Master Data

Activities form basis for planning quantity structures:

Dates Costs Resources (internal and external activities) Material Requirements

"Functions of WBS"

Dates Costs/Revenues Budget Periodic Processing Also Payment Data Commitment "NOT Scheduling"

PS "Facets" of planning:

Dates Materials Costs Resources Payments Revenues "NOT milestones, internal activity, external activity"

Cost Center Master Data

Define at Controlling Area... Basic data: - Name - Description - Manager - Department - Profit Center

Purchasing Info Record (Vendor & Material)

Defined at Purchasing Organization and Plant levels... Contains: - Current and future prices and conditions (freight and discounts) - Delivery data (time, tolerances) - Vendor Data (contact persons) and vendor-specific data about material -Last purchase order # and internal comments from texts

Operative Indicator

Defines if WBS element: - Plan costs manually - flagged as planning element - Post actual costs - flagged as account assignment element - Post revenues - flagged as billing element

Depreciation Area, control data:

Depreciation Key - what should be depreciated? Estimated Life - How long will asset be used? Normal Depreciation Start Date - When was asset placed in service? Index - Should higher replacement costs be determined each year? Previous Usage - How long has asset already been in service?

Posting Key controls:

Each document has 1 posting key: -Account type to be posted -Type of posting -Fields of line item

Order with Revenues, settlement receivers:

G/L Account Profitability Segment Sales Order Billing element Order with Revenues

Vendor Master Data (Purchase-to-Pay)

General Data (Client) - Address, communication, control data, bank info, contact persons Accounting Data (Co. Code) - Account info, payment transactions, correspondence, tax Purchasing (Purchase Org.) - Purchasing data, partner roles, etc.

Customer Master Data (OTC)

General Data (Client) - Relevant for sales and accounting Company Code Data (Co. Code) - Relevant for accounting Sales Area Data (Sales Area) - Relevant for sales... "partner functions" stored here

Maintenance Notification Elements:

Header - Used to identify notification Items - Used to describe problem Activities - Work completed Tasks - Work pending

Maintenance Order Elements

Header: Identify maintenance order (description and type of order scheduled dates, priority, creator, last person who changed order) Object List: Objects to be processed (functional locations, equipment, assemblies, serial numbers) Order Operation: tasks necessary for maintenance order, who performs tasks, guidelines Material List (component list): Spare parts needed PRTs: Resources and tools required Settlement Rule: Who bears costs, proposed from master record of reference object Costs: How much is estimated, plan, and actual in value categories

PS has following "Activity" Categories:

Internal External Services for procuring external services Cost activities for planning additional costs

"Functions of Activities and Networks"

Internal Activity External Activity / Service Materials Periodic Processing Costs Activity Milestones "NOT Commitments"

Maintenance Notification Reference Objects:

Material with serial number Equipment Functional Location Assembly No Object

Equipment, examples:

Means of Production Means of Transport Test Equipment Production Resources/tools Customer Devices Buildings/Property Systems/System Parts Vehicles

Milestones can be assigned to WBS Elements and Activities to:

Milestone Billing Start Workflow Tasks

Corrective Maintenance Process

Notification (malfunctions and other requirements are recorded in notification) -> Planning (orders created and planned based on reported requirements, encompasses: steps to be performed, material required, and utilities that are necessary) -> Control (order runs through checks, such as material availability checks and capacity planning - No problems = order released) -> Execution (order executed, required material withdrawn, even unplanned material can be withdrawn) -> Completion (partial steps: time confirmation, technical confirmation, technical completion... Settlement allowed before or after technical completion)

Document Management System can assign the following to WBS Elements and Activities

ONLY "Document Info Record" - What the hell is a document info record

4 methods of planning costs in PS:

Overall Planning Cost element Planning Unit Costing Easy Cost Planning "NOT project systems planning"

Asset Explorer shows:

Planned Values Posted Values Depreciation per Area Financial Transactions per period, in a FY Parameters

WBS forms control basis for:

Planning: - Dates - Scheduling - Costs/Revenues - Payments - Budgeting

Accrual Orders, settlement receivers:

Profitability Segment

Investment Order, settlement receivers:

Project Cost center Assets G/L Account

Overhead Cost Orders, settlement receivers:

Project Cost center Orders Profitability Segment

Reports for cross-plant project evaluations

Project summarization Executive information system Profit center accounting reports Profitability analysis reports

Document Flow used to view status in:

Sales Orders Maintenance Orders

G/L Posting Screen, Work Templates

Select: -Variants -Account assignment templates -Held documents as references

Elements of Production Order

Settlement Rule Document Links Planned and Actual Costs

Management Accounting Currencies

Transaction Currency Object Currency Controlling Area Currency Company Code Currency

Project Builder can maintain these objects:

WBS elements Activities and Activity Elements Networks Materials and Material components PRTs PS Texts Milestones Documents "NOT relationships"

Account Determination

What G/L account is being posted to

When planning project using Internal Processing, you need:

Work Data

Asset Postings:

- Buying and Selling - Credit Memos - Acquisitions from Internal Production - Adjustment Postings - Retirements without Revenue - Depreciation and Appreciation

"Assigned Funds"

- Costs of apportioned orders - Funds committed using commitment management

Vendor Master Record Contains:

- Currency used for transactions - Payment terms - Names of important contacts

Worklist examples:

- Delivery/Shipping List - Pick List - Goods Issue List - Billing Worklist

Technical Objects

- Functional Location - BOM - Equipment

Equipment Master Record

- General: Class, object type, reference data, manufacturer data - Location: Location data, address - Organization: Account assignment such as company code and cost center, responsibilities such as maintenance planning plant - Structure: structure indicator, higher-level location, equipment, etc.

Functional Location Master Record

- General: Classification, object type, reference data, manufacturer data - Location: location data, address - Organization: account assignment such as company code and cost center, or organizational responsibility such as maintenance planning plant - Structure: structure indicator, higher-level functional location, or equipment

Stock Materials planning in PS

- Item Category differentiates between stock and non-stock - Independent requirements use the procurement element planned order - Dependent requirements use purchase requisition... EXTERNAL = Purchase Req - Materials produced in-house, explode BOM

Maintenance Order, created by:

- Maintenance notification - Combining several notifications - Activity report of existing maintenance order - Automatically by maintenance plan - Directly by breakdown order

Maintenance BOM, categories:

- Material BOM - Equipment BOM - BOM for Functional Location

Conditions Master Data contains

- Material prices - Freight - Taxes - Surcharges/Discounts

Internal Order categories:

- Overhead Orders: monitor overhead costs incurred for particular purpose - Investment Orders: monitor costs incurred in production of a fixed asset - Accrual Orders: offset postings of accrued costs (costs calculated in CO) to cost centers - Orders with Revenue: Replace cost accounting parts of SD sales orders if SD is not being used. Monitor revenues not affecting core business of an organization, "miscellaneous revenues"

Customer-Material Info Record uses:

- Provides preferred default values when processing an order or delivery document - Allows cross-referencing between internal and customer material numbers and descriptions - Specifies shipping information for the customer and material

Material Master is used for:

- Purchasing Data: Ordering purposes - Inventory Management: Goods movements, physical inventory management - Accounting Data: Material valuation - Material Planning: Material requirements

BOM Functions:

- Structuring of object - Spare parts planning in the order Spare parts planning in the task list (routing)

COA Segment Controls:

-Description of account -BS or PL -Account Group (controls comp. code fields) -Consolidation account #

Expense postings from ____ are source of cost data for CO

-Journal Entries -Vendor Invoices -Depreciation Postings from AA -Labor Costs from HCM (labor costs) -Purchase Orders in MM (commitment posting)

Process Integrations covers:

-Modeling business processes -Exchanging data between applications and systems -Automating business processes

Capabilities of Enhancement Packages

-Simplify business process & interface -Generic capabilities of ERP components -Capabilities for industries -Service-oriented

Comp. Code Segment Controls:

Account control Account management Bank or financial details Joint ventures Interest calculation Document control

CANNOT post costs to Network

Assessments and Distributions

Asset Master Record

Assigned to: - Company Code - Business Area

Material Master Data (Purchase-to-Pay)

Client - Material #, short text, material group, base & alt. units of measure Plant - Purchasing data, MRP data, forecasting data, work scheduling etc. Storage Location - Storage bin description, picking area, etc.

CANNOT post costs to WBS element

Confirmation

OH Cost Controlling, cost centers can allocate to:

Cost Center, Internal Order, Process

OH Cost Controlling, post costs to:

Cost Center, Internal Order, Process

Activity Based Costing, allocate costs to:

Cost Center, Internal Order, Profitability Segment, Cost Object

Product Cost controlling, cost objects (like production orders), can receive costs from:

Cost Centers, Internal Order, Process, FI

Profitability Analysis receives costs postings from:

Cost Centers, Internal order, Process, Cost Object, FI "NOT profitability segment"