Chapter 9

Why might you want to use various tab characters when working with a financial report? (p. 287-88)

To align values based on the type of data to be entered

Be familiar with the different paragraph alignments for aligning text, what they do and their icons. (page 286)

Center - Aligns text between the left and right margins to an imaginary line down the middle of the page. Align Right - Aligns text to the right margin with a ragged or uneven edge on the left side of the text. Justify - Aligns text so the left and right edges of the text are flush with the margins and each line of text is evenly spaced out between the margins, except for the last line of each paragraph. Align Left - Aligns text to the left margin with a ragged or uneven edge on the right side of the text.

what is the main difference between the Cut and Copy commands? (p. 282)

Cut moves an item from its original location; Copy makes a copy of the original item.

What is formatting? (pg 285)

Formatting refers to any process that alters the appearance or position of text or other objects in the document. Word provides a number of formatting options that can be applied within a document for all types of objects; accordingly, be careful with the number of formatting options you apply, considering who your audience is and how they will view the message in the document. For example, if you apply the All Caps, Bold, Italic, and Superscript formats to a sentence, it can be very distracting and difficult to read.

Which print orientation uses a horizontal layout? (p. 289)

Landscape

Be familiar with different tabs (page 288).

Left - Aligns text at the tab setting with characters shifting right as you type; this is the default setting. Center - Centers text along an imaginary line down from the tab setting, with characters shifting evenly to the left and right as you type. Right - Aligns all text along the right edge of the tab setting with characters shifting left as you type. Bar - Displays a small vertical line as a separator between the previous and next column of information. Decimal - Aligns to the left of the decimal point until you type the decimal point, then text shifts to the right of the decimal point. In order to use tabs for aligning text, you need to do two things: 1. Define the position of the tab "stops" on the page. 2. Use the TAB key when entering text. To insert a tab setting, select an alignment type from the Tab Selector box, then click on the horizontal ruler at the measurement for this tab stop. Once all tab stops are set on the ruler, begin typing the text for the report.

What does the Tracking changes feature allow you to do? (page 307)

The Track Changes feature "keeps track" of edits made by other people and highlights them for you when you review the documents after others have made their changes. CCI Learning. IC3 Certification Guide Using Microsoft Windows 10 & Microsoft Office 2016 (Page 307). Cengage Learning. Kindle Edition.

How can you recognize a spelling error in a Word file? (p. 293)

The noted error appears with a red wavy line.

What can a table be used for? (page 303)

Use the Table feature to arrange columns of text and numbers, group paragraphs side by side, or create forms. The following figure shows a table.

What is the backstage view? (pg 264)

When you first start an Office 2016 application, the program will display a startup screen of available templates to help you get started quickly. A template is a boiler plate that already contains elements, such as sample text, and format settings. Office programs include templates for a wide variety of documents. The startup screen is one of the tabs (the New tab) in the Office Backstage view.

When will Word automatically open a document in Protected Mode? ( p. 274)

When you open a document that was attached and sent via email.

Be familiar with different wrapping styles (page 301)

Wrapping styles affect the way the text flows around pictures and change the way pictures are positioned in relation to the surrounding text. By default, the picture wrapping style is In Line with Text, which places the inline graphic at the insertion point on a line of text in the document. The graphic then moves with the text, as if it were a text character. Changing the wrapping style enables the picture to "float" or be positioned anywhere in the document. To change the text wrapping style for a picture object, select the picture and then on the Format tab of Picture Tools, in the Arrange group, click Wrap Text to choose the appropriate text wrapping style. Each text wrapping style provides a different effect for the picture and the text in the document. Use the previews to see which text wrap style is suitable for the picture and the document. You can also use a combination of these methods to achieve the desired effect.

What must you do before applying formatting to existing text in a document? (p. 285)

You must select the existing text.

Be familiar with different file types associated with word and their extensions. (pg 271-272)

• Word Document (.docx) - this is the file type associated with Microsoft Word 2007 and later. This is the default format for Word 2016. • Word Document (.doc) - this is the file type associated with Microsoft Word versions prior to 2007. Many word processing programs can open files with a .doc extension. • Plain Text (.txt) - a text file that can be read on any operating system. This format does not include formatting of any kind, nor does it include tables or images. • Rich Text Format (.rtf) - a text file that preserves font and paragraph formatting and can include embedded images. Document Portable Document Format (.pdf) - a file format developed by Adobe Systems that allows you to view documents (with formatting and images) on any operating system. • Publisher Document File (.pub) - the default file format used in Microsoft Publisher. This type of file includes layout information and can include formatting, graphics, hyperlinks, charts and other types of objects.