a multiple-items form will open ________.
a single record form
When using a wildcard in a query criteria, a user should substitute a(n) ________ for the missing unknown character(s).
asterisks (*)
When creating a calculated field, the new field name must be followed by a colon and each field name that will be used in the expression must be enclosed within in its own pair of ________.
brackets ([])
Database designers typically do not add spaces in field names (LName), but can add details in the ________ field of the field properties to provide additional context to the field that is not displayed (Last Name).
caption
When linking two tables in a relational database, a user will use a ________ to create the link.
common field
A ________ is an organized collection of data.
database
To improve accuracy during user input, a designer can add context to the ________ from the properties screen which will be displayed in the status bar to provide additional information to users who are entering data
description
There are two views for tables in Access: Datasheet view and ________ view.
design
True or False: In the Datasheet view, a user will see the underlying structure of the table.
false
True or False: When importing a new table from an existing Excel worksheet, the user must import all columns from Excel into the new Access table.
false
True or false: Users must create a queries from scratch.
false
true or false: A user will need to double-click on the field from field list one and then double-click on the field from field list two to establish a relationship between the two tables.
false
true or false: All data entered in a table must be visible within the column. Anything that is not visible in the column will be cutoff.
false
true or false: Increasing the column width will also increase the number of characters a user can enter in each field.
false
true or false: One of the major advantages of using a database template is that it will populate the tables with data.
false
true or false: Query criteria is case sensitive and must match exactly to return the desired results.
false
true or false: The Primary key must be the first field in each record.
false
true or false: The Short Text data type will allow a user to store up to 512 characters in that field.
false
true or false: Users can perform mathematical calculations on number even if they are stored as short text data type.
false
true or false: Users can rename a query as long as it is active and open.
false
true or false: When a user is creating a relationship between two fields within two tables, both fields must have the same name.
false
true or false: When a user is entering input for a parameter query, the text they input is case sensitive.
false
true or false: When a user saves a new query, the results of the query are saved in the database for future reference.
false
true or false: When creating a calculated field, all values in the expression must come from an existing table field.
false
true or false: Wildcards can be applied to all data types in the query criteria.
false
true or false: Within an Access table, each row is a field and each column is called a record.
false
true or false:If users delete a Field from the Design view by accident, they can click Undo to correct the error.
false
true or false:Once users select a data type for a field and enter data, they cannot change the data type.
false
true or false:Primary keys must be numbers.
false
To improve accuracy during user input, a designer can limit the number of characters a user can enter by adjusting the ________ from the properties screen.
field size
Databases that not related or linked to other data are called ________ databases.
flat
To establish table relationships, a user will link the primary key of one table to the ________ key of the connected table.
foreign
To publish a new database that you want to share with others, you should select a template that has an image of a ________.
globe
To edit an existing relationship, a user will need to right-click on the ________ line.
join
A user can select two different Page Layouts; Portrait that has a vertical orientation and ________ that has a horizontal orientation.
landscape
The ________ view of a form allows a user to view the data while making changes to the elements of the form.
layout
The most common type of relationship in Access is ________.
one-to-many
When using the Between comparison operator, Access will add ________ around the date fields to search correctly
pound signs (#)
The ________ key refers to the unique field that identifies each record.
primary
It is not common for a user to need to see all data in all tables which is why creating a ________ allowing a user to get a subset of data is so beneficial.
query
The Query window is broken into two parts, the table area and the ________.
query design grid
To quickly rename a table, a user can ________ on the table name from the Navigation Pane and select Rename.
right-click
After a user creates a new query or edits an existing query they must ________ the query to display the corresponding results
run
Fields that contain numbers that are not used in calculations should be set to ________.
short text
There are times that users need to use a field as part of their select, but do not want to display it on their query results. They can accomplish this by unchecking the ________ box on the Query Design Grid for that field.
show
When appending or creating a new table from an Import, the file that is being imported is called the ________ file.
source
True or False: Access automatically saves each record when you move to the next row; you do not need to click Save.
true
True or False: After users enter critical information and click Create, they will be directed immediately to Table 1 after creating a new database from Blank desktop database.
true
True or False: All templates provided by Microsoft are safe and users can enable content if any warning message is displayed.
true
True or False: Each table should have a field that contains a unique value for each record in the table.
true
True or False: Entering data on a single-record form will automatically update the data in the record without having to click save.
true
true or false: A user can change the sort order of a query from the Datasheet View.
true
true or false: A user can populate a table with records by typing the data directly into the table.
true
true or false: A user can quickly create a new form for data within a table by making the table active and selecting Form from the create tab.
true
true or false: A user can sort on more than field within a table.
true
true or false: A user must have Internet Access to search online templates.
true
true or false: By default, when a user opens a table and selects Report from the Create tab, all fields and all records are included in the report.
true
true or false: User can export an Access Table to a Word Document.
true
true or false: Users can add additional tables to databases created from templates.
true
true or false: Users can apply the OR condition to a single field
true
true or false: Users should not store redundant data within a database and should create a new table to contain that data.
true
true or false: When a designer shortens the field length of an existing field, all data for existing records will be truncated to match the new field length.
true
true or false: When importing a new table from an existing Excel worksheet, the user can use the existing headings from the Excel spreadsheet so that they do not have to re-type them.
true
true or false:To use the Append option to add records to an existing table, the column headings in the Excel worksheet must be identical to the field names in the table.
true
