Agenda and Minutes

Examples of using Minutes

Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point

Components of Minutes

Heading information, Call to Order, Approval of Minutes, Committee Reports, Old Business, New Business, Adjournment, Signature line

These components must be centered at the top of the Agenda:

In the Heading section: the Organization name, the Date, the Location, and the Time of the meeting

Minutes

Minutes are used to describe the discussions, decisions, and actions that occurred during a business meeting.

Minutes Heading information

Name of organization or committee, Type of meeting, Date and time of meeting, Location of the meeting

What items make up the Body of the Agenda?

Time slots, Topics, Speakers/presenters

Examples of using an Agenda

Topics and speakers that will present at the next Board meeting.

Purpose of an Agenda

a list of items to be discussed or acted upon.

When is an agenda prepared?

before meetings, events, and conferences.

Call to Order

formal declaration by the chairperson of the meeting that it has officially begun

Signature line

includes the keyed name of the Recording Secretary and a signature

New Business

new topics and issues

Adjournment

notation of who adjourned the meeting

Committee Reports

progress reports presented by sub-committee chairs

Approval of Minutes

review of previous minutes by board members

Old Business

unresolved discussions from a previous meeting