Computers- Word Chapter 4

Changing color schemes

Design--> themes-->wisp theme

Selecting nonadjacent cells

CTRL

To select nonadjacent items in a table, select the first item & then hold down the ____ key while selecting the remaining items

CTRL

How do you clear formatting?

Enter then Clear Formatting -it looks like an A with an eraser

The default bullet list character is the ____

dot symbol

Deleting a page break

double click the page break notation-->press & hold & hit Cut button or DELETE

How do I select a series of cell?

drag through the cells

multilevel list

each row is indented 1=numbers 2=letters 3=lowercase Roman numerals

T/F: Sorting data in ascending order will display dates from latest-to-earliest date order

false

A _____ defines one font for headings & another for body text

font set

What if my types text is longer than the shape?

font size may be adjusted or the text may wordwrap within the shape

A _____ is text that prints at the bottom of each page

footer

Gridlines

formatting marks that do not print -help identify the location of cells

A ______ is text that prints at the top of each page in a document

header

Heading quick Styles

heading 1: major headings heading 2 & 3:minor headings

How would I remove an existing border from a paragraph?

home tab-->borders--> click whichever ones you want to remove

Section can begin

one the same page or a new page

sorting

ordering characters: alphabetic, number, or date order

Each shape in the SmartArt graphic initially shows ___, which indicates where text can be typed in

placeholder text

How do I select rows?

point to the left of the 1st row & then drag downward when the pointer changes to a right-pointing arrow.

How can I tell if the format painter is active?

pointer has a paintbrush attached to it when it is active

Section

portion of a document in which you set certain page formatting options -create a new section when you want to change such properties as line numbering, number of columns, or headers & footers.

What if the Format Painter button no longer is selected?

position the insertion point in the text that contains the formatting you want to copy & then double click Format Painter button

What is the purpose of Shift+F5?

positions the insertion point at your last editing location -records last 3 editing sessions

A ______ sells an idea, a product, or a service

sales proposal

3 types of proposals

sales proposal-sells an idea, product, or service research proposal-requests funding for a research product planning proposal-offers solutions to a problem or improvement to a situation

What if my keyboard doesn't have function keys?

scroll to display the top of page 2 in the document window

Change color of Smart Art Graphic

select SmartArt graphic click change colors button in design tab

Title page

separate cover page that contains, at a minimum, the title of a document -avoid using more than 3 different fonts

How to turn on show/hide button

show/hide button (home tab-paragraph group)

Text formatted in _____ displays letters that look like capital letters, but which are not as tall as a typical capital letter

small caps

Split Cells

so you can reposition the heading -position insertion point in the cell -click Split Cells button -verify the number of columns & rows into which you want the cell split

Continuous

starts next section immediately, w.out inserting page break

Even Page

starts next section on the next even-numbered page. If break falls on an even-numbered page, Word leaves the next odd-numbered page blank

Changing Row Height

table extends close to the bottom of the page & you want to ensure it doesn't spill over.

What if a shape is no longer selected?

tap or click the edge of the shape to select it

Watermark

text or a graphic that is displayed on top of or behind the text in a document

For what purpose are the buttons in the preview area used?

they are toggles that display & remove the top, bottom, left, & right borders from the diagram in the Preview area

A ______ is a separate cover page that contains, at a minimum, the title of the document

title page

T/F: All Word documents have at least 1 section

true

T/F: If word displays {Page} instead of the actual page number, press ALT+F9 to turn off field codes

true

T/F: If you don't want a page break to occur in teh middle of a table, click the Table Properties button & remove the check mark from the 'Allow row break across pages' check box

true

T/F: If you want to copy formatting to multiple locations using the Format Painter, you must double click the Format Painter button so that the Format Painter remains active until you turn it off

true

T/F: Place the insertion point anywhere in a table if you want to sort all rows in a table instead of just 1 row

true

A _____ is a text or a graphic that is displayed on top of or behind the text in a document

watermark

Where is the insertion point now?

when you insert a file in an open document, Word positions the insertion point at the end of the inserted document

Why do you clear formatting?

when you press ENTER to advance the insertion point from the end of the second line to the beginning of the 3rd, the border will be carried forward and so will the font & size. This applies the normal style formats to the location of the insertion point

Is the picture dialog box the same dialog box I use to locate clip art?

yes

Can I select any of the bullet characters in the Bullet library area of the bullets gallery?

yes, but if you prefer a different character then click define new bullet

Can I use buttons on the ribbon instead of pressing TAB (demotes) or TAB+SHIFT (promotes) to promote & demote list items?

yes. With insertion point in the item to adjust, you can click inc indent or dec indent button

Shading a Table

you want all cells in the top row shaded the same color -position insertion point in cell to shade -design tab --shading arrow

Why select the format with the numeral 0?

you want number to be displayed as a whole number

A ____ is an object that contains sample text or instructions for filling in text and graphics

content control

Formatting numbers

-Add page numbers -Format Page Numbers -Start At -close header & footer *number format arrow

What is the purpose of the Link to Previous & Same as Previous Buttons?

-Link to Previous: will copy the footer in this section to the previous section (we don't want it on the title page) -Same as Previous:

Change Theme Fonts

-because some text is hard to see on the watermark -font set: defines one font for headings & another for body text -default font set=Office (uses cambria & calibri) -DESIGN tab-->Theme Fonts-->pick one

List of sections that can be changed

-margins -paper size or orientation -paper source for a printer -page borders -vertical alignment -headers & footers -columns -page numbering -line numbering -footnotes & endnotes

Summing Columns

-position insertion point in the cell that will contain the sum -type $ & press SPACE -TABLE TOOLS LAYOUT TAB -click formula button -click number format arrow & then the desired format

Border a Table

-position insertion point somewhere in the table -click the Borders arrow -click Borders & Shading -click All -click the color arrow

Hiding Gridlines

-position the insertion point in a table cell -display TABLE TOOLS LAYOUT tab -click View Table Gridlines

Inserting & Deleting Columns

-position the insertion point in teh first column -click Insert Columns to the Left

Deleting a Column

-position the insertion point in the column to be deleted -click delete table button -delete columns

Remove Cell Shading

-select cells that shouldn't contain shading -display Table Tools Design tab -click Shading arrow -click No Color

Why click the Text Direction button twice?

-the 1st time, the text in the cell reads from top to bottom -The 2nd time, the text is displayed so that it reads from bottom to top -If you click it a 3rd time, it will be displayed horizontally

3 types of Smart Art Graphics

1. list 2. process 3. cycle 4. picture 5. pyramid

Tips on creating eye-catching title page

1. use concise, descriptive text 2. identify appropriate fonts, font sizes, & colors for the text 3. Use graphics to reinforce the goal 4. Use colors that complement text colors

The increase Indent button changes the left indent by ___ each time it is clicked

1/2 inch

How many points of blank space are between paragraphs by default?

8 -page layout tab--> spacing after box & type 0

To update a calculated field in a table, select the field & press ______

F9

T/F: When you create a section break, Word does not carry forward any previous formatting

False

T/F: You can add pictures but not text to SmartArt graphics

False

T/F: If you want to remove all formats from a SmartArt graphic and start over, you would click the Start Over button

False; reset graphic button

Printing specific pages

File-->Print-->type pages __-__ in the settings area of the Print gallery. -may want to do this is you want to see the contents of the body of the proposal before you begin modifying it

____ are non-printing cell outlines

Grid lines

To remove an existing border from a paragraph, click the Borders arrow, then click _____

No border

To remove shading from a cell in a table, click the Shading arrow & then click ______

No color

Conserving ink & toner

Print draft quality -file-->options-->advanced-->use draft quality

The keyboard shortcut, ______, positions the insertion point at your last editing location

Shift+F5

Microsoft Office includes ____ graphics which are visual representations of information

SmartArt

Odd Page

Starts next section on the next odd-numbered page. If section break falls on odd-numbered page, Word leaves next even-numbered page blank

T/F: Word automatically places 8 points of blank space below paragraphs

True

ascending

alphabetic, numeric, or earliest to latest date

What is Content Control?

an object that contains sample text or instructions for filling in text & graphics

To center a table horizontally between the margins, click the ______ button

center

Changing column width

change by dragging a column's boundary or enter a specific value on the ribbon

Deleting a shape

click it and hit delete

How do I edit placeholder text if I make a mistake?

click it and then correct the entry

What if Smart Art Graphic isn't selected?

click it to select it

Format Painter

if you also want to copy paragraph formatting, such as alignment & line spacing, select the paragraph mark a the end of the paragraph prior to clicking format painter -if you want to copy only character formatting, such as fonts & font sizes, do not include the paragraph mark in your selected text

Next Page

inserts page break & starts next section @ top of the next page

What elements should the body of a sales proposal contain?

intro (subject, purpose, & statement of problem, need, background, or scope), body (costs, benefits, supporting documentation, available or required facilities, feasability, methods, timetable, materials, or equipment), conclusion (summarizes key points or requests an action): -use headers & footers: page number

a ______ is a list that contains several levels of list items, with each lower level displaying a different numberic, alphabetic, or bullet character

multilevel list