Computers- Word Chapter 4
Changing color schemes
Design--> themes-->wisp theme
Selecting nonadjacent cells
CTRL
To select nonadjacent items in a table, select the first item & then hold down the ____ key while selecting the remaining items
CTRL
How do you clear formatting?
Enter then Clear Formatting -it looks like an A with an eraser
The default bullet list character is the ____
dot symbol
Deleting a page break
double click the page break notation-->press & hold & hit Cut button or DELETE
How do I select a series of cell?
drag through the cells
multilevel list
each row is indented 1=numbers 2=letters 3=lowercase Roman numerals
T/F: Sorting data in ascending order will display dates from latest-to-earliest date order
false
A _____ defines one font for headings & another for body text
font set
What if my types text is longer than the shape?
font size may be adjusted or the text may wordwrap within the shape
A _____ is text that prints at the bottom of each page
footer
Gridlines
formatting marks that do not print -help identify the location of cells
A ______ is text that prints at the top of each page in a document
header
Heading quick Styles
heading 1: major headings heading 2 & 3:minor headings
How would I remove an existing border from a paragraph?
home tab-->borders--> click whichever ones you want to remove
Section can begin
one the same page or a new page
sorting
ordering characters: alphabetic, number, or date order
Each shape in the SmartArt graphic initially shows ___, which indicates where text can be typed in
placeholder text
How do I select rows?
point to the left of the 1st row & then drag downward when the pointer changes to a right-pointing arrow.
How can I tell if the format painter is active?
pointer has a paintbrush attached to it when it is active
Section
portion of a document in which you set certain page formatting options -create a new section when you want to change such properties as line numbering, number of columns, or headers & footers.
What if the Format Painter button no longer is selected?
position the insertion point in the text that contains the formatting you want to copy & then double click Format Painter button
What is the purpose of Shift+F5?
positions the insertion point at your last editing location -records last 3 editing sessions
A ______ sells an idea, a product, or a service
sales proposal
3 types of proposals
sales proposal-sells an idea, product, or service research proposal-requests funding for a research product planning proposal-offers solutions to a problem or improvement to a situation
What if my keyboard doesn't have function keys?
scroll to display the top of page 2 in the document window
Change color of Smart Art Graphic
select SmartArt graphic click change colors button in design tab
Title page
separate cover page that contains, at a minimum, the title of a document -avoid using more than 3 different fonts
How to turn on show/hide button
show/hide button (home tab-paragraph group)
Text formatted in _____ displays letters that look like capital letters, but which are not as tall as a typical capital letter
small caps
Split Cells
so you can reposition the heading -position insertion point in the cell -click Split Cells button -verify the number of columns & rows into which you want the cell split
Continuous
starts next section immediately, w.out inserting page break
Even Page
starts next section on the next even-numbered page. If break falls on an even-numbered page, Word leaves the next odd-numbered page blank
Changing Row Height
table extends close to the bottom of the page & you want to ensure it doesn't spill over.
What if a shape is no longer selected?
tap or click the edge of the shape to select it
Watermark
text or a graphic that is displayed on top of or behind the text in a document
For what purpose are the buttons in the preview area used?
they are toggles that display & remove the top, bottom, left, & right borders from the diagram in the Preview area
A ______ is a separate cover page that contains, at a minimum, the title of the document
title page
T/F: All Word documents have at least 1 section
true
T/F: If word displays {Page} instead of the actual page number, press ALT+F9 to turn off field codes
true
T/F: If you don't want a page break to occur in teh middle of a table, click the Table Properties button & remove the check mark from the 'Allow row break across pages' check box
true
T/F: If you want to copy formatting to multiple locations using the Format Painter, you must double click the Format Painter button so that the Format Painter remains active until you turn it off
true
T/F: Place the insertion point anywhere in a table if you want to sort all rows in a table instead of just 1 row
true
A _____ is a text or a graphic that is displayed on top of or behind the text in a document
watermark
Where is the insertion point now?
when you insert a file in an open document, Word positions the insertion point at the end of the inserted document
Why do you clear formatting?
when you press ENTER to advance the insertion point from the end of the second line to the beginning of the 3rd, the border will be carried forward and so will the font & size. This applies the normal style formats to the location of the insertion point
Is the picture dialog box the same dialog box I use to locate clip art?
yes
Can I select any of the bullet characters in the Bullet library area of the bullets gallery?
yes, but if you prefer a different character then click define new bullet
Can I use buttons on the ribbon instead of pressing TAB (demotes) or TAB+SHIFT (promotes) to promote & demote list items?
yes. With insertion point in the item to adjust, you can click inc indent or dec indent button
Shading a Table
you want all cells in the top row shaded the same color -position insertion point in cell to shade -design tab --shading arrow
Why select the format with the numeral 0?
you want number to be displayed as a whole number
A ____ is an object that contains sample text or instructions for filling in text and graphics
content control
Formatting numbers
-Add page numbers -Format Page Numbers -Start At -close header & footer *number format arrow
What is the purpose of the Link to Previous & Same as Previous Buttons?
-Link to Previous: will copy the footer in this section to the previous section (we don't want it on the title page) -Same as Previous:
Change Theme Fonts
-because some text is hard to see on the watermark -font set: defines one font for headings & another for body text -default font set=Office (uses cambria & calibri) -DESIGN tab-->Theme Fonts-->pick one
List of sections that can be changed
-margins -paper size or orientation -paper source for a printer -page borders -vertical alignment -headers & footers -columns -page numbering -line numbering -footnotes & endnotes
Summing Columns
-position insertion point in the cell that will contain the sum -type $ & press SPACE -TABLE TOOLS LAYOUT TAB -click formula button -click number format arrow & then the desired format
Border a Table
-position insertion point somewhere in the table -click the Borders arrow -click Borders & Shading -click All -click the color arrow
Hiding Gridlines
-position the insertion point in a table cell -display TABLE TOOLS LAYOUT tab -click View Table Gridlines
Inserting & Deleting Columns
-position the insertion point in teh first column -click Insert Columns to the Left
Deleting a Column
-position the insertion point in the column to be deleted -click delete table button -delete columns
Remove Cell Shading
-select cells that shouldn't contain shading -display Table Tools Design tab -click Shading arrow -click No Color
Why click the Text Direction button twice?
-the 1st time, the text in the cell reads from top to bottom -The 2nd time, the text is displayed so that it reads from bottom to top -If you click it a 3rd time, it will be displayed horizontally
3 types of Smart Art Graphics
1. list 2. process 3. cycle 4. picture 5. pyramid
Tips on creating eye-catching title page
1. use concise, descriptive text 2. identify appropriate fonts, font sizes, & colors for the text 3. Use graphics to reinforce the goal 4. Use colors that complement text colors
The increase Indent button changes the left indent by ___ each time it is clicked
1/2 inch
How many points of blank space are between paragraphs by default?
8 -page layout tab--> spacing after box & type 0
To update a calculated field in a table, select the field & press ______
F9
T/F: When you create a section break, Word does not carry forward any previous formatting
False
T/F: You can add pictures but not text to SmartArt graphics
False
T/F: If you want to remove all formats from a SmartArt graphic and start over, you would click the Start Over button
False; reset graphic button
Printing specific pages
File-->Print-->type pages __-__ in the settings area of the Print gallery. -may want to do this is you want to see the contents of the body of the proposal before you begin modifying it
____ are non-printing cell outlines
Grid lines
To remove an existing border from a paragraph, click the Borders arrow, then click _____
No border
To remove shading from a cell in a table, click the Shading arrow & then click ______
No color
Conserving ink & toner
Print draft quality -file-->options-->advanced-->use draft quality
The keyboard shortcut, ______, positions the insertion point at your last editing location
Shift+F5
Microsoft Office includes ____ graphics which are visual representations of information
SmartArt
Odd Page
Starts next section on the next odd-numbered page. If section break falls on odd-numbered page, Word leaves next even-numbered page blank
T/F: Word automatically places 8 points of blank space below paragraphs
True
ascending
alphabetic, numeric, or earliest to latest date
What is Content Control?
an object that contains sample text or instructions for filling in text & graphics
To center a table horizontally between the margins, click the ______ button
center
Changing column width
change by dragging a column's boundary or enter a specific value on the ribbon
Deleting a shape
click it and hit delete
How do I edit placeholder text if I make a mistake?
click it and then correct the entry
What if Smart Art Graphic isn't selected?
click it to select it
Format Painter
if you also want to copy paragraph formatting, such as alignment & line spacing, select the paragraph mark a the end of the paragraph prior to clicking format painter -if you want to copy only character formatting, such as fonts & font sizes, do not include the paragraph mark in your selected text
Next Page
inserts page break & starts next section @ top of the next page
What elements should the body of a sales proposal contain?
intro (subject, purpose, & statement of problem, need, background, or scope), body (costs, benefits, supporting documentation, available or required facilities, feasability, methods, timetable, materials, or equipment), conclusion (summarizes key points or requests an action): -use headers & footers: page number
a ______ is a list that contains several levels of list items, with each lower level displaying a different numberic, alphabetic, or bullet character
multilevel list