Emailing

Advantages

1.) can arrive within seconds 2.) cheap 3.) easy method of communication

Disadvantages

1.) large amount of unwanted spam emails are received 2.) is sometimes a limit to the size of the email 3.)Some legal processes require original documents and don't accept emails

Advantages

4.) recipient does not need to be online when the email is sent 5.) can be sent to a number of different users at the same time

Advantages

6.) files may be attached to an email 7.) emails can be forwarded to others easily

File Attachment definition

A file that has been attached to an email

CC - Carbon Copy

Allows other people to see the email, though it is not directly sent to them

BCC - Blind Carbon Copy

Allows you to send an email to more than one person but you do not want the receivers to see each other's email address

Address Book definition

Allows you to store more email addresses

Email definition

Electronic mail is a system that allows a network or internet user to send a message to another person with an email account, everyone has a unique email address

ISP

Internet Service Provider - such as sky

Issue: Sending lots of personal email in firms' time. Email goes to intended user

Precaution: Email encryption - means messages can only be read by intended person

Issue: Inappropriate attachments and language

Precaution: Email monitoring - this protects against terrorists and criminals. Can also be used to detect abusive emails

Issue: Cyber bullying and Inappropriate attachments/ language

Precaution: Email parent control - parents can filter who their children can send or receive an email from

Issue: Sending Spam

Precaution: Spam ( unsolicited/ unasked for email) - unwanted emails can be avoided by the use of a spam filter

Issue: Attaching emails containing viruses

Precaution: Virus attack - emails and attachments can be bring viruses. Get up to date virus software so viruses can be discovered and removed early

Inbox definition

The emails you receive go in to the inbox folder

Group Addresses definition

This allows you to send one message to an entire group without having to type all of the individual email addresses

Signature definition

This can be set to be attached with your email automatically. This might be your name, address and mobile number

Deleted Item Folder definition

Where all the emails that have been deleted are stored. Sometimes referred to as the Bin

Outbox definition

Where the emails which are waiting to be sent are stored

Reply definition

Write a message back to the sender

Forward definition

You can forward an email to another users address