Chapter 15 AIS

Identify the item below that is not a desired result of an employee bonus system. A) Employees may recommend unnecessary services to customers in order to exceed set sales quotas and earn a bonus. B) Employees may look for ways to improve service. C) Employees may analyze their work environment and find ways to cut costs. D) Employees may work harder and may be more motivated to exceed target goals to earn a bonus.

A) Employees may recommend unnecessary services to customers in order to exceed set sales quotas and earn a bonus.

Why is a separate payroll account used to clear payroll checks? A) For internal control purposes, to help limit any exposure to loss by the company. B) To make bank reconciliation easier. C) To separate payroll and expense checks. D) All of the above are correct

A) For internal control purposes, to help limit any exposure to loss by the company

Which of the following control can reduce the distribution of fraudulent paychecks? A) Have internal audit investigate unclaimed paychecks. B) Allow department managers to investigate unclaimed paychecks. C) Immediately mark "void" across all unclaimed paychecks. D) Match up all paychecks with time cards

A) Have internal audit investigate unclaimed paychecks

Which type of payroll report contains information such as the employees' gross pay, payroll deductions, and net pay in a multicolumn format? A) Payroll register. B) Deduction register. C) Employee earnings statement. D) Federal W-4 form.

A) Payroll register.

Which activity below is not performed by Human Resources management (HRM)? A) Product design. B) Training. C) Job assignment. D) Recruitment and hiring.

A) Product design.

Which of the following controls can minimize the threat of theft or fraudulent distribution of paychecks? A) Redepositing unclaimed paychecks and investigating cause. B) Issuing earnings statements to employees. C) Using biometric authentication. D) Conducting criminal background investigation checks of all applicants for finance related positions.

A) Redepositing unclaimed paychecks and investigating cause.

The employer pays a portion of some payroll taxes and employee benefits. Both the employee and employer pay which benefit or tax listed below? A) Social security taxes. B) Federal income taxes. C) State income taxes. D) Municipal taxes.

A) Social security taxes.

Direct deposit of employee paychecks is one way an organization can improve efficiency and reduce payroll-processing costs. Which statement regarding direct deposit is false? A) The cashier does not authorize the transfer of funds from the organization's checking account to a payroll checking account. B) The cashier does not have to sign employee paychecks. C) Employees who are part of a direct deposit program receive a copy of their paycheck indicating the amount deposited. D) Employees who are part of a direct deposit program receive an earnings statement on payday rather than a paper check.

A) The cashier does not authorize the transfer of funds from the organization's checking account to a payroll checking account.

Falk Noam is the internal auditor for Matan Incorporated. Before investigating the HRM / payroll cycle at Matan, Falk decided to read up on the proper segregation of duties regarding payroll disbursement processes. For strongest segregation of duties, the ________ should record payroll. A) accounts payable department B) cashier C) internal audit department D) external auditor

A) accounts payable department

A payroll clearing account is used to A) check the accuracy of payroll costs. B) speed up payroll transaction processing. C) reduce the transaction costs associated with payroll transaction processing. D) eliminate the need to manually record payroll transactions.

A) check the accuracy of payroll costs.

Accountants can help executive compensation plan boards A) comply with legal and regulatory requirements. B) by identifying the best ways to keep the details of compensation plans out of the hands of external parties. C) avoid paying excessive amounts of "perks" to executives. D) distribute information regarding how well each executive is performing their job.

A) comply with legal and regulatory requirements

A report of wages and withholdings for each employee is called A) form W-2. B) form W-3. C) form 1099-Misc. D) form 941.

A) form W-2

Form 941 A) is filed each quarter to reconcile monthly tax payments with total tax liability for the quarter. B) is used in preparing labor-related reports for government agencies. C) is used for employee information and annual payroll reports. D) is used to document compliance with applicable regulations.

A) is filed each quarter to reconcile monthly tax payments with total tax liability for the quarter.

For recording time spent on specific work projects, manufacturing companies usually use a A) job time ticket. B) time card. C) time clock. D) labor time card

A) job time ticket.

Payroll deductions fall into the broad categories of ________ and ________. A) payroll tax withholdings; voluntary deductions B) unemployment; social security taxes C) unemployment taxes; income taxes D) voluntary deductions; income taxes

A) payroll tax withholdings; voluntary deductions

The sales department administrative assistant has been assigning phone order sales to her brother-in-law, a company sales person. Company policy is to pay commissions only on orders directly received by sales people, not on orders received over the phone. The resulting fraudulent commission payments might best have been prevented by requiring that A) sales commission statements be supported by sales order forms signed by the customer and approved by the sales manager. B) sales order forms be prenumbered and accounted for by the sales department manager. C) sales orders and commission statements be approved by the accounting department. D) disbursement vouchers for commission payments be reviewed by the internal audit department and compared to sales commission statements and sales orders.

A) sales commission statements be supported by sales order forms signed by the customer and approved by the sales manager.

Knowledge management systems (KMS) permit organizations to A) store employee solutions to specific problems in a shared database. B) learn from individuals external to the organization. C) perform background checks on potential employees. D) gain competitive business intelligence on competitors.

A) store employee solutions to specific problems in a shared database

All of the following are controls that should be implemented in a payroll process, except A) supervisors distribute paychecks since they should know all employees in their department. B) someone independent of the payroll process should reconcile the payroll bank account. C) sequential numbering of paychecks and accounting for the numbers. D) restrict access to blank payroll checks and documents.

A) supervisors distribute paychecks since they should know all employees in their department.

A growing number of companies require some of their upper level executives to spend time performing job duties of rank-and-file employees. When the CEO of Loews Hotels assumed the role of bellman, he discovered A) that the company's polyester uniform caused him to sweat a great deal. B) evidence of fraud in several hotel locations. C) instances where company employees fell asleep on the job. D) situations where employees were not treating customers properly

A) that the company's polyester uniform caused him to sweat a great deal

The purpose of a general ledger payroll clearing account is A) to check the accuracy and completeness of payroll recording and its allocation to cost centers. B) to make the bank reconciliation easier. C) to make sure that all employees are paid correctly each week. D) to prevent the cashier from having complete control of the payroll cycle.

A) to check the accuracy and completeness of payroll recording and its allocation to cost centers.

Identify the firm below where employees' knowledge is likely to be more valuable than the value of a company's tangible assets. A) An international airline company. B) A law firm. C) An automobile manufacturer. D) A grocery store.

B) A law firm

The results of an internal audit finds that there is a problem with inaccurate time data being entered into the payroll system. What is an applicable control that can help prevent this event from occurring in the future? A) Proper segregation of duties. B) Automation of data collection. C) Sound hiring procedures. D) Review of appropriate performance metrics.

B) Automation of data collection.

Which type of payroll report lists the voluntary deductions for each employee? A) Payroll register. B) Deduction register. C) Employee earnings statement. D) Federal W-4 form.

B) Deduction register

________ are used to transmit time and attendance data directly to the payroll processing system. A) Badge readers B) Electronic time clocks C) Magnetic cards D) RFID tags

B) Electronic time clocks

Which of the following is not classified as a voluntary deduction? A) Pension plan contributions. B) FICA. C) Health insurance premiums . D) Deductions for a charity organization

B) FICA.

Which of the following controls can minimize the threat of errors in processing payroll? A) Redepositing unclaimed paychecks and investigating cause. B) Issuing earnings statements to employees. C) Using biometric authentication. D) Conducting criminal background investigation checks of all applicants for finance related positions.

B) Issuing earnings statements to employees

Falk Noam is the internal auditor for Matan Incorporated. Before investigating the HRM / payroll cycle at Matan, Falk decided to read up on the proper segregation of duties regarding payroll disbursement processes. For strongest segregation of duties, the ________ should distribute paychecks. A) accounts payable department B) cashier C) internal audit department D) external auditor

B) cashier

Executive immersion experiences are important because A) CEOs often have no idea what rank-and-file employees do on a daily basis. B) employees who have positive attitudes contribute to increasing company profits. C) many employees feel upper management is out of touch. D) it is important for organizations to take social responsibility seriously

B) employees who have positive attitudes contribute to increasing company profits

Involving accountants in executive compensation plans is often especially helpful A) in keeping track of the executive compensation plan. B) in identifying the appropriate metrics to use when linking compensation to performance. C) in reducing the total amount of compensation paid to executives. D) in suggesting the appropriate amount of compensation executives should be paid.

B) in identifying the appropriate metrics to use when linking compensation to performance.

Which of the following is not a benefit of using a payroll service bureau or a professional employer organization? A) freeing up of computer resources B) increased internal control C) reduced costs D) wider range of benefits

B) increased internal control

A workforce inventory report A) is filed each quarter to reconcile monthly tax payments with total tax liability for the quarter. B) is used in preparing labor-related reports for government agencies. C) is used for employee information and annual payroll reports. D) is used to document compliance with applicable regulations.

B) is used in preparing labor-related reports for government agencies

Because many HRM / payroll master databases typically contain only descriptive information (such as which employees possess which skills), many firms have deployed ________ to more effectively leverage employees knowledge and skills. A) relational databases B) knowledge management systems C) talent management systems D) cardinality systems

B) knowledge management systems

Companies that specialize in processing payroll are known as A) paycheck distribution companies. B) payroll service bureaus. C) professional employer organizations. D) semi-governmental organizations.

B) payroll service bureaus

The document that lists each employee's gross pay, payroll deductions, and net pay in a multicolumn format is called A) an employee earnings statement. B) the payroll register. C) a deduction register. D) an employee time sheet summary

B) the payroll register.

The document that lists each employee's gross pay, payroll deductions, and net pay in a multicolumn format is called A) an employee earnings statement. B) the payroll register. C) a deduction register. D) an employee time sheet summary.

B) the payroll register.

The payroll transaction file should contain A) entries to add new hires. B) time card data. C) changes in tax rates. D) All of the above are correct.

B) time card data.

Experts estimate that, on average, the costs associated with replacing an employee are about ________ the employee's annual salary. A) 0.5 time B) 1 time C) 1.5 times D) 2 times

C) 1.5 times

Which of the following will limit a firm's potential loss exposure from paycheck forgery? A) Segregation of check distribution from payroll duties. B) Prompt redeposit of unclaimed paychecks. C) A separate payroll bank account. D) Direct deposit of checks.

C) A separate payroll bank account.

What is the best control to reduce the risk of losing payroll data? A) Passwords. B) Physical security controls. C) Backup and disaster recovery procedures. D) Supervisory review.

C) Backup and disaster recovery procedures.

Which of the following is generally not a major source of input to a payroll system? A) Payroll rate changes. B) Time and attendance data. C) Checks to insurance and benefits providers. D) Withholdings and deduction requests from employees

C) Checks to insurance and benefits providers.

Which control would be most appropriate to address the problem of inaccurate payroll processing? A) Segregation of duties: HRM department updates master data, but only payroll department issues paychecks. B) Redepositing unclaimed paychecks and investigating cause. C) Cross-footing of the payroll register. D) An imprest payroll checking account.

C) Cross-footing of the payroll register

Which type of payroll report includes the details of the current paycheck and deductions as well as year-to-date totals? A) Payroll register. B) Deduction register. C) Employee earnings statement. D) Federal W-4 form.

C) Employee earnings statement

The threat of violation of employment laws relates directly to which activity? A) Payroll processing. B) The collection employee time data. C) Hiring and recruiting. D) Benefit processing.

C) Hiring and recruiting.

Which of the following is a control that addresses the threat of unauthorized changes to the payroll master file? A) Restriction of access to the EFT system. B) Biometric authentication. C) Segregation of duties. D) Sound hiring procedures.

C) Segregation of duties

A "zero balance check" refers to which of the following control procedures? A) The ACH clearing account shows a zero balance once all entries are posted. B) cross-footing the payroll register C) The payroll clearing account shows a zero balance once all entries are posted. D) trial balance showing that debits equal credits

C) The payroll clearing account shows a zero balance once all entries are posted.

Which of the following controls can minimize the threat of inaccurate time and attendance data? A) Redepositing unclaimed paychecks and investigating cause. B) Issuing earnings statements to employees. C) Using biometric authentication. D) Conducting criminal background investigation checks of all applicants for finance related positions.

C) Using biometric authentication

Source data automation is often effective in reducing A) unintentional errors. B) intentional errors. C) accuracy. D) theft.

C) accuracy.

As each payroll transaction is processed, the system should also A) allocate labor costs to appropriate general ledger accounts B) use cumulative totals generated from a payroll to create a summary journal entry to be posted to the general ledger C) both A and B above D) The HRM system should not perform either activity A or B.

C) both A and B above

Many companies offer their employees a "cafeteria" approach to voluntary benefits in which employees can pick and choose the benefits they want. This plan is normally called a(n) A) elective plan. B) menu options benefit plan. C) flexible benefit plan. D) buffet plan.

C) flexible benefit plan.

A report of income paid to independent contractors is called A) form W-2. B) form W-3. C) form 1099-Misc. D) form 941.

C) form 1099-Misc

A growing number of companies require some of their upper level executives to spend time performing job duties of rank-and-file employees. When the vice president of DaVita Inc., a major provider of dialysis treatment, spent three days working in one of the company's clinics, she understood A) that the company's polyester uniform caused her to sweat a great deal. B) evidence of fraud in several clinic locations. C) how the need to respond to life-threatening emergencies can result in delays in completing corporate-mandated reports. D) situations where employees were treating customers properly

C) how the need to respond to life-threatening emergencies can result in delays in completing corporate-mandated reports.

Falk Noam is the internal auditor for Matan Incorporated. Before investigating the HRM / payroll cycle at Matan, Falk decided to read up on the proper segregation of duties regarding payroll disbursement processes. For strongest segregation of duties, the ________ should periodically observe the paycheck distribution process. A) accounts payable department B) cashier C) internal audit department D) external auditor

C) internal audit department

Using financial incentives requires organizations to A) pay employees less than they would have to if pay was a fixed salary. B) better monitor employee attendance. C) link the payroll system to other cycles to calculate incentive payments. D) better monitor employee effort

C) link the payroll system to other cycles to calculate incentive payments

All of the following regarding payroll checks is correct except A) access to payroll checks should be restricted. B) payroll checks should be sequentially pre-numbered. C) payroll checks should be drawn on the organization's regular bank account(s). D) the cashier should sign payroll checks

C) payroll checks should be drawn on the organization's regular bank account(s).

Which organization provides payroll processing as well as other HRM services, like employee benefit design and administration? A) title companies B) payroll service bureau C) professional employer organization D) paycheck distribution companies

C) professional employer organization

The most vital control in preventing unauthorized changes to the payroll master file is A) segregation of duties between the preparation of paychecks and their review. B) segregation of duties between the preparation of paychecks and their distribution. C) segregation of duties between the authorization of changes and the physical handling of paychecks. D) having the controller closely review and then approve any changes to the master file.

C) segregation of duties between the authorization of changes and the physical handling of paychecks.

Pay rate information should be stored in A) employees' personnel files. B) employee subsidiary ledgers. C) the payroll master file. D) electronic time cards

C) the payroll master file.

An effective way an organization can eliminate paper paychecks while maintaining adequate accounting records is to A) pay in cash only. B) pay with money orders. C) use direct deposit. D) use Electronic Funds Transfer.

C) use direct deposit

The average annual management salary at Iyov Management is $100,000. If the average turnover rate for employees is six per year, what is the approximate average annual cost of turnover? A) $100,000. B) $400,000 C) $600,000. D) $900,000.

D) $900,000.

Who does the payroll system issue checks to? A) Employees and to banks participating in direct deposit. B) The company's payroll bank account. C) Insurance companies. D) All of the above are correct.

D) All of the above are correct.

Which of the following controls can minimize the threat of hiring unqualified or larcenous employees? A) Redepositing unclaimed paychecks and investigating cause. B) Issuing earnings statements to employees. C) Using biometric authentication. D) Conducting criminal background investigation checks of all applicants for finance related positions.

D) Conducting criminal background investigation checks of all applicants for finance related positions.

Identify the following item that should contribute to the efficiency of a payroll system. A) Segregation of check distribution from payroll duties. B) Prompt redeposit of unclaimed paychecks. C) Use a separate payroll bank account. D) Direct deposit of checks.

D) Direct deposit of checks.

Which department should have the sole ability to provide information to the AIS about hiring, terminations, and pay rate changes? A) Accounting. B) Benefit. C) Production. D) HRM.

D) HRM.

C) segregation of duties between the authorization of changes and the physical handling of paychecks.

D) Inaccurate calculation of overhead costs

Which of the following statements is false regarding the use of incentives, commissions and bonuses in the payroll system? A) Using incentives, commissions, and bonuses requires linking the payroll system and the information systems of sales and other cycles in order to collect the data used to calculate bonuses. B) Bonus/incentive schemes must be properly designed with realistic, attainable goals that can be objectively measured. C) Incentive schemes can result in undesirable behavior. D) Incentive schemes can create fraud.

D) Incentive schemes can create fraud

Which of the following is a control that can be implemented to help prevent paychecks being issued to a "phantom" or "ghost" employee? A) The cashier should sign all payroll checks. B) Sequentially prenumber all payroll checks. C) Use an imprest account to clear payroll checks. D) Paychecks should be physically distributed by someone who does not authorize time data or record payroll.

D) Paychecks should be physically distributed by someone who does not authorize time data or record payroll.

Which of the following documents would be likely to yield the greatest cost saving by converting from paper to electronic? A) Payroll register. B) Employee's earnings statement. C) Deduction register. D) Time card.

D) Time card.

What is a potential threat to the specific activity of payroll processing? A) Hiring unqualified employees. B) Poor system performance. C) Violations of employment laws. D) Unauthorized changes to the payroll master file.

D) Unauthorized changes to the payroll master file.

When using electronic documents, ________ increase(s) the accuracy of data entry. A) access controls B) separation of duties C) general controls D) application controls

D) application controls

A report of employer's quarterly federal tax return (showing all wages subject to tax and amounts withheld for income tax and FICA) is called A) form W-2. B) form W-3. C) form 1099-Misc. D) form 941.

D) form 941.

Professional employer organizations (PEOs) are especially attractive to small and mid-sized businesses for all of the following reasons except A) reduced costs. B) wider range of benefits. C) freeing up computer resources. D) improved service quality.

D) improved service quality