Microsoft Project

When you use a WBS in Microsoft Project, what number is assigned to the highest-level task?

0.

What is the default maximum units value present in a Resource Sheet?

100%.

What is the total monthly variable cost when Acme Inc. rents office space for $300 per month, pays an employee $30 per hour for 15 hours of work, and incurs insurance costs of $700 for two facilities?

450

How does a Detail Gantt view differ from the standard Gantt Chart view?

A Detail Gantt view includes a Leveling Delay column.

Besides the presence of a progress line in a taskbar, how else do you know if a task is complete?

A check mark in the Indicator column.

When task B is linked to task A, what is the term used to define task A?

A predecessor.

What method enables you to select backward scheduling for your project?

Accessing the Project Information dialog box.

Which of the following resources is considered a work resource?

An assembler of computer components.

What is the default constraint in Microsoft Project?

As Soon As Possible.

How is a summary task represented in the Network Diagram view?

As a parallelogram.

Where do you find the name for your project in Microsoft Project?

At the top of your screen.

Once you click the AutoFilter, how do you activate it in your project table?

By clicking the down arrow in a column heading.

How does Microsoft Project set today's date on a printed document?

By using a default.

How do you assign two resources to a task?

By using the Assign Resource dialog box and the CTRL key.

Using the Organizer, how can you create custom views from standard MP views?

By using the Copy button between the left side of the Organizer and the right side.

How can you quickly locate the beginning of a task?

By using the Go To Selected Task button.

How do you change a project's gridlines?

By using the Gridlines dialog box.

How can you set a baseline using Microsoft Project?

By using the Project > Set Baseline command.

How can you quickly determine the planned cost and time for your project?

By using the Project Statistics dialog box.

How can you record actual hours worked by a resource on tasks?

By using the Resource Usage view.

Where can you add headers and footers to a printed page?

In the Page Setup dialog box.

Where do you create recurring tasks in Microsoft Project?

In the Recurring Task Information dialog box.

How do you change the value for maximum units of a resource?

In the Resource Sheet.

What is a problem you may encounter when you level resources?

Increasing project duration.

How does Microsoft Project display numerical variances for a task that started one day late?

It displays a positive one (+1) in the Start Variance column in the Start and Finish Date Variance table.

When is the best time to set a project baseline?

Just before you begin to work on tasks.

How can you see a lengthy task name in a task field?

Microsoft Project 2016 automatically adjusts the task field for a lengthy task name.

How can you print both panes of a split view?

Microsoft Project doesn't allow you to print both panes of a split view.

How can you print the Task Form?

Microsoft Project doesn't allow you to print the Task Form.

What's the most efficient way to denote that six nonsuccessive tasks are 100% complete?

Press and hold the CTRL key, click each task name, and then click the 100% button on the Tracking toolbar.

What is the path used to enable the Project Statistics command?

Project > Project Information.

What are the steps to add the Status Indicator to a Gantt Chart?

Right-click column name > Insert Column.

How do you add a Status Indicator column?

Right-click the column heading, and select Insert Column.

How can you analyze variances by task?

Select the Gantt Chart, and click View > Tables > Cost.

What must you do before you use the Status Indicator?

Set a status date.

How many work hours are available on a Saturday when you use the Night Shift calendar?

Seven

Which type of cost is determined through careful study of material prices and operating times that you can apply in the future?

Standard costs.

What feature of a Visual Report enables modification to the basic report?

The PivotTable.

What part of Microsoft Project enables you to use security features for managing project files?

The Save As dialog box.

Which view identifies a project's critical path?

The Tracking Gantt view.

What does the initial start date in the Project Schedule signify (after you make sure to change the New Task function from Manually Scheduled to Auto Scheduled)?

The date you entered project tasks.

How do you add the ribbon to your Microsoft Project basic screen?

There's no need to add the ribbon as Microsoft Project 2016 includes it as a default.

Which statement correctly describes recurring tasks?

They include two curved arrows in the Indicators column.

How can you effectively use fixed costs for making decisions for your project?

They represent a constant sum paid over a period of time.

What is the purpose of the Read-only recommended box?

To inform users that they're accessing a read-only file.

What is the Question Mark button used for in Microsoft Project?

To open the Project Help Pane.

Where do you enter a task's duration?

To the right of a task's name.

How do you copy a new calendar in Microsoft Project?

Transfer the new calendar in the Organizer by using the Copy button.

What is the most effective way to scope your project?

Use a work breakdown structure (WBS).

How do you access a calendar for your project so you can review working and nonworking days?

Use the Change Working Time dialog box.

How do you open a project template?

Use the File > New sequence.

What action should you take to create two different cost rates for the same resource?

Use the Resource Information dialog box.

What method do you use for a project task that begins, is delayed, and resumes until completion?

Use the Split Task button.

Which of the following methods is the fastest way to designate 100% completion for a project task?

Use the Tracking button in the Task ribbon.

How do you remove changes that you make to a standard report?

Use the funnel icon to the right of a report.

How can you convert the Tracking Gantt view to one that includes additional numbers displayed in a table?

View > Tables > Tracking.

When does an original project become a backup file?

When you check the Always create backup box in the Save options dialog box.

Which resources can you select in the Type column found in the Resource Sheet of Microsoft Project?

Work, material, and cost resources.

How can you create a manager's name to your printed Gantt Chart schedule?

You can create it by using File > Info > Project Information.

Which of the following statements describes how you can use a report produced by Microsoft Project?

You can use standard and visual reports.

What is the correct tab to click to open the Organizer?

File.

Which field do you use to reflect an expense you'll incur each time (for example, each month) you use a resource?

Cost/Use.

How can you use the standard Gantt Chart to quickly determine if a task is on schedule?

Create progress lines.

Where can you find the output of Visual Reports?

In Microsoft Excel.

Where do you find the Earned Value report?

In the Costs category.

Where do you find the General and Project Fields sections?

In the Footer tab in the Page Setup dialog box.

Which report category includes Cost, Project, and Work Overview reports?

Dashboards

How does Microsoft Project display the calculation of a project's duration when you hover your pointer over the left side of a taskbar?

Days completed divided by total days duration.

What's the best way to crash a schedule using MP?

Change Finish-to-Start task dependencies to Start-to-Start.

How do you use Microsoft Project to create a summary task for an entire project?

Click the Project Summary Task box.

What's the first requirement you need to fulfill to track a project effectively?

Collect information from team members.

Which view do you use to enter a fixed cost for a task?

Cost Table.