Ex. 16 Filtering Messages OL 03

How do you remove a filter in the "Message" view or any view, when it is filtered?

If a view is filtered and you want to remove the filter without going to a different view (you may have modified a vew and added a view), in the "Custom View" dialog box, opened with the "Customize View" command, click the "Filter" button. In the "Filter" dialog box, click the "Clear All" button. Click "OK" in both open dialog boxes. The filter in the current view is turned off, and the information viewer displays all the items.

How do you apply a new filter to a view?

If you have just created the view working through the "Custom View Organizer" dialog box, opened with the "Define Views" command on the "Current View" submenu, select the new view in the "View Name" list and click the "Apply View" button. The "Define Views" for "Inbox" dialog box closes. The Inbox is displayed, containing only the messages as specified in the new filter. From the Outlook window, from the Outlook menu bar, click: "View" > "Arrange By" > "Current View". The list of available views appears, including your newly defined view. Click the view on the list to apply it.

How is "filtering" different from "Arrangements"?

In "Arrangements", messages are grouped and sorted in various orders, but all messages remain visible in the view. In a filtered view, only messages that meet the filter criteria are displayed. All others are hidden.

How do you specify the "Filter" criteria you want and apply them to the view you are working in?

In the "Filter" dialog box, enter the proper text in text boxes, for word search and "From" and "To", etc.; check the appropriate boxes, and other critera. When finished, click "OK". The "Filter" dialog box closes, and the new filter settings appear in the "Customize View" dialog box. Click "OK" in the "Customize View" dialog box. It closes. If you are working from the "Custom View Organizer" box, the new view shows in the View Name list. If you were working from the "Current View" menu, you return to the Outlook window.

How do you return to the default unfiltered view from a filtered view?

In the list of available views, click the "Message" command. The Inbox displays all the messages without a filter.

What is the "filter" feature in OL03?

The "filtering" feature is a method for sorting which actually hides all the messages that do not meet your criteria.

How do you create a filter for messages in OL03?

To create a filter for messages in OL03, you must set the criteria in a particular view; either by modifying an existing view or creating a custom view.

How do you open the "Filter" dialog box?

To open the "filter" dialog box: 1. On the Outlook menu bar, click "View" > "Arrange by" > "Current View" > "Define Views". The "Custom View Organizer" box appears. 2. Click either the "New", "Copy" or "Modify" button, depending on what kind of view you want to put the filter in. 3. "New" and "Copy" open respective dialog boxes; follow instructions and click "OK". The "Customize View" dialog box opens. Clicking "Modify" opens the "Customize View" at once. 4. You can also open the "Custom View" dialog box as follows: On the Outlook menu bar, click "View" > "Arrange by" > "Current View" > "Customize Current View". On the "Customize View" box, click the "Filter" button. THEN the "Filter" dialog box opens.

How do you know when a filter is applied in the Inbox?

When a filter is applied in a folder displayed in the Information Viewer, the message "(Filter Applied)" appears in the Folder BANNER at the very top of the folder view.

Where do you set criteria for a filter?

You set criteria for a filter in the "Filter" dialog box.