chapter 1 & 2

What kinds or problems can content errors cause?

Confusion and misunderstandings

"June and Ephraim is members of the group" Mechanical error or Content error?

Content

_____________errors are errors of information or fact.

Content

Which kind of errors are more difficult to locate-mechanical errors or content errors?

Content errors

What type of words commonly have misstrokes in them?

Correct words that are incorrect in context

Proofreading requires both _______ and ______

Knowledge and concentration

Errors may be classified as either ________ or _______

Mechanical or content

A common spelling error that includes extra letters, spaces, numbers or punctuation marks are called __________

additions

What occurs when ever a space, character, or word is left out of a document?

can change the meaning of the document, sometimes drastically.

Documents that are error-free create a ___________ impression

Favorable

Can you fi nd the content errors in the following sentences? 1. The summer meeting in Des Moines will be on February 1. 2. On April 31 the tour will stop at Denver. 3. The flyers can be sent to the members which are orange.

In sentence 1, a summer meeting in Des Moines would be during summer months. In sentence 2, the date is wrong because April has only 30 days, not 31. Sentence 3 needs a shifting of words because it sounds as if the members, not the flyers, are orange.

What are the most frequent types of errors found in business documents?

Spelling errors

T or F Errors can cause a delay in the delivery of services

T

____________ is the most important standard in the business world

accuracy

To mark omissions of spaces use which symbol?

/#

What are the three proofreading methods described in the text?

1. Comparative Proofreading Method 2.On-Screen Method 3.Team Method

Can you find the mechanical errors in these three sentences? 1. Place thier agenda the in folder. 2. The color choices are red, blue and green 3. please send this to your assitant.

1. Thier should be their 2. blue should have a comma after it. Should be a period at the end of the sentence. 3. assitant should be assistant. please should be capitalized.

What are two methods suggested for catching mechanical errors?

1. When proofreading for mechanical errors, slow your reading rate to "low gear." 2. read from right to left. This focuses your attention on each word, letting you check for mechanical errors.

The best proofreaders are effective because they

1.Pay attention to detail. 2. Take time to proofread carefully 3. Recognize frequent types of errors. 4. Use a variety of proofreading methods. 5. are good spellers. 6. know and apply the basics of correct grammar and punctuation. 7. Use appropriate reference materials to guarantee accuracy.

Team Method

As the name implies, the team method involves two people. One person reads the draft or original copy aloud while another person follows along, reading and marking the other copy. When using this method on lists of names, the readers must verify accu-racy of spelling. The team method ensures that copy has been proofread carefully because two people have checked it.

What are a couple of resources that a proofreader could use to verify facts, rules and other information?

Atlases• Calendars• Dictionaries• Reference manuals• Online references• Spelling/word lists• Statistical sources• Thesauruses

Why is accuracy of numbers in proofreading so important?

Because many decisions are based on numerical data

When proofreading for content errors, what questions can you ask yourself to help with determining the meaning of the material?

Does the content make sense?• Are the facts accurate and complete?• Do I understand what the writer is trying to tell me?• Do the subject and verb agree?• Is there number agreement (singular versus plural)?

What is the point of proofreading?

Ensures the accuracy of a document

People hired primarily to proofread are known as ________

Proofreaders

Comparative Proofreading Method steps:

STEP 1 Place the document to be proofread next to the original copy. STEP 2 Place the documents being compared as close to each other as possible. This decreases unnecessary eye and/or neck movement and allows for more accurate proofreading.

On-Screen Method steps

STEP 1 Proofread on-screen once for mechanical errors and once for content errors. (Proofread sections of the document or one full screen at a time.) STEP 2 When proofreading for mechanical errors, move your cursor and carefully pronounce each word as you read. STEP 3 Check for words that may have been omitted or added when copy was revised. STEP 4 Although most word processing software hyphenates words according to its built-in dictionary, check all of the line endings for inac-curacies. Words are sometimes hyphenated in odd places. Check to make sure that large gaps do not occur at the ends of lines because words have not been divided. Also check words that were hyphenated originally at the ends of lines but are now in the middle of lines because of lengthy revisions that caused different word-wrapped paragraphs. STEP 5 Use the spelling checker to check the spelling in the entire document. (This procedure is discussed further in Chapter 2.) STEP 6 Print the document after you have proofread it.

Comparative Proofreading Method

The comparative proofreading method involves comparing one document with another. This method is especially useful when you proofread statistical or technical material that contains many numbers or specialized vocabulary, such as that found in medical, legal, and scientific material. This method can also be combined with the team method, which is explained later in the chapter.

Letters, numbers, punctuation marks, words or even sentences keyed out of order are called?

Transpositions

On-Screen Method

When preparing documents on a computer, you need to proofread the documents before and after you print them.

What might be the consequence of an error you make at work?

You might lose a customer

What happens when you turn in a report or paper that contains errors?

You seem incompetent

how do you proofread numbers

digit by digit

Proofreading for content errors should be done at least twice—once for __________errors and once for other _________________errors.

grammar, content

________________ errors are those that can be recognized when looking at the materials without having to reference the meaning

mechanical

What is the transposition symbol?

nu

What should we be on the alert for regarding copy errors as we proofread?

numbers repeated in a list words repeated at the beginning of a line.

When proofreading for content errors, particularly when dates, numbers, names, or other details or important facts are included in the copy, check the accuracy of the information against the __________ source.

original

Is CALENDAR an original or reference source?

reference

What is proofreading?

the process of reading handwritten, keyed, or printed material and marking errors to indicate corrections.

What is the purpose of proofreaders marks?

they are used to identify errors and highlight corrections that need to be made.

What kind of errors are found in mechanical errors?

transposition (the reversing of letters or words), capitalization, spacing, punctuation, and spelling errors.

How do we change a letter a.k.a. a misstroke?

use a straight diagonal line to mark a misstroke. write the correct letter above the misstroke.